Supply and installation of hardware shredders

The European Union Agency for the Space Programme (EUSPA) is issuing a call for tenders for the supply and installation of hardware shredders in its operational offices located in Prague (Czech Republic), St Germain (France), and Madrid (Spain). This is a public procurement tender valued at €300,000. It is classified as a framework contract intended for a maximum duration of 48 months, initially for 12 months with three possible renewals. The procurement focuses on physical data security through hardware shredders, designed to physically destroy data storage media to prevent data breaches.

Eligible applicants for this procurement opportunity include both small and medium-sized enterprises (SMEs) and large enterprises capable of supplying and installing the specified equipment. Although the tender is not specifically tailored for SMEs, they are still permitted to participate, alongside possible consortia of companies. Geographic eligibility likely encompasses all EU member states and possibly other European Economic Area (EEA) countries, although specific geographic restrictions are not detailed.

The submission process is open, requiring electronic submission with a deadline set for September 26, 2025, and the public opening of tenders scheduled for October 1, 2025. The evaluation will be based on a ratio of 50% quality and 50% price. There is no requirement for co-funding from bidders, as this is a standard procurement contract where payment will be made upon successful delivery of the goods and services.

The procurement documentation notes that all submissions must comply with technical requirements, including attachment size limitations of under 50 MB and specific naming conventions. Additionally, a Participant Identification Code (PIC) is required for submission, which necessitates registration prior to participating in the tender process.

The overall emphasis of this procurement is to engage qualified contractors who can deliver established physical data security solutions, marking a proactive step in maintaining high security standards across EUSPA's operations. The opportunity reflects the EU's commitment to ensuring robust data protection practices for sensitive information handled by its agencies.

The European Union Agency for the Space Programme (EUSPA) is launching a call for tenders, EUSPA/PRG/2025/OP/0011, for the supply and installation of hardware shredders. This is an open procedure with electronic submission. The general aim is to establish a framework contract for the supply and installation of hardware shredders in multiple locations, specifically EUSPA offices in Prague (EUSPA HQ), St Germain (GSMC France), and Madrid (GSMC Spain). The estimated total value of the contract is 300,000 EUR. The TED publication date is 25/08/2025. The lead contracting authority is the European Union Agency for the Space Programme. The main classification (CPV) code is 30191400 Shredders. The nature of the contract is supplies, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition. Milestones include the TED publication date of 25/08/2025, a public opening on 01/10/2025 at 14:00 Europe/Prague, and a deadline for receipt of tenders on 26/09/2025 at 23:59 Europe/Prague. The contracting authority is not bound to reply to questions submitted after 18/09/2025 at 06:00 Europe/Prague.

The following documents are available for download:

Annex I.E EUSPA-OP-20-25 Template Financial statements Financial offer form, published on 25/08/2025, Version 1, no translations available.
Annex I.F EUSPA-OP-20-25 Template Financial offer Financial offer form, published on 25/08/2025, Version 1, no translations available.
EUSPA-OP-20-25 FWC Draft contract, published on 25/08/2025, Version 1, no translations available.
EUSPA-OP-20-25 FWC Annex III Template Order Form Draft contract annex, published on 25/08/2025, Version 1, no translations available.
Annexes I.A - I.D EUSPA-OP-20-25 Administrative Other invitation to tender document, published on 25/08/2025, Version 1, no translations available.
EUSPA-OP-20-25 Annex I - Tender Specifications Tender specifications, published on 25/08/2025, Version 1, no translations available.
EUSPA-OP-20-25 Invitation to tender-signed-ts Invitation to tender (request for offer), published on 25/08/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic means to the address for submission provided.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 21:36
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. See the following conditions: The attachment name should follow the naming convention specified in the tender documents. Published on 03/10/2024 17:39
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For requests to participate. Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, check if a department already has one. Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission. Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European Union Agency for the Space Programme (EUSPA) to procure hardware shredders for their offices in Prague, St Germain, and Madrid. The tender is an open procedure, meaning any eligible organization can apply. The estimated value is 300,000 EUR, and the contract will be awarded based on the best price-quality ratio. The deadline for submitting tenders is September 26, 2025. The tender documents, including the specifications, draft contract, and financial offer forms, are available for download. The submission must be done electronically. A Participant Identification Code (PIC) is mandatory for tenderers. The eSubmission system supports various file types, and attachments should be less than 50 MB. The system also encrypts uploaded documents to ensure confidentiality.

Eligible Applicant Types: The provided text does not explicitly state the eligible applicant types. However, given that it is a call for tenders for the supply and installation of hardware shredders, it is likely that eligible applicants include companies, SMEs, large enterprises, and other economic operators capable of providing the required goods and services.

Funding Type: The funding type is procurement, specifically a framework agreement for supplies.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly define geographic eligibility. However, since it is an EU funding opportunity managed by the European Union Agency for the Space Programme (EUSPA), it is highly likely that the geographic eligibility includes EU member states and potentially other countries associated with the EU's space programs.

Target Sector: The target sector is primarily related to supplies, specifically hardware and equipment. The call is for the supply and installation of hardware shredders, which falls under the broader category of office equipment and IT security.

Mentioned Countries: The following countries are explicitly mentioned: France (St Germain), Spain (Madrid), and Czech Republic (Prague).

Project Stage: The project stage is focused on the supply and installation of equipment, indicating a stage of commercialization and deployment rather than research or development.

Funding Amount: The estimated total value of the procurement is 300,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for the supply and installation of hardware shredders.

Application Stages: The number of application stages is not explicitly stated, but it would likely involve at least two stages: submission of the tender and evaluation of the offers.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders issued by the European Union Agency for the Space Programme (EUSPA) for the supply and installation of hardware shredders. The aim is to establish a framework contract with an economic operator capable of providing these services to EUSPA offices located in Prague (Czech Republic), St Germain (France), and Madrid (Spain). The estimated total value of the procurement is 300,000 EUR. The procedure is an open call, meaning any interested and qualified economic operator can submit a tender electronically. The deadline for receipt of tenders is September 26, 2025. The award method is based on the best price-quality ratio. Tenderers must register for a Participant Identification Code (PIC) and submit their tenders electronically through the EU's eSubmission portal, ensuring that all attachments comply with the system's technical requirements, including file size limitations (under 50 MB) and naming conventions. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The maximum number of documents that can be uploaded per tender is 200. The contracting authority is not bound to reply to questions submitted after September 18, 2025.