Supply and analysis of passive radiation dosimeters and assessment of radiation exposures

This is a call for tenders identified as EC-ENER/LUX/2025/OP/0073 issued by the European Commission, specifically the Directorate-General for Energy. The tender is for supplying and analyzing passive radiation dosimeters and assessing radiation exposures for around 150 staff members exposed to ionizing radiation in their work. The intent is to establish a monitoring program that includes the monthly use of up to 200 passive dosimeters and an annual turnover of up to 2,400 dosimeters. The contractor will be responsible for providing comprehensive analysis, including the estimation of external radiation doses from gamma rays, beta particles, and neutrons.

The estimated contract value is 130,000 EUR over a duration of 51 months, which includes an initial 15-month period that can be renewed three times. This is a service contract rather than a grant, and it requires electronic submission of tenders. The deadline for tender submissions is October 13, 2025, with public opening occurring on October 14, 2025. The evaluation will be based on a best price-quality ratio, with quality accounting for 60% and price for 40%.

Eligible applicants include large enterprises, SMEs, and specialized providers competent in radiation monitoring. Although the tender does not explicitly state requirements for a consortium, potential bidders should refer to the specific tender documents for confirmation regarding joint submissions. Participation is open to organizations within the EU and possibly the EEA.

The successful contractor will be compensated for services rendered, and there are no co-funding requirements involved. The tender aligns with regulatory obligations regarding occupational health monitoring to ensure safety and compliance with established radiation protection standards. The submission must adhere to electronic submission protocols, must comply with file size and naming conventions, and a Personal Identification Code (PIC) is required for participation.

Overall, this tender presents a significant opportunity for organizations specializing in radiation safety and health services, aiming to secure a long-term engagement with the European Commission.

This is a call for tenders with procedure identifier EC-ENER/LUX/2025/OP/0073. The tender is for the supply and analysis of passive radiation dosimeters and assessment of radiation exposures. The submission method is electronic and the tender is open for submission.

The description of the tender is as follows: About 150 staff members subject to individual monitoring programme provided by the Contracting authority are occupationally exposed to ionising radiation in the course of their work. The monitoring programme foresees monthly use of up to 200 passive dosimeters (ambient, personal, and finger). Hence, annual turnover of up to 2400 dosimeters is envisaged under these tender specifications. Under the European and national radiation protection regulations, any employer is responsible for implementing arrangements for the radiation protection of their workers. The European Commission, as employer, therefore undertakes to arrange for precautions and radiation monitoring appropriate to the risks associated with the work involving external exposure to ionising radiation as well as doses due to intakes of radioactive substances. Therefore, the Contracting authority has established a structure for systematic monitoring, recording, and reporting of individual radiation exposures. The operational radiation monitoring comprises individual radiation exposure measurements and subsequent estimation of external radiation doses originating from exposure to gamma rays, beta particles and neutrons for every classified staff member.

The procedure type is an open procedure. The estimated total value is 130000 EUR. The TED publication date is 11/09/2025. The lead contracting authority is the European Commission, DG ENER Energy. The main classification (CPV) is 85100000 Health services. The nature of the contract is services. The maximum contract duration is 51 months. The award method is best price-quality ratio. There is no framework agreement.

Milestones: The TED publication date is 11/09/2025. The date and time of public opening is 14/10/2025 10:00 Europe/Luxembourg. The deadline for receipt of tenders is 13/10/2025 16:00 Europe/Luxembourg. The contracting authority is not bound to reply to questions submitted after 03/10/2025 06:00 Europe/Luxembourg.

The following documents are available for download:
ENEN-Invitation to tender EC-ENERLUX2025OP0073 ENERD32025-54-02iInvitation letterPublished on 11/09/2025Version 1 No translations available
ENEN TENDER SPECIFICATIONS OP0073 (final)Tender specificationsPublished on 11/09/2025Version 1 No translations available
ENAnnex 6 EN TENDER SPECIFICATIONS EC-ENERD3 2025-54-02Financial offer formPublished on 11/09/2025Version 1 No translations available
ENdeclaration-honour-FR Recast-2025-enDeclaration on honour (tender)Published on 11/09/2025Version 1 No translations available
ENDraft contract - EC-ENERD3 2025-54-02Draft contractPublished on 11/09/2025Version 1 No translations available
ENAppendix 2 Security requirements en 2025Other invitation to tender documentPublished on 11/09/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

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In summary, this tender opportunity, EC-ENER/LUX/2025/OP/0073, is an invitation for companies to bid on a contract to supply and analyze passive radiation dosimeters and assess radiation exposures for approximately 150 staff members of the European Commission's DG ENER who are occupationally exposed to ionizing radiation. The European Commission needs a provider to supply, analyze, and report on the radiation exposure of its staff, ensuring compliance with European and national radiation protection regulations. The contract is estimated to be worth 130,000 EUR and will last for 51 months. The tender is an open procedure, meaning any qualified company can submit a bid electronically. The deadline for submitting tenders is October 13, 2025. The award will be based on the best price-quality ratio.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to organizations or companies that can supply and analyze passive radiation dosimeters and assess radiation exposures. This could include specialized companies, research institutions, or other entities with the necessary expertise and equipment.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The European Commission is seeking a contractor to provide services related to radiation dosimetry.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is a European Commission tender, it is likely open to entities within the EU and possibly the EEA.

Target Sector: The target sector is health and energy, specifically radiation protection and monitoring services. The tender relates to the supply and analysis of passive radiation dosimeters and the assessment of radiation exposures for staff occupationally exposed to ionizing radiation.

Mentioned Countries: Luxembourg is explicitly mentioned as the location for the public opening of the tenders. The tender is managed by the European Commission, implying a European scope.

Project Stage: The project stage is operational. The tender is for the ongoing supply and analysis of dosimeters for routine radiation monitoring of staff.

Funding Amount: The estimated total value of the tender is 130,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission required.

Nature of Support: The beneficiaries will receive money in exchange for services. The selected contractor will be paid for the supply and analysis of passive radiation dosimeters and assessment of radiation exposures.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender. The tender will be evaluated based on the best price-quality ratio.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders issued by the European Commission, DG ENER (Energy), for the supply and analysis of passive radiation dosimeters and assessment of radiation exposures. The purpose of this tender is to ensure the radiation protection of approximately 150 staff members who are occupationally exposed to ionizing radiation. The monitoring program involves the monthly use of up to 200 passive dosimeters, resulting in an annual turnover of up to 2400 dosimeters. The selected contractor will be responsible for providing and analyzing these dosimeters, as well as estimating external radiation doses from gamma rays, beta particles, and neutrons. The estimated total value of the contract is 130,000 EUR, and the maximum contract duration is 51 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is 13/10/2025 at 16:00 Europe/Luxembourg. The award method will be based on the best price-quality ratio. Interested parties must submit their tenders electronically through the designated eSubmission portal, ensuring that all attachments comply with the system requirements, including file size limits and naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.