Suministro de equipos de seguridad contra incendios e intrusiones y prestación de servicios de mantenimiento relacionados en EU-OSHA

The European Agency for Safety and Health at Work (EU-OSHA) has issued a pre-information notice regarding a planned procurement opportunity for the supply, installation, and maintenance of fire detection and intrusion security systems. This opportunity is part of a negotiated procedure for a low to middle value contract, with a total budget of €60,000 excluding VAT, intended for a contract duration of up to 48 months.

Eligible applicant types include both individual organizations and consortia, with a stipulation that consortia must express their interest as a group from the beginning. The procurement falls under public contract services, and the main focus is on security-related systems, specifically for fire prevention and intrusion detection. The applicable CPV code associated with this project is 75251110, which pertains to fire-prevention services.

The geographical scope for eligible applicants includes EU member states, as the contracting authority operates at the EU level. The project stage pertains to implementation and maintenance, emphasizing a successful execution of providing established security technologies rather than engaging in research and development.

The application process involves an expression of interest phase that begins on September 19, 2025, and concludes on October 4, 2025. Successful bidders will receive payments for services rendered, with no co-funding required. Invitations for full proposals will only be extended to those who register interest in the initial phase.

The procurement also includes a visit to the facilities planned as part of the procedure, and while the success rates for participants are not specified, the nature of the procurement intends to attract qualified service providers operating within the security sector. This notice serves as an invitation for interested parties to monitor and engage in a future tender procedure that will be formally launched around October 10, 2025.

This is a pre-information notice, announcing the European Agency for Safety and Health at Work (EU-OSHA)'s intention to launch a future negotiated low or middle value procedure. This is not a call for tenders. The procedure identifier is OSHA/2025/LVP/0027-EXA.

The description of the planned call for tenders is as follows: EU-OSHA plans to launch a tender with the following deliverables and objectives:

Planned deliverables:
The contracting of the supply of security equipment related to fire and intrusion detection systems, including installation and commissioning services.
The provision of maintenance services for such equipment (fire/intrusion), both existing and newly acquired.

General objectives of the contract to be awarded:
Improve the security system as a whole; and, consequently,
Provide optimal security conditions for people, property and information on the contracting authority's premises.

A visit to the facilities is foreseen as part of the procedure. More details will be provided in the tender specifications.

The maximum total budget available for the contract to be awarded will be 60,000.00 EUR, excluding VAT. It is possible to express interest as an individual organization or as a consortium. However, candidates invited will only be able to submit a joint offer with other economic operators if they have expressed interest in the planned procedure as a consortium.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is 60,000 EUR. The lead contracting authority is the European Agency for Safety and Health at Work (EU-OSHA). The main classification (CPV) code is 75251110 - Fire-prevention services. The nature of the contract is for services. The maximum contract duration is 48 months. It is a framework agreement, without reopening of competition.

The start date for expression of interest is 2025-09-19 Europe/Brussels. The deadline for expression of interest is 2025-10-04 05:59 Europe/Madrid. The indicative date of launch of the negotiated procedure is 2025-10-10 Europe/Madrid.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. The address for expression of interest is "Express interest".

A question and answer section is available, where one can log in to create questions.

One public question has been asked: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 2024-10-03 17:32.

In summary, this is a pre-information notice from the European Agency for Safety and Health at Work (EU-OSHA) regarding a planned negotiated procedure for a low to middle value contract. The contract concerns the supply, installation, and maintenance of fire and intrusion detection systems at EU-OSHA's facilities. The maximum budget is 60,000 EUR, and the contract duration is 48 months. Companies interested in participating should express their interest electronically between September 19, 2025, and October 4, 2025. The actual call for tenders is expected to be launched around October 10, 2025. This notice is not a call for tenders itself, but rather an announcement of a future opportunity.

Eligible Applicant Types: The opportunity is open to both individual organizations and consortia. The text specifies: "Es posible expresar interés como organización individual o como consorcio. No obstante, tenga en cuenta que los candidatos invitados sólo podrán presentar una oferta conjunta con otros operadores económicos si han expresado interés en el procedimiento previsto como consorcio." This indicates that both single applicants and consortia are eligible, but consortia must have expressed their interest as a consortium from the outset.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The text explicitly states that this is "not a call for tenders but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure." The nature of the contract is for services.

Consortium Requirement: A consortium is not strictly required, as single applicants are also eligible. However, if a consortium intends to apply, they must express their interest as a consortium from the beginning. Therefore, the answer is other.

Beneficiary Scope (Geographic Eligibility): The document does not explicitly state geographic eligibility. However, given that the contracting authority is the European Agency for Safety and Health at Work (EU-OSHA), it is highly likely that the geographic eligibility is at least EU member states. Further details would be needed from the tender documents when published.

Target Sector: The target sector is security, specifically fire and intrusion safety. The description mentions "Suministro de equipos de seguridad contra incendios e intrusiones y prestación de servicios de mantenimiento relacionados en EU-OSHA" which translates to "Supply of fire and intrusion security equipment and provision of related maintenance services at EU-OSHA". The CPV code provided, 75251110, also confirms this, as it corresponds to "Fire-prevention services."

Mentioned Countries: No specific countries are mentioned. The contracting authority, EU-OSHA, suggests the opportunity is likely targeted at entities within the EU.

Project Stage: The project stage involves the supply, installation, commissioning, and maintenance of security equipment. This suggests a stage that is beyond research and development, focusing on implementation and service provision. Therefore, the project stage is implementation/service.

Funding Amount: The estimated total value of the contract is 60,000 EUR, excluding VAT.

Application Type: The application type is a planned negotiated procedure. The announcement is not a call for tenders itself, but rather a notification of a future negotiated procedure for a low or middle value contract. The method of expressing interest is electronic.

Nature of Support: The beneficiaries will receive money in exchange for providing services, specifically the supply, installation, and maintenance of fire and intrusion security equipment.

Application Stages: The application process involves at least two stages: expressing interest and then, for those invited, submitting a full proposal during the negotiated procedure.

Success Rates: There is no information available regarding success rates at this stage, as this is just an announcement of a future procedure.

Co-funding Requirement: There is no information provided about co-funding requirements.

Summary: This is a pre-announcement from the European Agency for Safety and Health at Work (EU-OSHA) regarding a planned negotiated procedure for a low to middle value contract. The contract concerns the supply, installation, and maintenance of fire and intrusion security equipment at EU-OSHA's facilities. The maximum budget for the contract is 60,000 EUR (excluding VAT), and the maximum contract duration is 48 months. The announcement is not a call for tenders itself, but rather an invitation for interested parties to express their interest electronically. Both individual organizations and consortia can express interest, but consortia must indicate their intention to apply as a consortium from the outset. The indicative start date for expressing interest is September 19, 2025, with a deadline of October 4, 2025. The indicative launch date for the negotiated procedure is October 10, 2025. Companies operating in the security sector, particularly those specializing in fire and intrusion detection and prevention, should monitor this opportunity and express their interest to be considered for the negotiated procedure when it is launched. A site visit is planned as part of the procedure.