Subscription to a Press Aggregator database for the internal use of the European Parliament (Members of the European Parliament, their staff, and staf...

This is a public procurement tender issued by the European Parliament, specifically by the EPRS Directorate-General for Parliamentary Research Services. The opportunity is for a subscription to a press aggregator database intended for the internal use of the Parliament, aimed at providing members and staff access to news from EU Member States and beyond.

Eligible applicants include any economic operator capable of delivering the service, such as private companies (both SMEs and large enterprises) and ICT service providers. The tender is open to applicants from EU and EEA countries, and potentially from third countries, provided they meet compliance requirements concerning service delivery.

The estimated total contract value is €1.55 million, falling within the €1M to €5M range. The contract is for services and will last up to 48 months. It is an open application process with tenders required to be submitted electronically by June 16, 2025, at 16:00 CEST.

The selected contractor will be expected to provide a fully operational press aggregator database that includes multi-language indexing and archival management capabilities. The evaluation criteria will prioritize technical quality (70%) over price (30).

The tender does not specify co-funding requirements and does not impose obligations for consortiums, although groups of operators and subcontractors are permitted. The process includes documentation review and scoring based on a best price-quality ratio.

The electronic submission system supports all 24 EU languages and requires a Participant Identification Code (PIC) for participation. The deadline for questions regarding the tender is June 5, 2025, at 05:00 CEST. Detailed documents regarding the tender specifications and criteria are available for download electronically.

Overall, this tender represents a significant opportunity for providers capable of delivering a high-quality press aggregation service to the European Parliament.

This is an invitation to tender for a subscription to a Press Aggregator database for the internal use of the European Parliament, specifically for Members of the European Parliament, their staff, and staff of the Institution. The procedure identifier is EP-EPRS/2025/OP/0001. The TED reference is 92/2025 309289-2025.

The submission method is electronic, and the call is currently open for submission. The database should aggregate, index, and exploit the content of worldwide press sources, including newspapers, news agencies, and journals. It should provide access to current and archived press material covering key news sources from EU Member States and offer good global coverage from third countries.

This is an open procedure. The estimated total value of the tender is 1,550,000 EUR. The TED publication date is 14/05/2025. The lead contracting authority is the European Parliament, EPRS Directorate-General for Parliamentary Research Services. The main classification (CPV) code is 79980000 Subscription services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. There is no framework agreement specified.

The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information on these criteria can be found in the procurement documents.

Key milestones include: TED publication date: 14/05/2025, Date and time of public opening: 17/06/2025 10:00 Europe/Brussels, Deadline for receipt of tenders: 16/06/2025 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 05/06/2025 05:00 Europe/Brussels.

The following documents are available for download: Invitation to tender Invitation letter (Published on 14/05/2025, Version 1, No translations available), Annex II The European Parliament's environmental policy (Published on 14/05/2025, Version 1, No translations available), Annex IVa Financial identification form (Published on 14/05/2025, Version 1, No translations available), Annex IVb Guide to financial identification form (Published on 14/05/2025, Version 1, No translations available), Annex V Information sheet concerning groups of economic operators (Published on 14/05/2025, Version 1, No translations available), Annex VI Declaration concerning subcontractors (Published on 14/05/2025, Version 1, No translations available), Annex VII Financial data sheet (Published on 14/05/2025, Version 1, No translations available), Annex X Identification of the tenderer and financial bid (Published on 14/05/2025, Version 1, No translations available), eSubmission quick guide (Published on 14/05/2025, Version 1, No translations available), and Contract electronic interchange agreement (Published on 14/05/2025, Version 1, No translations available). There are 17 documents in total.

Submissions must be sent exclusively at the address for submission provided, using the electronic submission method.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Ensure the latest versions of Google Chrome or Mozilla Firefox are used. If issues persist, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36

How should I name attachments in eSubmission? Attachments must be named following the System Requirements. See the following conditions: The. Published on 03/10/2024 16:39

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system. A) For procurement procedures: B) For req. Published on 03/10/2024 16:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 16:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 16:07

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 21/02/2024 23:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

This tender opportunity is for companies that provide press aggregator database services. The European Parliament is looking for a provider to give its members and staff access to a comprehensive database of worldwide press sources. This database should include newspapers, news agencies, and journals, with both current and archived material. The goal is to provide easy access to key news from EU member states and a broad range of global news. The tender is an open procedure, meaning any eligible company can apply. The contract is worth an estimated 1,550,000 EUR and will last for a maximum of 48 months. The winner will be chosen based on the best price-quality ratio. Companies interested in this opportunity must submit their tenders electronically by June 16, 2025. They will need to demonstrate their suitability, financial stability, and technical capabilities as detailed in the tender documents. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports all 24 official EU languages and uses encryption to protect the confidentiality of submitted documents.

Eligible Applicant Types: The opportunity is open to candidates and tenderers, including groups of economic operators and subcontractors. The specific types of eligible applicants are further detailed in the procurement documents, particularly concerning suitability to pursue professional activity, economic and financial standing, and technical and professional ability.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The nature of the contract is for services, namely a subscription to a press aggregator database.

Consortium Requirement: The opportunity is open to both single applicants and groups of economic operators (consortia). Subcontractors are also explicitly mentioned, indicating that applicants can involve them in their tenders.

Beneficiary Scope (Geographic Eligibility): The description mentions the database should cover key news sources from EU Member States and have good global coverage from third countries. This suggests that while the service should focus on EU content, the geographic scope for the press sources is worldwide. The eligibility of the applicants themselves is not explicitly restricted geographically, but they must be able to provide a service with the specified geographic coverage.

Target Sector: The target sector is information services, specifically subscription services related to press aggregation. This includes aggregating, indexing, and exploiting content from worldwide press sources such as newspapers, news agencies, and journals.

Mentioned Countries: EU Member States and Third Countries are mentioned in the context of the press sources that the aggregator database should cover.

Project Stage: The project stage is for an operational service, requiring a fully functional press aggregator database that can be subscribed to and used immediately by the European Parliament.

Funding Amount: The estimated total value of the procurement is 1,550,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission required.

Nature of Support: Beneficiaries will receive a service contract for providing a subscription to a press aggregator database. This is a service contract, so the successful tenderer will receive money in exchange for providing the specified service.

Application Stages: The application process involves submitting a tender electronically by the specified deadline. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, as detailed in the procurement documents. The award method is based on the best price-quality ratio. The exact number of stages is not explicitly stated, but it involves at least submission, evaluation against selection criteria, and award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement in the provided text.

Summary: This is a call for tenders issued by the European Parliament, specifically by the EPRS Directorate-General for Parliamentary Research Services. The purpose of the tender is to procure a subscription to a press aggregator database for the internal use of the European Parliament, including Members, their staff, and staff of the Institution. The database must aggregate, index, and exploit content from worldwide press sources, with a focus on EU Member States and good global coverage. The estimated total value of the contract is 1,550,000 EUR, and the maximum contract duration is 48 months. The procedure is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is June 16, 2025. Tenderers will be evaluated based on their suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. The award will be based on the best price-quality ratio. The eSubmission system supports multiple languages and has specific requirements for file types and sizes. A Participant Identification Code (PIC) is mandatory for participation.