Single framework contract for remote simultaneous interpretation services and technical conference assistance for meetings of the European Committee of the Regions

The European Committee of the Regions is issuing a call for tenders identified as CDR/2025/OP/0004 for a single framework contract aimed at providing remote simultaneous interpretation services and technical conference assistance for its meetings. The total estimated value of the contract is €5,000,000, and it spans a maximum duration of 48 months. This open procurement process is designed for service providers who can meet the specified requirements and submit tenders.

Eligible applicants predominantly include large enterprises or established service providers capable of delivering remote interpretation services and technical support, as there is no specific focus on small and medium-sized enterprises indicated in the tender documentation. The nature of this opportunity is a public procurement contract rather than a traditional grant, focusing on the provision of services rather than the development of new projects.

As the contracting authority is the EU Committee of the Regions, the tender is open to entities based in EU member states or countries that have agreements with the EEA. The primary services required fall under the classification codes for interpretation services and technical conference support.

The award will be based solely on the price proposed, with no separate technical scoring noted. Tenderers are required to submit their offers electronically via the EU Funding & Tenders Portal by the deadline of July 8, 2025, at 12:00 Europe/Brussels time. A binding Personal Identification Code (PIC) is necessary for participation in the tender process.

The application procedure is single-stage, which involves the submission of administrative, technical, and financial offers by the specified deadline. The contracting authority will not address inquiries submitted after June 30, 2025, at 05:00 Europe/Brussels time. The framework contract intends to secure reliable and efficient interpretation services, ensuring accessibility for multilingual meetings through the deployment of connected interpreters along with necessary technological tools.

The tender aims to streamline the delivery of high-quality interpretation services when and where needed, supporting the functioning of the Committee's meetings efficiently. Interested parties are encouraged to thoroughly review the tender documents available on the designated portal to comply with submission guidelines.

The European Committee of the Regions is launching a call for tenders, procedure identifier CDR/2025/OP/0004, for a single framework contract for remote simultaneous interpretation services and technical conference assistance for its meetings. The TED reference for this tender is 108/2025 368653-2025.

The subject of the contract is the provision of remote simultaneous interpretation for Committee of the Regions (CoR) meetings, including technical support for meetings with remote interpretation in certain cases and only where needed. The purpose of this contract is to carry out remote simultaneous interpretation services and technical support available from one single point of contact on the side of the contractor, when and where required, in the required quantity and quality, by using remotely connected interpreters, relevant software and hardware tools.

This is an open procedure, and submissions must be sent electronically. The estimated total value of the contract is 5,000,000 EUR. The TED publication date is 06/06/2025. The lead contracting authority is the Committee of the Regions of the European Union. The main classification (CPV) code is 79540000 Interpretation services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method will be based on the lowest price. It is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 06/06/2025, Date and time of public opening: 09/07/2025 14:30 Europe/Brussels, Deadline for receipt of tenders: 08/07/2025 12:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 30/06/2025 05:00 Europe/Brussels.

The following documents are available for download: Invitation to tender CDR-2025-OP-0004 signed Invitation letter (published 06/06/2025, Version 1, no translations available), Tender specifications (published 06/06/2025, Version 1, no translations available), Annex 2 Declaration-Honour-FR Recast-en (3) Declaration on honour (tender) (published 06/06/2025, Version 1, no translations available), Annex 6 Financial Form Financial offer form (published 06/06/2025, Version 1, no translations available), and Draft Framework Service Contract (published 06/06/2025, Version 1, no translations available).

Submissions must be sent exclusively at the address for submission given on the EU Funding & Tenders Portal.

A Personal Identification Code (PIC) is mandatory to participate in this call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

The eSubmission system supports the latest versions of Google Chrome or Mozilla Firefox. The system is multilingual and supports all 24 official EU languages. The character set encoding is UTF-8. The system encrypts all uploaded documents using an asymmetric key as an encryption mechanism. The maximum number of documents that can be uploaded per tender is 200 files. eSubmission accepts files that are less than 50 MB in size.

Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed, and deleted.

This tender is for a framework service contract to provide remote simultaneous interpretation services and technical conference assistance for meetings of the European Committee of the Regions. The Committee seeks a single contractor to provide these services, including remotely connected interpreters and the necessary software and hardware tools. The contract aims to ensure high-quality interpretation services are available when and where needed. The call is open to all eligible tenderers who can meet the requirements outlined in the tender specifications. The award will be based on the lowest price offered. Interested parties should download the tender documents, prepare their submissions according to the specified requirements, and submit them electronically before the deadline. A PIC code is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that this is a call for tenders for services, it is likely that eligible applicants include companies, service providers, and other organizations capable of providing remote simultaneous interpretation services and technical conference assistance.

Funding Type: Procurement. This is a call for tenders, which indicates a procurement process where the contracting authority (Committee of the Regions of the European Union) is seeking to purchase services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the description mentions "one single point of contact on the side of the contractor," which might suggest a preference for a single entity or a lead organization in case of a consortium.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned. Given that it is an EU funding opportunity by the Committee of the Regions of the European Union, it is highly likely that the beneficiary scope includes EU member states and potentially EEA countries. Further details would be available in the tender specifications.

Target Sector: The target sector is interpretation services and technical conference assistance. Specifically, it focuses on remote simultaneous interpretation for meetings.

Mentioned Countries: No specific countries are mentioned. The relevant region is the European Union, given the lead contracting authority is the Committee of the Regions of the European Union.

Project Stage: The project stage is not directly applicable, as this is a service contract. The expected maturity is that the applicant should be an established service provider capable of delivering the required services (remote simultaneous interpretation and technical support) immediately upon contract award.

Funding Amount: The estimated total value of the framework agreement is 5,000,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an "Open procedure."

Nature of Support: Non-monetary services. The beneficiaries will receive a service contract in exchange for providing remote simultaneous interpretation services and technical conference assistance.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages. These likely include submission of the tender, evaluation of the offers, and contract award. The exact number of stages would be detailed in the tender specifications.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement. It is likely that no co-funding is required, as this is a procurement contract where the contractor is paid for services rendered.

Summary:

This is a call for tenders (CDR-2025-OP-0004) issued by the Committee of the Regions of the European Union for a single framework contract to provide remote simultaneous interpretation services and technical conference assistance for its meetings. The estimated total value of the contract is 5,000,000 EUR, and the maximum contract duration is 48 months. The procedure is an open procedure, meaning any interested and qualified service provider can submit a tender. The contract aims to secure remote simultaneous interpretation services and technical support, ensuring quality and availability when and where required. The award method is based on the lowest price. Submissions must be electronic, and the deadline for receipt of tenders is July 8, 2025, at 12:00 Europe/Brussels time. The contracting authority will not reply to questions submitted after June 30, 2025, at 05:00 Europe/Brussels time. Tenderers must submit their offers electronically through the designated eSubmission portal, ensuring that all attachments comply with the system requirements (files less than 50 MB, maximum 200 files). A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.