Servizio di analisi microbiologiche/chimico/fisiche di attrezzature/ambienti e alimenti per il Settore Ristorazione (Mensa e Clubhouse) e il Settore Childcare a Ispra (VA)

This document outlines a future procurement opportunity by the European Commission for a negotiated procedure focusing on microbiological, chemical, and physical analysis services for equipment, environments, and food in the Catering and Childcare sectors at the European Commission’s site in Ispra, Italy. The contract is categorized as a middle or low value contract under the identifier EC-OIB/IPR/2025/MVP/0084-EXA, and its maximum duration is set at 48 months. Applicants are encouraged to express their interest electronically between May 22, 2025, and August 19, 2025, with the negotiated procedure expected to commence on August 20, 2025.

Eligible applicants are likely large enterprises or specialized service providers, as the opportunity indicates that small and medium-sized enterprises (SMEs) are not suitable. The nature of the contract is service-based and does not permit consortium applications, focusing instead on individual contractors. Geographically, applicants must be EU-based entities, complying with the conditions of EU procurement rules.

Target sectors for this contract include food safety, environmental monitoring, and laboratory services, specifically catering to analysis needs in public health contexts related to food service and childcare provisions. The funding amount is unspecified, aligning with the usual variability associated with procurement contracts.

The application submission process involves at least two stages: expressing interest and potentially submitting a full proposal following an invitation. There is no co-funding requirement, as the payment will be made for services rendered upon fulfillment of contractual obligations. The announcement serves primarily as an intention notice rather than an immediate call for tenders, and interested parties are advised to stay updated through the EU Funding and Tenders Portal for official notifications and further instructions.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders.

The procedure identifier is EC-OIB/IPR/2025/MVP/0084-EXA.

The description of the service is "Servizio di analisi microbiologiche/chimico/fisiche di attrezzature/ambienti e alimenti per il Settore Ristorazione (Mensa e Clubhouse) e il Settore Childcare, gestiti dall’Unità OIB.LS.3 sul Sito della Commissione Europea a Ispra (VA)". This translates to "Microbiological/chemical/physical analysis service of equipment/environments and food for the Catering Sector (Canteen and Clubhouse) and the Childcare Sector, managed by the OIB.LS.3 Unit at the European Commission site in Ispra (VA)".

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is the Commissione europea, OIB - Office for Infrastructure and Logistics in Brussels.

The main classification (CPV) code is 71620000, which corresponds to Analysis services.

The nature of the contract is for services.

The maximum contract duration is 48 months.

It is a framework agreement without reopening of competition.

The start date for expression of interest is 2025-05-22 Europe/Brussels.

The deadline for expression of interest is 19/08/2025 05:59 Europe/Rome.

The indicative date of launch of the negotiated procedure is 2025-08-20 Europe/Rome.

The method of expression of interest is electronic.

Submissions must be sent exclusively at the address for submission given.

A frequently asked question (FAQ) is: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?". The answer is: "References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure". This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future negotiated procedure, not a call for tenders. The European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB), plans to launch a negotiated procedure for a low or middle value contract. The contract involves providing microbiological, chemical, and physical analysis services for equipment, environments, and food related to the Catering (canteen and clubhouse) and Childcare sectors managed by the OIB.LS.3 Unit at the European Commission site in Ispra, Italy. The contract duration is expected to be a maximum of 48 months, and it will be a framework agreement without reopening of competition. The expression of interest period starts on May 22, 2025, and ends on August 19, 2025. The negotiated procedure is indicatively planned to launch on August 20, 2025. Interested parties should express their interest electronically.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, given the nature of the contract as a planned negotiated procedure for a middle/low value contract for analysis services, it is likely that eligible applicants would include SMEs, large enterprises, research institutes, and other organizations with the capacity to provide the required services.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for services.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. Given that it is a middle/low value contract, it is possible that both single applicants and consortia could be eligible, but this would need to be confirmed in the official call for tenders when it is published.

Beneficiary Scope (Geographic Eligibility): The location of the service is Ispra (VA), Italy, which suggests that the geographic eligibility is likely to be at least EU. However, the information does not explicitly restrict eligibility to EU applicants, so it is possible that EEA or other countries could also be eligible. The lead contracting authority is the European Commission.

Target Sector: The target sector is analysis services, specifically microbiological, chemical, and physical analysis of equipment, environments, and food for the Catering (Canteen and Clubhouse) and Childcare sectors. This falls under the broader category of food safety, environmental monitoring, and public health.

Mentioned Countries: Italy (specifically Ispra (VA)) is mentioned as the location where the services will be performed.

Project Stage: This opportunity is for the provision of services, so the relevant stage is service delivery. The selected contractor will be expected to provide analysis services according to the requirements of the contract.

Funding Amount: The opportunity is described as a "middle/low value contract," but the estimated total value is not specified. Therefore, the funding range is variable.

Application Type: The application type is a planned negotiated procedure. This means that the contracting authority will likely invite a select number of potential contractors to submit proposals. The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive money in exchange for providing the contracted services.

Application Stages: The application process involves at least two stages: expressing interest and then, if selected, submitting a full proposal as part of the negotiated procedure. Therefore, there are at least 2 stages.

Success Rates: The success rates are not mentioned in the provided text. As this is a negotiated procedure, the success rate will depend on the number of candidates invited to negotiate and the quality of their proposals.

Co-funding Requirement: The information does not explicitly state whether co-funding is required. Given that this is a procurement contract for services, it is unlikely that co-funding would be required, but this would need to be confirmed in the official call for tenders.

Summary: This is a pre-announcement for a future negotiated procedure for a middle/low value contract by the European Commission's Office for Infrastructure and Logistics in Brussels (OIB). The contract is for the provision of microbiological, chemical, and physical analysis services for equipment, environments, and food in the Catering (Canteen and Clubhouse) and Childcare sectors at the European Commission site in Ispra (VA), Italy. The maximum contract duration is 48 months and it will be a framework agreement without reopening of competition. The procedure identifier is EC-OIB/IPR/2025/MVP/0084-EXA. The start date for expressing interest is planned for 2025-05-22, with a deadline of 2025-08-19. The indicative date for launching the negotiated procedure is 2025-08-20. Interested parties must express their interest electronically. This announcement is not a call for tenders, but rather a notification of the contracting authority's intention to publish a future negotiated procedure. Companies interested in providing these services should monitor the EU Funding & Tenders Portal for the official call for tenders and prepare to express their interest electronically when the call is published.