Overview
The European Training Foundation (ETF) is issuing a call for tenders under the reference ETF/2025/OP/0014 for the provision of reception, security, and surveillance services at its facilities in Torino, Italy. This opportunity is structured as an open tender and is aimed at large enterprises, as indicated by the exclusion of small and medium-sized enterprises (SMEs) based on the SME suitability indicator being set to false. The expected total contract value is €800,000, categorized as a procurement contract within the framework agreement type and focuses on operational services rather than grants.
The geographical scope for eligible applicants is EU-wide, but services must be executed in Italy. The main sectors are highlighted by CPV codes primarily classified under security services, including both security and public security provisions.
The submission process will be electronic, requiring tenders to be submitted by September 11, 2025, at 16:00 local time. The contract duration extends to a maximum of 48 months, with the initial term being 12 months, renewable up to three times. The evaluation criteria for tenders will emphasize a quality-to-price ratio, with weight assigned as 60% for quality and 40% for price.
Interested parties must possess a Personal Identification Code (PIC) to participate in this tendering process, indicating that both single applicants and consortia are allowed. The success rates for submissions are not disclosed, and there is no co-funding obligation involved in this procurement contract.
Key documents related to the tender, including the invitation letter, tender specifications, and related annexes, can be accessed for more detailed requirements. All submissions must adhere to the technical specifications outlined in the eSubmission system, which supports a variety of formats and file sizes up to 50 MB.
The geographical scope for eligible applicants is EU-wide, but services must be executed in Italy. The main sectors are highlighted by CPV codes primarily classified under security services, including both security and public security provisions.
The submission process will be electronic, requiring tenders to be submitted by September 11, 2025, at 16:00 local time. The contract duration extends to a maximum of 48 months, with the initial term being 12 months, renewable up to three times. The evaluation criteria for tenders will emphasize a quality-to-price ratio, with weight assigned as 60% for quality and 40% for price.
Interested parties must possess a Personal Identification Code (PIC) to participate in this tendering process, indicating that both single applicants and consortia are allowed. The success rates for submissions are not disclosed, and there is no co-funding obligation involved in this procurement contract.
Key documents related to the tender, including the invitation letter, tender specifications, and related annexes, can be accessed for more detailed requirements. All submissions must adhere to the technical specifications outlined in the eSubmission system, which supports a variety of formats and file sizes up to 50 MB.
Detail
The European Training Foundation (ETF) is launching a call for tenders, identified as ETF/2025/OP/0014, for reception, security, and surveillance services at the ETF premises located in Turin. This is an open procedure with an estimated total value of 800,000 EUR. The TED reference for this tender is 142/2025 492116-2025.
The contract's nature is for services, with a maximum duration of 48 months. The award method will be based on the best price-quality ratio, and it is a framework agreement without reopening of competition.
Key milestones include a TED publication date of July 28, 2025. The date and time of the public opening are scheduled for September 12, 2025, at 10:00 Europe/Rome time. The deadline for receipt of tenders is September 11, 2025, at 16:00 Europe/Rome time. The contracting authority is not bound to reply to questions submitted after September 3, 2025, at 05:00 Europe/Rome time.
Submissions must be sent exclusively via electronic means through the designated address for submission.
The main classification (CPV) for this tender is 79710000 Security services.
The following documents are available for download:
ITETF2025OP0014 Invito Sorveglianza Invitation letter, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Capitolato Sorveglianza Tender specifications, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato A Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato B1 Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato B2 Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato B3 Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato C Declaration on honour (tender), published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato D Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato E Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato F Financial offer form, published on July 28, 2025, Version 1, no translations available.
FAQ regarding the eSubmission system:
To address system slowness or malfunctions during document upload/download, ensure the use of the latest versions of Google Chrome or Mozilla Firefox. If issues persist, clear the browser's cache and cookies.
eSubmission supports the latest versions of Google Chrome and Mozilla Firefox. Refer to the System Requirements link for the most current technical recommendations.
Submission details are inaccessible after the deadline due to system encryption upon upload, preventing decryption post-deadline.
Submissions can be found in the Funding & Tenders portal under Manage My Area, specifically in ‘My Submission(s)’ for open calls for tenders and requests to participate.
Attachments must be less than 50 MB in size for eSubmission.
Attachment names in eSubmission must adhere to the System Requirements.
The system supports video submissions, and the specific formats are detailed in the System Requirements.
Invited candidates can view procurement documents after selecting an organization in the F&T Portal under “My Invitations”.
A Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as part of a consortium.
File upload errors in eSubmission require adherence to the system's technical requirements.
The system allows a maximum of 200 document uploads per tender.
A PIC is mandatory for submitting tenders or requests to participate, with only one PIC per organization.
Organizations can register and obtain a PIC via the Search PIC tool under 'How to Participate' > Participant Register.
A PIC is unique and has no time limit validity.
The system supports all 24 official EU languages.
The character set encoding is UTF-8.
The system uses encryption to ensure the integrity and confidentiality of information.
Supported file types depend on the submission type and are specified within the system requirements.
Draft submissions can be viewed, edited, and deleted until the submission deadline.
An "UNKNOWN" legal form display issue in the submission report does not block submission.
An automatic email received after submitting on time, informing about the deadline, does not indicate incorrect submission.
In summary, this is a call for tenders by the European Training Foundation (ETF) for security, reception, and surveillance services at their Turin location. The tender is open to any organization that can provide these services, and the selection will be based on the best price-quality ratio. The tender documents, including the invitation letter, tender specifications, and other relevant annexes, are available for download. The deadline for submitting tenders is September 11, 2025. The eSubmission system is used for electronic submissions, and applicants should familiarize themselves with the system requirements and FAQs to ensure a smooth submission process. A key requirement is obtaining a Participant Identification Code (PIC) for the organization submitting the tender.
The contract's nature is for services, with a maximum duration of 48 months. The award method will be based on the best price-quality ratio, and it is a framework agreement without reopening of competition.
Key milestones include a TED publication date of July 28, 2025. The date and time of the public opening are scheduled for September 12, 2025, at 10:00 Europe/Rome time. The deadline for receipt of tenders is September 11, 2025, at 16:00 Europe/Rome time. The contracting authority is not bound to reply to questions submitted after September 3, 2025, at 05:00 Europe/Rome time.
Submissions must be sent exclusively via electronic means through the designated address for submission.
The main classification (CPV) for this tender is 79710000 Security services.
The following documents are available for download:
ITETF2025OP0014 Invito Sorveglianza Invitation letter, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Capitolato Sorveglianza Tender specifications, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato A Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato B1 Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato B2 Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato B3 Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato C Declaration on honour (tender), published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato D Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato E Other invitation to tender document, published on July 28, 2025, Version 1, no translations available.
ITETF2025OP0014 Allegato F Financial offer form, published on July 28, 2025, Version 1, no translations available.
FAQ regarding the eSubmission system:
To address system slowness or malfunctions during document upload/download, ensure the use of the latest versions of Google Chrome or Mozilla Firefox. If issues persist, clear the browser's cache and cookies.
eSubmission supports the latest versions of Google Chrome and Mozilla Firefox. Refer to the System Requirements link for the most current technical recommendations.
Submission details are inaccessible after the deadline due to system encryption upon upload, preventing decryption post-deadline.
Submissions can be found in the Funding & Tenders portal under Manage My Area, specifically in ‘My Submission(s)’ for open calls for tenders and requests to participate.
Attachments must be less than 50 MB in size for eSubmission.
Attachment names in eSubmission must adhere to the System Requirements.
The system supports video submissions, and the specific formats are detailed in the System Requirements.
Invited candidates can view procurement documents after selecting an organization in the F&T Portal under “My Invitations”.
A Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as part of a consortium.
File upload errors in eSubmission require adherence to the system's technical requirements.
The system allows a maximum of 200 document uploads per tender.
A PIC is mandatory for submitting tenders or requests to participate, with only one PIC per organization.
Organizations can register and obtain a PIC via the Search PIC tool under 'How to Participate' > Participant Register.
A PIC is unique and has no time limit validity.
The system supports all 24 official EU languages.
The character set encoding is UTF-8.
The system uses encryption to ensure the integrity and confidentiality of information.
Supported file types depend on the submission type and are specified within the system requirements.
Draft submissions can be viewed, edited, and deleted until the submission deadline.
An "UNKNOWN" legal form display issue in the submission report does not block submission.
An automatic email received after submitting on time, informing about the deadline, does not indicate incorrect submission.
In summary, this is a call for tenders by the European Training Foundation (ETF) for security, reception, and surveillance services at their Turin location. The tender is open to any organization that can provide these services, and the selection will be based on the best price-quality ratio. The tender documents, including the invitation letter, tender specifications, and other relevant annexes, are available for download. The deadline for submitting tenders is September 11, 2025. The eSubmission system is used for electronic submissions, and applicants should familiarize themselves with the system requirements and FAQs to ensure a smooth submission process. A key requirement is obtaining a Participant Identification Code (PIC) for the organization submitting the tender.
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Breakdown
Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that this is a call for tenders for services, it is likely that eligible applicants include companies, firms, and other legal entities capable of providing reception, security, and surveillance services. The requirement for a PIC (Personal Identification Code) suggests that registered organizations are the intended applicants.
Funding Type: The funding type is procurement, specifically a service contract. The European Training Foundation (ETF) is procuring reception, security, and surveillance services.
Consortium Requirement: The text mentions that a PIC is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.
Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, since the services are to be provided at the ETF premises in Turin, Italy, it is likely that the tender is open to entities that can operate and provide services in Italy. Given that it is an EU tender, it is likely open to entities within the EU.
Target Sector: The target sector is security services, specifically reception, security, and surveillance.
Mentioned Countries: Italy (specifically Turin) is mentioned as the location where the services are to be provided.
Project Stage: The project stage is not applicable, as this is a call for tenders for ongoing services, not a project in a specific stage of development. The services are for the operation of reception, security and surveillance at the ETF premises.
Funding Amount: The estimated total value of the tender is 800,000 EUR.
Application Type: The application type is an open call for tenders, with electronic submission.
Nature of Support: The beneficiaries will receive money in exchange for providing the contracted services.
Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there will be at least two stages: submission of the tender and evaluation of the tenders. Further stages might involve contract negotiation and award.
Success Rates: The success rates are not mentioned in the provided text.
Co-funding Requirement: The text does not mention any co-funding requirement.
Summary:
This is a call for tenders (ETF/2025/OP/0014) issued by the European Training Foundation (ETF) for the provision of reception, security, and surveillance services at its premises in Turin, Italy. The procedure is an open procedure, meaning any interested and qualified economic operator can submit a tender. The estimated total value of the contract is 800,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. Submissions must be sent electronically. The deadline for receipt of tenders is 11/09/2025 at 16:00 Europe/Rome time. The TED reference for this tender is 142/2025 492116-2025.
To participate, tenderers must register for a PIC (Personal Identification Code). The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files less than 50 MB). The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. Tenderers can view and edit their draft submissions until the deadline. The contracting authority is not bound to reply to questions submitted after 03/09/2025 05:00 Europe/Rome.
The tender documents, including the invitation letter, tender specifications, and various annexes (A, B1, B2, B3, C, D, E, and F), are available for download. These documents provide detailed information about the requirements, selection criteria, and financial offer form.
Funding Type: The funding type is procurement, specifically a service contract. The European Training Foundation (ETF) is procuring reception, security, and surveillance services.
Consortium Requirement: The text mentions that a PIC is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.
Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, since the services are to be provided at the ETF premises in Turin, Italy, it is likely that the tender is open to entities that can operate and provide services in Italy. Given that it is an EU tender, it is likely open to entities within the EU.
Target Sector: The target sector is security services, specifically reception, security, and surveillance.
Mentioned Countries: Italy (specifically Turin) is mentioned as the location where the services are to be provided.
Project Stage: The project stage is not applicable, as this is a call for tenders for ongoing services, not a project in a specific stage of development. The services are for the operation of reception, security and surveillance at the ETF premises.
Funding Amount: The estimated total value of the tender is 800,000 EUR.
Application Type: The application type is an open call for tenders, with electronic submission.
Nature of Support: The beneficiaries will receive money in exchange for providing the contracted services.
Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there will be at least two stages: submission of the tender and evaluation of the tenders. Further stages might involve contract negotiation and award.
Success Rates: The success rates are not mentioned in the provided text.
Co-funding Requirement: The text does not mention any co-funding requirement.
Summary:
This is a call for tenders (ETF/2025/OP/0014) issued by the European Training Foundation (ETF) for the provision of reception, security, and surveillance services at its premises in Turin, Italy. The procedure is an open procedure, meaning any interested and qualified economic operator can submit a tender. The estimated total value of the contract is 800,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. Submissions must be sent electronically. The deadline for receipt of tenders is 11/09/2025 at 16:00 Europe/Rome time. The TED reference for this tender is 142/2025 492116-2025.
To participate, tenderers must register for a PIC (Personal Identification Code). The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files less than 50 MB). The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. Tenderers can view and edit their draft submissions until the deadline. The contracting authority is not bound to reply to questions submitted after 03/09/2025 05:00 Europe/Rome.
The tender documents, including the invitation letter, tender specifications, and various annexes (A, B1, B2, B3, C, D, E, and F), are available for download. These documents provide detailed information about the requirements, selection criteria, and financial offer form.
Short Summary
Impact This EU procurement opportunity seeks a large enterprise to provide security, surveillance, and reception services at the European Training Foundation (ETF) facilities in Torino, Italy. | Impact | This EU procurement opportunity seeks a large enterprise to provide security, surveillance, and reception services at the European Training Foundation (ETF) facilities in Torino, Italy. |
Applicant Large enterprises specializing in security and surveillance services are needed to execute the project. | Applicant | Large enterprises specializing in security and surveillance services are needed to execute the project. |
Developments The activities will focus on providing security and surveillance services, specifically in public security. | Developments | The activities will focus on providing security and surveillance services, specifically in public security. |
Applicant Type This funding is designed for large enterprises capable of delivering specialized security services. | Applicant Type | This funding is designed for large enterprises capable of delivering specialized security services. |
Consortium A single applicant is required for this procurement contract, with no consortium needed. | Consortium | A single applicant is required for this procurement contract, with no consortium needed. |
Funding Amount The estimated contract value is €800,000. | Funding Amount | The estimated contract value is €800,000. |
Countries Italy is explicitly mentioned as the location for service delivery, and the eligibility is EU-wide. | Countries | Italy is explicitly mentioned as the location for service delivery, and the eligibility is EU-wide. |
Industry The funding targets the security and surveillance services sector. | Industry | The funding targets the security and surveillance services sector. |
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