Overview
The European Agency for Safety and Health at Work (EU-OSHA) is announcing an upcoming procurement opportunity for catering services at its facilities in Bilbao, Spain. This tender is classified as a service procurement contract rather than a grant, with a maximum budget of €35,000 excluding VAT. The contract will last for 48 months and aims to provide high-quality food services for events, meetings, and staff gatherings with an emphasis on sustainability and dietary inclusivity.
Eligible applicants include individual organizations and consortiums, with the requirement that those applying as individuals cannot later form a consortium unless they initially expressed interest as such. The expressions of interest are to be submitted electronically by November 7, 2025, with a formal invitation to submit a full tender expected for those selected on November 10, 2025.
The catering services sought include a variety of menu options, addressing dietary needs such as vegan, gluten-free, and lactose-free. Deliverables mentioned include buffet lunches, meeting catering, allergen labeling, and additional services like napkins and tableware. While the overall contract aims to secure eco-friendly and health-conscious food options, participants must register via the EU's electronic submission system.
This procurement procedure follows an expression of interest framework, allowing the contracting authority to manage submissions effectively. The opportunity is open to economic operators who meet the necessary criteria and who are capable of providing services in Spain. The focus on provision of food services specifically targets the food services industry, categorized under CPV code 55520000.
Overall, this serves as a pre-announcement, setting the stage for a negotiated procedure within the EU procurement regulations, and interested parties are encouraged to submit their expressions of interest timely to participate in the formal tendering process.
Eligible applicants include individual organizations and consortiums, with the requirement that those applying as individuals cannot later form a consortium unless they initially expressed interest as such. The expressions of interest are to be submitted electronically by November 7, 2025, with a formal invitation to submit a full tender expected for those selected on November 10, 2025.
The catering services sought include a variety of menu options, addressing dietary needs such as vegan, gluten-free, and lactose-free. Deliverables mentioned include buffet lunches, meeting catering, allergen labeling, and additional services like napkins and tableware. While the overall contract aims to secure eco-friendly and health-conscious food options, participants must register via the EU's electronic submission system.
This procurement procedure follows an expression of interest framework, allowing the contracting authority to manage submissions effectively. The opportunity is open to economic operators who meet the necessary criteria and who are capable of providing services in Spain. The focus on provision of food services specifically targets the food services industry, categorized under CPV code 55520000.
Overall, this serves as a pre-announcement, setting the stage for a negotiated procedure within the EU procurement regulations, and interested parties are encouraged to submit their expressions of interest timely to participate in the formal tendering process.
Detail
This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders. More information can be found via a link. Submissions must be sent exclusively at the address for submission given below.
The procedure identifier is OSHA/2025/LVP/0030-EXA.
The European Agency for Safety and Health at Work (EU-OSHA) plans to launch a tender with the following deliverables and objectives:
Planned deliverables:
The contracting of catering services for events and meetings at the Agency's (EU-OSHA) facilities in Bilbao, Spain.
The contracting of high-quality food and beverage services, offering plant-based options on any menu and, as far as possible, avoiding red meat, giving preference to local, seasonal, and organic foods. The contractor must offer menu options suitable for the various dietary needs that may be required (e.g., lactose-free, gluten-free, fish-free, vegan, etc.).
General objectives of the contract to be awarded:
Buffet lunches: Several menu options should be offered (e.g., "standard," "business," "special") including "pintxos," tapas, canapés, sandwiches, and/or small-format dishes that can be easily consumed standing, as well as non-alcoholic beverages and dessert. Vegetarian options should be included for each menu, as well as suitable options in case any special dietary condition is required, for example: gluten-free, lactose-free, fish-free, vegan, etc., including desserts suitable for each diet.
Catering service for meetings: Options for "working breakfast" / "welcome coffee" / "coffee break" should be offered, including (but not limited to) hot drinks (coffee, tea/infusions, milk, plant-based milks), fruit juice, fresh fruit, sweet/savory assortment, "healthy option" (such as nuts, fresh fruit...), offering suitable options in case any special dietary condition is required, for example: gluten-free, lactose-free...
Food labeling (e.g., vegetarian, vegan, lactose-free, gluten-free). Food and beverages must be appropriately labeled to reflect potential allergens.
Extra services: If required, the catering service may also include napkins, tablecloths, cutlery, crockery, or glasses, so these items will be included in the catalog or price list.
The maximum total budget available for the contract to be awarded will be EUR 35,000.00, excluding VAT. It is possible to express interest as an individual organization or as a consortium. However, note that invited candidates may only submit a joint offer with other economic operators if they have expressed interest in the planned procedure as a consortium.
The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Agency for Safety and Health at Work (EU-OSHA). The main classification (CPV) code is 55520000 - Catering services. The nature of the contract is for services. The maximum contract duration is 48 months. It is a framework agreement without reopening of competition.
Milestones:
Start date for expression of interest: 2025-10-27 Europe/Brussels
Deadline for expression of interest: 08/11/2025 06:59 Europe/Madrid
Indicative date of launch of the negotiated procedure: 2025-11-10 Europe/Madrid
Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. The address for expression of interest is "Express interest".
A question was asked: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.
In summary, this is a pre-announcement for a future catering services contract with the European Agency for Safety and Health at Work (EU-OSHA) in Bilbao, Spain. The contract aims to secure a provider for high-quality catering services for events and meetings, with a focus on healthy, sustainable, and dietary-inclusive options. The maximum budget is 35,000 EUR (excluding VAT), and the contract duration is up to 48 months. Interested parties can express their interest electronically by November 8, 2025. The actual call for tenders is expected to be launched around November 10, 2025. This announcement is not the call for tenders itself, but rather a notification of the contracting authority's intention to launch a negotiated procedure in the future.
The procedure identifier is OSHA/2025/LVP/0030-EXA.
The European Agency for Safety and Health at Work (EU-OSHA) plans to launch a tender with the following deliverables and objectives:
Planned deliverables:
The contracting of catering services for events and meetings at the Agency's (EU-OSHA) facilities in Bilbao, Spain.
The contracting of high-quality food and beverage services, offering plant-based options on any menu and, as far as possible, avoiding red meat, giving preference to local, seasonal, and organic foods. The contractor must offer menu options suitable for the various dietary needs that may be required (e.g., lactose-free, gluten-free, fish-free, vegan, etc.).
General objectives of the contract to be awarded:
Buffet lunches: Several menu options should be offered (e.g., "standard," "business," "special") including "pintxos," tapas, canapés, sandwiches, and/or small-format dishes that can be easily consumed standing, as well as non-alcoholic beverages and dessert. Vegetarian options should be included for each menu, as well as suitable options in case any special dietary condition is required, for example: gluten-free, lactose-free, fish-free, vegan, etc., including desserts suitable for each diet.
Catering service for meetings: Options for "working breakfast" / "welcome coffee" / "coffee break" should be offered, including (but not limited to) hot drinks (coffee, tea/infusions, milk, plant-based milks), fruit juice, fresh fruit, sweet/savory assortment, "healthy option" (such as nuts, fresh fruit...), offering suitable options in case any special dietary condition is required, for example: gluten-free, lactose-free...
Food labeling (e.g., vegetarian, vegan, lactose-free, gluten-free). Food and beverages must be appropriately labeled to reflect potential allergens.
Extra services: If required, the catering service may also include napkins, tablecloths, cutlery, crockery, or glasses, so these items will be included in the catalog or price list.
The maximum total budget available for the contract to be awarded will be EUR 35,000.00, excluding VAT. It is possible to express interest as an individual organization or as a consortium. However, note that invited candidates may only submit a joint offer with other economic operators if they have expressed interest in the planned procedure as a consortium.
The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Agency for Safety and Health at Work (EU-OSHA). The main classification (CPV) code is 55520000 - Catering services. The nature of the contract is for services. The maximum contract duration is 48 months. It is a framework agreement without reopening of competition.
Milestones:
Start date for expression of interest: 2025-10-27 Europe/Brussels
Deadline for expression of interest: 08/11/2025 06:59 Europe/Madrid
Indicative date of launch of the negotiated procedure: 2025-11-10 Europe/Madrid
Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. The address for expression of interest is "Express interest".
A question was asked: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.
In summary, this is a pre-announcement for a future catering services contract with the European Agency for Safety and Health at Work (EU-OSHA) in Bilbao, Spain. The contract aims to secure a provider for high-quality catering services for events and meetings, with a focus on healthy, sustainable, and dietary-inclusive options. The maximum budget is 35,000 EUR (excluding VAT), and the contract duration is up to 48 months. Interested parties can express their interest electronically by November 8, 2025. The actual call for tenders is expected to be launched around November 10, 2025. This announcement is not the call for tenders itself, but rather a notification of the contracting authority's intention to launch a negotiated procedure in the future.
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Breakdown
Eligible Applicant Types: The opportunity is open to both individual organizations and consortia.
Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. It is a service contract.
Consortium Requirement: Either a single applicant or a consortium is allowed. However, if expressing interest as a single entity, the applicant cannot later join with others to submit a joint offer unless they initially expressed interest as a consortium.
Beneficiary Scope (Geographic Eligibility): While not explicitly stated, given that the service is to be provided at the European Agency for Safety and Health at Work (EU-OSHA) in Bilbao, Spain, it is highly likely that the eligible applicants should be based in the EU or have the capacity to provide services in Spain.
Target Sector: The target sector is catering services.
Mentioned Countries: Spain is mentioned as the location where the services will be performed (Bilbao).
Project Stage: This opportunity is for the operational stage, specifically for the provision of catering services.
Funding Amount: The maximum budget available for the contract is 35,000.00 EUR, excluding VAT.
Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically.
Nature of Support: The beneficiaries will receive money in exchange for providing catering services.
Application Stages: There are at least two stages: expressing interest and then, if invited, submitting a full proposal.
Success Rates: The success rate is not specified.
Co-funding Requirement: Co-funding is not mentioned, so it is likely not required.
Summary:
This is a pre-announcement for a planned low to middle value negotiated procurement procedure by the European Agency for Safety and Health at Work (EU-OSHA). The agency intends to contract catering services for events and meetings at its facilities in Bilbao, Spain. The maximum budget for the contract is 35,000 EUR, excluding VAT. The contract will be a framework agreement without reopening of competition and have a maximum duration of 48 months.
The catering services must include high-quality food and beverages, with a focus on plant-based options, minimizing red meat, and prioritizing local, seasonal, and ecological ingredients. The contractor must be able to provide menu options for various dietary needs, such as lactose-free, gluten-free, fish-free, and vegan diets. The services will include buffet lunches with various menu options (standard, business, special) featuring pintxos, tapas, canapés, sandwiches, and small dishes, along with non-alcoholic beverages and desserts. Vegetarian options and options for special dietary needs must be included. Catering services for meetings will also be required, including breakfast, welcome coffee, and coffee breaks, with hot beverages, fruit juices, fresh fruit, sweet and savory assortments, and healthy options. All food and beverages must be appropriately labeled to indicate potential allergens, as well as dietary suitability (e.g., vegetarian, vegan, lactose-free, gluten-free). The catering service may also need to provide napkins, tablecloths, cutlery, dishes, and glasses.
The procedure will involve an expression of interest phase, with a start date of October 27, 2025, and a deadline of November 8, 2025. The indicative date for launching the negotiated procedure is November 10, 2025. Interested parties can express their interest as individual organizations or as a consortium. However, those expressing interest as individuals cannot later form a consortium unless they initially indicated their interest as such. Submissions must be sent electronically via the provided address. This announcement is not a call for tenders, but rather a notification of the contracting authority's intention to launch a negotiated procedure in the future.
Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. It is a service contract.
Consortium Requirement: Either a single applicant or a consortium is allowed. However, if expressing interest as a single entity, the applicant cannot later join with others to submit a joint offer unless they initially expressed interest as a consortium.
Beneficiary Scope (Geographic Eligibility): While not explicitly stated, given that the service is to be provided at the European Agency for Safety and Health at Work (EU-OSHA) in Bilbao, Spain, it is highly likely that the eligible applicants should be based in the EU or have the capacity to provide services in Spain.
Target Sector: The target sector is catering services.
Mentioned Countries: Spain is mentioned as the location where the services will be performed (Bilbao).
Project Stage: This opportunity is for the operational stage, specifically for the provision of catering services.
Funding Amount: The maximum budget available for the contract is 35,000.00 EUR, excluding VAT.
Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically.
Nature of Support: The beneficiaries will receive money in exchange for providing catering services.
Application Stages: There are at least two stages: expressing interest and then, if invited, submitting a full proposal.
Success Rates: The success rate is not specified.
Co-funding Requirement: Co-funding is not mentioned, so it is likely not required.
Summary:
This is a pre-announcement for a planned low to middle value negotiated procurement procedure by the European Agency for Safety and Health at Work (EU-OSHA). The agency intends to contract catering services for events and meetings at its facilities in Bilbao, Spain. The maximum budget for the contract is 35,000 EUR, excluding VAT. The contract will be a framework agreement without reopening of competition and have a maximum duration of 48 months.
The catering services must include high-quality food and beverages, with a focus on plant-based options, minimizing red meat, and prioritizing local, seasonal, and ecological ingredients. The contractor must be able to provide menu options for various dietary needs, such as lactose-free, gluten-free, fish-free, and vegan diets. The services will include buffet lunches with various menu options (standard, business, special) featuring pintxos, tapas, canapés, sandwiches, and small dishes, along with non-alcoholic beverages and desserts. Vegetarian options and options for special dietary needs must be included. Catering services for meetings will also be required, including breakfast, welcome coffee, and coffee breaks, with hot beverages, fruit juices, fresh fruit, sweet and savory assortments, and healthy options. All food and beverages must be appropriately labeled to indicate potential allergens, as well as dietary suitability (e.g., vegetarian, vegan, lactose-free, gluten-free). The catering service may also need to provide napkins, tablecloths, cutlery, dishes, and glasses.
The procedure will involve an expression of interest phase, with a start date of October 27, 2025, and a deadline of November 8, 2025. The indicative date for launching the negotiated procedure is November 10, 2025. Interested parties can express their interest as individual organizations or as a consortium. However, those expressing interest as individuals cannot later form a consortium unless they initially indicated their interest as such. Submissions must be sent electronically via the provided address. This announcement is not a call for tenders, but rather a notification of the contracting authority's intention to launch a negotiated procedure in the future.
Short Summary
Impact The contract aims to secure a provider for high-quality catering services for events and meetings, focusing on healthy, sustainable, and dietary-inclusive options. | Impact | The contract aims to secure a provider for high-quality catering services for events and meetings, focusing on healthy, sustainable, and dietary-inclusive options. |
Applicant Applicants should have expertise in catering services, including the ability to provide diverse dietary options and high-quality food service. | Applicant | Applicants should have expertise in catering services, including the ability to provide diverse dietary options and high-quality food service. |
Developments The activities will fund catering services at the European Agency for Safety and Health at Work (EU-OSHA) facilities in Bilbao, Spain. | Developments | The activities will fund catering services at the European Agency for Safety and Health at Work (EU-OSHA) facilities in Bilbao, Spain. |
Applicant Type Economic operators from any sector, including individual organizations and consortiums, can participate in this procurement. | Applicant Type | Economic operators from any sector, including individual organizations and consortiums, can participate in this procurement. |
Consortium Applicants can participate as either individual organizations or as consortiums. | Consortium | Applicants can participate as either individual organizations or as consortiums. |
Funding Amount The maximum total budget available for the contract is €35,000 (excluding VAT). | Funding Amount | The maximum total budget available for the contract is €35,000 (excluding VAT). |
Countries Spain is explicitly mentioned as the location where services will be performed (Bilbao). | Countries | Spain is explicitly mentioned as the location where services will be performed (Bilbao). |
Industry The primary sector is food services and catering. | Industry | The primary sector is food services and catering. |
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