Services médicaux pour les organes de l’Union Européenne à Paris II

This procurement opportunity, reference number EBA/2025/OP/0001, is issued by the European Banking Authority for medical services needed by EU bodies located in Paris. The total estimated value of the contract is approximately €1,480,153, divided into two independent lots.

Lot 1 focuses on providing annual medical visits and vaccination campaigns for staff, estimated at €1,262,443. Lot 2 is for pre-employment medical check-ups and evaluations for candidates, estimated at €217,710. Each lot aims to secure up to three framework contracts, based on the best price-quality ratio.

Eligible applicants include economic operators and medical centers that satisfy the necessary capacity requirements. Applicants must have operational premises in the Île-de-France region and be easily accessible via public transport. The tender allows for both single applicants and potentially consortia, as subcontractors can be involved.

The submission process is open and requires electronic submission, with all tenders due by July 23, 2025. Contracts will be awarded following the evaluation of both technical capacity and pricing criteria, not requiring co-funding from participants.

The project stage is set for ongoing service delivery, and there are no specific co-funding requirements. Interested parties must prepare and submit various documents, such as technical and financial offer forms and declarations, through the eSubmission system by the deadline. The selected providers will cater directly to the medical needs of EU personnel locally, eliminating the need for travel to medical centers in other European locations.

This call for tenders responds to established needs for essential health services, alongside explicit details on documentation, submission requirements, and the technical process for participation, supporting a competitive bidding environment.

This is a call for tenders, reference number EBA/2025/OP/0001, for medical services for the EU bodies located in Paris. The European Banking Authority is the lead contracting authority. The estimated total value of the tender is 1,480,153 EUR. The TED reference is 114/2025 391423-2025. The TED publication date is 17/06/2025. The procedure type is open. The submission method is electronic, and submissions must be sent exclusively at the address for submission given. The deadline for receipt of tenders is 23/07/2025 at 15:00 Europe/Paris. The contracting authority is not bound to reply to questions submitted after 15/07/2025 05:00 Europe/Paris. The date and time of public opening is 24/07/2025 15:00 Europe/Paris.

The EU bodies in Paris require medical services for their staff and candidates, to be provided according to the rules of the Staff Regulations of the officials of the European Union. The contracting authorities cannot perform medical and laboratory tests internally. These services are currently provided by the medical centers of the European Commission in Brussels, Luxembourg, and Ispra. Obtaining these services in Paris is more efficient and practical than traveling to those locations.

The tender is divided into two lots, which are independent of each other. Economic operators meeting the minimum levels of economic and technical capacity can submit an offer for one or both lots. The contracting authorities wish to conclude up to three cascade framework contracts with three medical centers for each lot. The maximum contract duration is 48 months. The award method is best price-quality ratio.

Lot 1: Medical center annual visits for staff and annual vaccination campaigns. The estimated value is 1,262,443 EUR. The description includes annual medical examinations for staff according to Annexes B and C to the technical specifications, and annual vaccination campaigns (normally flu and COVID-19). The nature of the contract is services. The selection criteria include main classification CPV code 85100000 Health services, and additional classification CPV codes 85147000 Company health services and 85148000 Medical analysis services.

Lot 2: Medical center pre-employment tests for candidates and a doctor for evaluating the results of pre-employment medical tests. The estimated value is 217,710 EUR. The description includes pre-employment medical tests according to Annexes A and C to the technical specifications, and the evaluation of the results of pre-employment medical tests of candidates by a doctor. The nature of the contract is services. The selection criteria include main classification CPV code 85100000 Health services, and additional classification CPV codes 85147000 Company health services and 85148000 Medical analysis services.

The medical tests for both lots will be carried out at the contractor's clinic or hospital (the Medical Centre), located within reasonable distance of the Contracting Authorities' premises. Tenderers must have premises (medical centre, consultation or office) in the Île-de-France region, easily accessible by private and public transport.

Available documents include:
EN1. Invitation to tender Invitation letter, published on 17/06/2025, for all lots, Version 1, no translations available.
EN2. Administrative specifications Tender specifications adm. part, published on 17/06/2025, for all lots, Version 1, no translations available.
EN2.1 Annex 2 to Admin specs Declaration on the honour Declaration on honour (tender), published on 17/06/2025, for all lots, Version 1, no translations available.
EN2.2 Annex 3 to Admin specs Tenderer and subcontractors information, published on 17/06/2025, for all lots, Version 1, no translations available.
EN2.3 Annex 4 to Admin specs Agreement Power of attorney, published on 17/06/2025, for all lots, Version 1, no translations available.
EN2.4 Annex 5.1 to Admin specs Commitment letter by an identified subcontractor, published on 17/06/2025, for all lots, Version 1, no translations available.
EN2.5 Annex 5.2 to Admin specs Commitment letter by an entity, published on 17/06/2025, for all lots, Version 1, no translations available.
EN2.6 Annex 6 to Admin specs Technical capacity declaration, published on 17/06/2025, for all lots, Version 1, no translations available.
EN2.7 Annex 7 to Admin Specs Technical Offer form, published on 17/06/2025, for all lots, Version 1, no translations available.
EN2.8 Annex 8 to the Adm. Specs Financial Offer form, published on 17/06/2025, for all lots, Version 1, no translations available.

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In summary, this tender opportunity seeks medical centers located in the Île-de-France region to provide medical services to EU staff and candidates in Paris. The tender is divided into two lots: one for annual medical visits and vaccination campaigns, and another for pre-employment medical check-ups and medical evaluation by a doctor. The European Banking Authority is managing the tender, and submissions must be made electronically by July 23, 2025. The EU bodies in Paris need these services locally to avoid the cost and time of sending staff to Brussels, Luxembourg, or Ispra for medical needs. The tender aims to establish framework contracts with up to three medical centers for each lot, with a contract duration of up to 48 months.

Eligible Applicant Types: The eligible applicant types are operators, medical centers, consultations, or offices that satisfy the minimum levels of economic and technical capacity. Tenderers must have premises (medical centre, consultation or office) in the Île-de-France region, easily accessible by means of private and public transport. Subcontractors are also mentioned, implying they can be part of the tender.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract. The contracting authorities wish to conclude up to three cascade framework contracts with three medical centers for each lot.

Consortium Requirement: While not explicitly stated, the mention of subcontractors and the possibility of multiple contracts (up to three per lot in a cascade system) suggests that both single applicants and consortia are possible. The tender specifies that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is limited to the Île-de-France region in France. Tenderers must have premises in this region.

Target Sector: The target sector is health, specifically medical services. The call focuses on medical services for EU staff and candidates, including annual medical visits, pre-employment check-ups, and vaccination campaigns. The CPV codes provided (85100000, 85147000, 85148000) confirm this.

Mentioned Countries: France (specifically the Île-de-France region), Belgium (Brussels), Luxembourg, Italy (Ispra).

Project Stage: The project stage is for established medical centers to provide ongoing services. This is not for research, development, or demonstration projects, but rather for the provision of standardized medical services.

Funding Amount: The estimated total value of the procurement is 1,480,153 EUR. Lot 1 has an estimated value of 1,262,443 EUR, and Lot 2 has an estimated value of 217,710 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing medical services. This is a service contract, so the support is financial compensation for services rendered.

Application Stages: The number of application stages is not explicitly mentioned, but based on the documentation provided, it involves at least one stage of submitting a tender, followed by evaluation based on the best price-quality ratio. The documents listed (invitation to tender, administrative specifications, technical offer form, financial offer form, etc.) suggest a comprehensive application process.

Success Rates: The success rates are not explicitly mentioned. However, the call specifies that up to three framework contracts will be awarded per lot, which suggests a relatively higher chance of success compared to calls where only one contract is awarded.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Banking Authority (EBA) to procure medical services for the staff and candidates of EU bodies located in Paris. The call is divided into two lots: Lot 1 focuses on annual medical visits and vaccination campaigns for staff, with an estimated value of 1,262,443 EUR, and Lot 2 focuses on pre-employment medical check-ups for candidates, including medical evaluation by a physician, with an estimated value of 217,710 EUR. The total estimated value of the procurement is 1,480,153 EUR.

The contracting authorities intend to award up to three framework contracts per lot to medical centers that can provide these services. The contracts will have a maximum duration of 48 months. The award method is based on the best price-quality ratio.

To be eligible, tenderers must have premises (medical centre, consultation or office) in the Île-de-France region, easily accessible by means of private and public transport. Submissions must be made electronically. The deadline for receipt of tenders is 23/07/2025 at 15:00 Europe/Paris. The TED publication date is 17/06/2025.

The call includes numerous documents that applicants must download and review, including the invitation to tender, administrative specifications, declaration on the honour, agreement/power of attorney, tenderer and subcontractor information, commitment letters, technical capacity declaration, technical offer form, and financial offer form. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has specific requirements for attachment naming and file sizes (less than 50 MB). The system is multilingual and supports all 24 official EU languages.