Services de triage, livraison, enlèvement, acheminement et distribution du courrier au départ des institutions, et autres entités de l’Union situés en Belgique, ainsi que la fourniture d’équipements et des consommables associés

This is a call for tenders, reference number EC-OIB/2025/CPN/0025, for providing postal services for EU institutions and entities located in Belgium. The tender is structured into two lots: Lot 1 focuses on national mail services, while Lot 2 pertains to international mail services. The tender documents emphasize requirements for sorting, delivery, pick-up, routing, and distribution of mail, as well as the provision of associated equipment and consumables.

Eligible applicants are expected to be large enterprises or specialized logistics companies since the tender specifies that SMEs are not suitable for application. The funding mechanism is a procurement contract rather than a grant, as the European Commission is directly purchasing services. The contract duration is set for a maximum of 48 months.

The submission process is electronic, requiring applicants to submit their requests via the EU Funding and Tenders Portal. The deadline for applications is June 16, 2025, at 10:00 Brussels time. The contract awards will be based solely on price criteria, with a 100% weighting towards the lowest bids.

While specific success rates are not disclosed, the evaluation will target applicants' suitability and ability to undertake the professional activity required. A Personal Identification Code (PIC) is mandatory for participation, whether applicants choose to apply as single candidates or as part of a consortium.

The tender is divided as follows:
- Lot 1 focuses on sorting, pick-up, delivery, and associated services for national mail within Belgium. It includes necessary equipment for counting and labeling.
- Lot 2 addresses sorting and distribution of international mail departing from Belgium, targeting destinations in EU/EFTA countries and beyond.

The nature of support is service-oriented, with the EU covering all costs through the procurement contract, meaning there is no co-funding requirement. The tender documents provide further details on selection criteria, service specifications, and required documentation for participation, ensuring transparency and compliance for all applicants.

This is a call for tenders, reference number EC-OIB/2025/CPN/0025, published on 12/05/2025. The call is for services related to sorting, delivery, pick-up, routing, and distribution of mail from the EU institutions and other entities located in Belgium, as well as the provision of associated equipment and consumables. The procedure type is a competitive procedure with negotiation. The lead contracting authority is the European Commission, OIB Office for Infrastructure and Logistics in Brussels. The main classification (CPV) code is 64110000 Postal services.

The tender is divided into two lots:

Lot 1: Services de triage, enlèvement, livraison, acheminement et distribution du courrier national, au départ de la Belgique, ainsi que la fourniture d’équipements et des consommables associés (Sorting, pick-up, delivery, routing and distribution of national mail, departing from Belgium, as well as the provision of equipment and associated consumables). This lot concerns national mail, both ordinary and registered, departing from Belgium and destined for Belgium. It also includes the provision of equipment necessary for counting, labeling, and pick-up operations, and the supply of associated consumables. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the lowest price. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, as detailed in the tender documents.

Lot 2: Services de triage, livraison, enlèvement, acheminement et distribution du courrier international, au départ de la Belgique, ainsi que la fourniture d’équipements et des consommables associés (Sorting, delivery, pick-up, routing and distribution of international mail, departing from Belgium, as well as the provision of equipment and associated consumables). This lot concerns international mail, both ordinary and registered, departing from Belgium and destined for three geographical zones: EU/EFTA, other European countries, and the rest of the world. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the lowest price. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, as detailed in the tender documents.

The deadline for receipt of requests to participate is 16/06/2025 at 10:00 Europe/Brussels time. Submissions must be sent electronically via the address for submission provided.

The following documents are available for download:

FRInvitation à soumettre une demande de participation Invitation to submit a request to participate, published on 12/05/2025, applicable to all lots, version 1, no translations available.
FRAnnexe 1 Check-list des documents a completer et a fournir Invitation to submit a request to participate, published on 12/05/2025, applicable to all lots, version 1, no translations available.
FRAnnexe 2 Spécifications techniques Technical specifications (requests to participate), published on 12/05/2025, applicable to all lots, version 1, no translations available.
FRAnnexe 3.1 Bordereau conformite technique Lot 1 Technical specifications (requests to participate), published on 12/05/2025, applicable to all lots, version 1, no translations available.
FRAnnexe 3.2 Bordereau conformite technique Lot 2 Technical specifications (requests to participate), published on 12/05/2025, applicable to all lots, version 1, no translations available.
FRAnnexe 4.1 Bordereau financier Lot 1 Financial offer form (requests to participate), published on 12/05/2025, applicable to all lots, version 1, no translations available.
FRAnnexe 4.2 Bordereau financier Lot 2 v2 Financial offer form (requests to participate), published on 12/05/2025, applicable to all lots, version 1, no translations available.
FRAnnexe 5.1 Projet de contrat-cadre Lot 1 Draft contract (requests to participate), published on 12/05/2025, applicable to all lots, version 1, no translations available.
FRAnnexe 5.2 Projet de contrat-cadre Lot 2 Draft contract (requests to participate), published on 12/05/2025, applicable to all lots, version 1, no translations available.

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In summary, this tender opportunity is for postal services for EU institutions in Belgium. It is divided into two lots, one for national mail and one for international mail. Companies interested in providing these services must submit their requests to participate electronically by June 16, 2025. The tender documents provide detailed specifications and requirements for each lot, as well as information on the selection criteria and submission process. The eSubmission system is used for electronic submissions, and FAQs are provided to assist applicants with technical issues. A PIC code is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it can be inferred that eligible applicants are likely to be service providers, companies, or other organizations capable of providing postal services, including sorting, delivery, and related equipment and consumables. The tender documents should be consulted for specific eligibility criteria.

Funding Type: The funding type is procurement, specifically a service contract. The contracting authority, the European Commission, is procuring postal services. The tender is for a framework agreement.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This indicates that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The services are for institutions and entities of the European Union located in Belgium. Therefore, while not explicitly stated, it is likely that applicants must be based in Belgium or have the capacity to provide services within Belgium. The tender documents should be consulted for specific geographic eligibility criteria.

Target Sector: The target sector is postal services. This includes sorting, delivery, pick-up, routing, and distribution of national and international mail. It also includes the provision of related equipment and consumables.

Mentioned Countries: Belgium, EU, EFTA

Project Stage: The project stage is operational. The tender is for ongoing postal services, equipment, and maintenance.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission. The procedure type is a competitive procedure with negotiation.

Nature of Support: Beneficiaries will receive money in exchange for providing the contracted services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of a request to participate, evaluation of suitability, and potentially negotiation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB). The tender, identified as EC-OIB/2025/CPN/0025, concerns the provision of postal services, including pick-up, sorting, delivery, routing, and distribution of national and international mail, for EU institutions and other entities located in Belgium. The tender also includes the provision of necessary equipment and consumables, as well as maintenance and repair services for the equipment.

The tender is divided into two lots: Lot 1 focuses on national mail services within Belgium, including the provision of equipment for counting, labeling, and pick-up, along with associated consumables. Lot 2 focuses on international mail services originating from Belgium and destined for three geographic zones: EU/EFTA countries, other European countries, and the rest of the world.

The procedure type is a competitive procedure with negotiation, and submissions must be made electronically. The deadline for receipt of requests to participate is June 16, 2025, at 10:00 Brussels time. The maximum contract duration is 48 months. The award method is based on the lowest price. The tender is for a framework agreement without reopening of competition.

Applicants must demonstrate their suitability to pursue the professional activity, as well as their economic, financial, technical, and professional abilities. Specific details regarding the selection criteria can be found in the tender documents. A Personal Identification Code (PIC) is mandatory for participation, whether as a single candidate or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files must be less than 50 MB, and a maximum of 200 files can be uploaded per tender). The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.