Services de transport de la valise diplomatique de l'UE

This document outlines a call for tenders issued by the European Commission's Office for Infrastructure and Logistics in Brussels for the transport services of the EU's diplomatic pouch, identified as EC-OIB/2025/OP/0060. The opportunity was published on October 29, 2025, and includes two lots. Lot 1 focuses on fast transport services for the diplomatic pouch with a maximum weight limit of 300 kg, primarily using air transport. Lot 2 addresses slow transport services with no weight limit, mainly utilizing air cargo but potentially involving trucks, boats, or trains.

The contract's maximum duration is 48 months, with the award method determined solely by the lowest price, under a framework agreement which does not allow for reopening competition. The deadline for tender submissions is set for December 2, 2025, at 15:00 Brussels time, and the public opening of the tenders will take place on December 4, 2025, at 10:30 Brussels time. No questions will be addressed by the contracting authority after November 24, 2025.

Eligible applicants are commercial enterprises and logistics providers with international transportation capabilities. A Participant Identification Code (PIC) is mandatory for participation, and while the tender notes that smaller enterprises may face challenges, they are not explicitly excluded. Submissions must be made electronically, adhering to the specified document requirements which include various forms related to technical specifications, administrative parts, and financial offers.

The nature of the funding is a service contract, meaning that payment is made for actual services rendered rather than as a grant or subsidy. No specific budget figures are provided in the announcement; however, the scale of operations suggests a significant contract that is expected to exceed €5 million.

This opportunity represents a key procurement initiative by the European Commission aimed at ensuring the continuous and reliable transport of its diplomatic materials across its network. Interested parties will need to demonstrate their capabilities in handling sensitive diplomatic cargo effectively.

This is a call for tenders, reference number EC-OIB/2025/OP/0060, published on 29/10/2025. The TED reference is 208/2025 715945-2025. It is an open procedure for electronic submission. The contracting authority is the Commission Europeenne, OIB Office for Infrastructure and Logistics in Brussels. The main classification (CPV) code is 60000000 Transport services (excl. Waste transport).

The description of the tender is "Continuité des services de transport de la valise diplomatique de l'UE" which translates to "Continuity of transport services for the EU diplomatic bag". There are two lots included in this procedure.

Lot 1 is titled "Services de transport rapide de la valise diplomatique de l’Union européenne (maximum 300 kg) »." This translates to "Fast transport services for the European Union's diplomatic bag (maximum 300 kg)". This lot concerns the rapid transport of the diplomatic bag by plane. These shipments will not exceed 300 kg. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is lowest price. It is a framework agreement, without reopening of competition.

Lot 2 is titled "Services de transport lent de la valise diplomatique de l’Union européenne pour des envois sans limite de poids." This translates to "Slow transport services for the European Union's diplomatic bag for shipments with no weight limit." This lot concerns slow transport carried out mainly by cargo plane, and occasionally by truck, boat, train or any other means. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is lowest price. It is a framework agreement, without reopening of competition.

Key milestones include:
TED publication date: 29/10/2025
Date and time of public opening: 04/12/2025 10:30 Europe/Brussels
Deadline for receipt of tenders: 02/12/2025 15:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 24/11/2025 07:00 Europe/Brussels

The following documents are available for download:
FRInvitation a soumissionnerInvitation letterPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 1 - Check-list des documents a completer et a fournirTender specifications - adm. partPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 2 - Specifications techniquesTechnical specificationsPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 2.1 - Destinations et programme transportTender specificationsPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 2.2 - Estimation volume envoisTender specificationsPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 2.3 - Delais maximaux d acheminement-lot1Tender specificationsPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 2.4 - Modele de rapport recapitulatifTender specificationsPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 3.1 - Bordereau conformite technique (2 lots)Tender specificationsPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 3.2.1 - Bordereau financier lot 1Financial offer formPublished on 29/10/2025All lotsVersion 1 No translations available
FRAnnexe 3.2.2 - Bordereau financier lot 2Financial offer formPublished on 29/10/2025All lotsVersion 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Some frequently asked questions (FAQ) and their answers are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 21:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 17:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European Commission for transport services related to the EU's diplomatic bag. The tender is divided into two lots: one for rapid transport (maximum 300 kg) primarily via air, and another for slower transport with no weight limit, potentially using air cargo, trucks, boats, or trains. The contract duration is 48 months, and the award will be based on the lowest price. The submission deadline is December 2, 2025. Interested parties must submit their tenders electronically and should consult the provided documentation and FAQs for detailed requirements and technical specifications. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants are transport service providers, logistics companies, or other businesses capable of providing the required transport services. The requirement for a PIC (Personal Identification Code) suggests that registered organizations are the intended applicants.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, and the award method is based on the lowest price, indicating a procurement process.

Consortium Requirement: The tender details mention that a PIC is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU tender for the transport of the EU's diplomatic bag, it is highly likely that the eligible applicants must be based in the EU or have a significant presence and operational capacity within the EU to fulfill the transport requirements.

Target Sector: The target sector is transport services, specifically related to the transport of diplomatic pouches. The CPV code 60000000 confirms this.

Mentioned Countries: No specific countries are mentioned, but the tender relates to the transport of the EU's diplomatic bag, implying that the services will likely involve transportation to and from various locations within the EU and potentially to EU delegations worldwide. The relevant region is the EU.

Project Stage: The project stage is operational. The tender is for the continuity of transport services, indicating that these are ongoing services rather than a research, development, or demonstration project.

Funding Amount: The estimated total value is not provided in the scraped content.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing transport services. This is a service contract, so the support is monetary compensation for services rendered.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there are multiple stages, including submission of the tender, evaluation of the technical and financial offers, and contract award.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: Co-funding is not mentioned, and it is unlikely to be required in a procurement contract of this nature.

Summary:

This is an open call for tenders issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB), for the continuation of transport services for the EU's diplomatic bag. The procedure identifier is EC-OIB/2025/OP/0060. The tender is divided into two lots: Lot 1 concerns rapid transport services of the diplomatic bag with a maximum weight of 300 kg, primarily via air transport. Lot 2 concerns slower transport services without weight limits, mainly via air cargo but also potentially via truck, boat, train, or other means. The contract duration is a maximum of 48 months. The award method is based on the lowest price. Submissions must be electronic, and the deadline for receipt of tenders is December 2, 2025, at 15:00 Brussels time. The public opening of the tenders will be on December 4, 2025, at 10:30 Brussels time. The contracting authority will not answer questions submitted after November 24, 2025, at 07:00 Brussels time. Tenderers must have a Participant Identification Code (PIC). The tender documents, including the invitation letter, technical specifications, administrative requirements, and financial offer forms, are available for download. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (maximum 50 MB per file, up to 200 files per submission). The system supports all 24 official EU languages and uses encryption to ensure the confidentiality of the information.