Services de formation professionnelle dans le domaine de la sécurité et de la sûreté pour les sites du Parlement européen à Bruxelles et Strasbourg

This opportunity involves a call for tenders issued by the European Parliament for professional training services in safety and security for its sites in Brussels and Strasbourg. The procurement is structured into four distinct lots. Lot 1 pertains to first aid and fire safety training in Belgium, Lot 2 focuses on security control training in Belgium, Lot 3 involves evacuation volunteer training in Belgium, and Lot 4 is for evacuation volunteer training in France. The main contracting authority responsible for this tender is the Directorate-General for Security and Protection of the European Parliament. The total contract duration can extend up to 72 months, initially set for 12 months with the possibility of up to five renewals. The tendering process is categorized as an open procedure, with electronic submissions required. The firm deadline for the receipt of tenders is September 30, 2025, at 17:00 (Brussels time), followed by a public opening scheduled for October 1, 2025, at 10:00. The award is based solely on the lowest price, emphasizing cost-effectiveness in the selected training services provided. Eligible applicants for this tender include organizations and service providers capable of delivering the required training in Belgium and France. This includes large enterprises, training institutions, and possibly smaller entities though a specific indicator suggests that smaller and medium-sized enterprises may not be favored. Participants can either apply individually or form consortia. The geographical focus is on Belgium for Lots 1 to 3, while Lot 4 is centered in France. Applicants are expected to be positioned or partnered locally, considering the specific execution sites within these countries. The services requested are based on established programs, indicating the need for applicants to have existing capabilities in developing and delivering effective training rather than engaging in research or developing new methodologies. While the exact funding values for this tender are not specified, given the scale and nature of the services, expectations are that the contract's total value will be considerable. The submissions must comply with an electronic format, following specific requirements for document size and naming conventions. A Personal Identification Code (PIC) is required for tender submissions. In conclusion, this tender represents a significant opportunity for training service providers with expertise in safety and security sectors to serve one of the major European institutions by delivering essential training services over a multi-year contract period.

This is a call for tenders, reference number EP-SAFE/2025/OP/0003, for professional training services in the field of safety and security for the European Parliament sites in Brussels and Strasbourg. The procedure is an open procedure, and submissions must be electronic. The TED reference is 148/2025 511987-2025. The TED publication date is 05/08/2025. The lead contracting authority is the European Parliament, SAFE - Directorate-General for Security and Protection. The main classification (CPV) code is 80330000, which refers to safety education services.

The tender is divided into four lots:

Lot 1:SECO Formations de secourisme et d’incendie en Belgique (First aid and fire safety training in Belgium). The location of execution is Belgium.

Lot 2:COSEC Formations de contrôle de sécurité en Belgique (Security control training in Belgium). The location of execution is Belgium.

Lot 3:VOLON.BE Formations de volontaires d’évacuation en Belgique (Evacuation volunteer training in Belgium). The location of execution is Belgium.

Lot 4:VOLON.FR Formations de volontaires d’évacuation en France (Evacuation volunteer training in France). The location of execution is France.

The nature of the contract for all lots is services. The maximum contract duration for all lots is 72 months. The award method for all lots is the lowest price. The contracting authority will not reply to questions submitted after 22/09/2025 06:00 Europe/Brussels. The deadline for receipt of tenders is 30/09/2025 17:00 Europe/Brussels. The date and time of public opening is 01/10/2025 10:00 Europe/Brussels. The framework agreement is a framework agreement without reopening of competition.

The following documents are available for download:

FRInvitation Invitation letter Published on 05/08/2025 All lots Version 1 Translations EN

FRCahier des charges Tender specifications - adm. part Published on 05/08/2025 All lots Version 1 Translations EN

FRModèle de contrat et annexes Draft contract Published on 05/08/2025 All lots Version 1 Translations EN

FRAnnexe I Spécifications techniques Technical specifications Published on 05/08/2025 All lots Version 1 Translations EN

FRAnnexe II Bordereau de prix Financial offer form Published on 05/08/2025 All lots Version 1 Translations EN

FRAnnexe III Déclaration sur l’honneur relative aux critères d’exclusion et de sélection Declaration on honour (tender) Published on 05/08/2025 All lots Version 1 Translations EN

FRAnnexe IV Signalétique financier - fournisseur Other invitation to tender document Published on 05/08/2025 All lots Version 1 Translations EN

FRAnnexe IVa Guide - Signalétique financier Other invitation to tender document Published on 05/08/2025 All lots Version 1 Translations EN

FRAnnexe V Fiche de renseignements - groupements d’opérateurs économiques Other invitation to tender document Published on 05/08/2025 All lots Version 1 Translations EN

FRAnnexe VI Déclaration concernant les sous-traitants Other invitation to tender document Published on 05/08/2025 All lots Version 1 Translations EN

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

FAQ regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 21:36

How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 17:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 17:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 17:07

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 20:56

Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 23/02/2024 00:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 22/02/2024 00:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 23:05

In summary, this EU tender opportunity seeks providers of professional training services in safety and security for the European Parliament's facilities in Brussels and Strasbourg. The tender is divided into four specific lots covering first aid and fire safety, security control, and evacuation volunteer training, with the training locations being in Belgium and France. The European Parliament is looking for qualified organizations to deliver these training services under a framework agreement for a duration of up to 72 months. The tender process is an open procedure, meaning any interested and qualified organization can submit a bid electronically. The contract will be awarded based on the lowest price offered. Interested parties must register for a PIC (Participant Identification Code) and adhere to the electronic submission guidelines, including file size and naming conventions. The deadline for submitting tenders is September 30, 2025.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies, organizations, or consortia that can provide professional training services in security and safety. This could include SMEs, large enterprises, training centers, or other entities with relevant expertise. The tender documents, specifically the "Declaration on honour (tender)" and "Fiche de renseignements - groupements d’opérateurs économiques," suggest that both single applicants and consortia of economic operators are eligible. Subcontractors are also mentioned, indicating that applicants can involve other entities in fulfilling the tender requirements.

Funding Type:The funding type is procurement, specifically a service contract. The European Parliament is procuring professional training services in the field of security and safety. The "Bordereau de prix" (Financial offer form) indicates that tenderers must submit a financial offer for the services they propose to provide.

Consortium Requirement:The opportunity allows for both single applicants and consortia. The document "Fiche de renseignements - groupements d’opérateurs économiques" suggests that consortia are permitted.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is focused on Belgium and France, as the training services are for the European Parliament's sites in Brussels and Strasbourg. Specifically, Lots 1, 2, and 3 are for services in Belgium, while Lot 4 is for services in France. Therefore, applicants must be able to provide services in these locations.

Target Sector:The target sector is security and safety training. The tender is specifically for professional training services in the field of security and safety for the European Parliament's sites. This includes first aid and fire safety training, security control training, and evacuation volunteer training.

Mentioned Countries:Belgium, France

Project Stage:The project stage is for established training programs. The tender seeks providers of professional training services, implying that the applicants should have existing training programs or the capacity to develop and deliver them. The services are for implementation and delivery of training, not for research or development of new training methodologies.

Funding Amount:The estimated total value is not explicitly stated in the provided text.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:Beneficiaries will receive money in exchange for services. This is a service contract where the selected tenderers will be paid for providing the specified training services.

Application Stages:The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation of the tender, and contract award. The documents provided suggest at least these stages: submission of required documents (invitation letter, tender specifications, draft contract, technical specifications, financial offer form, declaration on honour, financial identification form, information sheet for groups of economic operators, declaration concerning subcontractors), evaluation based on exclusion and selection criteria, and potentially a negotiation phase.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:Co-funding is not mentioned, so it is likely not required. The tender is for the European Parliament to procure services, and there is no indication that the selected providers need to contribute their own funds.

Summary:

This is a call for tenders issued by the European Parliament for professional training services in the field of security and safety for its sites in Brussels and Strasbourg. The tender is divided into four lots: first aid and fire safety training in Belgium, security control training in Belgium, evacuation volunteer training in Belgium, and evacuation volunteer training in France. The procedure is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is September 30, 2025. The contracting authority is the European Parliament, Directorate-General for Security and Protection (SAFE). The contract duration is 72 months. The award method is based on the lowest price. Eligible applicants are organizations capable of providing these training services in Belgium and France, either as single entities or as part of a consortium. The selected providers will be responsible for delivering the training programs as specified in the technical specifications. The tender documents include an invitation letter, tender specifications, a draft contract, technical specifications, a financial offer form, and other supporting documents.