Selection of Medical Services for the European Food Safety Authority

Open call for tenders EFSA/2026/OP/0018 to establish framework contracts for medical services in two lots (Medical Centre and Medical Services) with an estimated total value of €1,725,000 and a planned duration of up to 48 months. The procurement is managed by the European Food Safety Authority (EFSA) and documents and submission are via the EU Funding & Tenders Portal. Tenders will be evaluated on the most economically advantageous tender using a 50% quality and 50% price weighting. Submission deadline is 28 August 2026 at 14:30:59 CEST and bidders must follow the tender specifications, draft contracts and financial offer templates available on the portal.

Tender type and contracting authority

Call identifier EFSA/2026/OP/0018

Open competitive procurement for framework contracts to provide medical services to EFSA. Submission is electronic via the EU Funding & Tenders Portal. ¹

Key deadlines:Tender published 2026-06-25. Submission deadline (closing date) 2026-08-28 14:30:59 (Europe/Rome). Additional open tender event on 2026-08-31. (An earlier internal date 2026-01-01 appears in metadata but the official closing date is 2026-08-28.)

1. 1What it funds: provision of medical centre services (pre-employment and annual health checks) and wider medical services for EFSA staff under framework contracts.
2. 2Who can apply: legal entities capable of delivering occupational/medical services (medical centres, occupational health providers) meeting the procurement selection criteria; SMEs not marked as specifically targeted (smeSuitableIndicator false).
3. 3Contract form and duration: framework contracts concluded for an initial 12 months, renewable up to 3 times; planned performance period shown as 48 months.
4. 4Awarding: quality and price weighted equally (50/50); consult procurement documents for detailed criteria and submission instructions.

Procurement documents available (invitation, tender specifications, draft contracts, financial offer forms). See the official tender page for documents and how to submit ¹.

Footnotes

1. 1Tender details and documents: ec.europa.eu

Opportunity summary

Key facts

Call identifier EFSA/2026/OP/0018. Type:Open procurement (tender) for provision of medical services to the European Food Safety Authority (EFSA). Publication date: 25 June 2026. Submission method: electronic submission via the EU Funding & Tenders Portal (eSubmission). Main CPV: 85100000 (medical services). Estimated total procedure value: €1,725,000. Two lots are published. Tender submission deadline: 28 August 2026, 14:30:59 CEST. An open tender event is scheduled for 31 August 2026 at 14:30 CEST. Tender validity period: 9 months.

Procurement authority:European Food Safety Authority (EFSA), Parma, Italy. Official portal record: ec.europa.eu ¹.

Lots and contract details

This procurement is divided into two separate lots. Each lot is a framework contract for services with an initial duration and renewal possibilities as described in the tender documents. Planned performance period shown within the portal is 48 months for each lot; the draft framework contract indicates the framework is concluded for an initial 12 months and may be renewed up to three times.

Eligibility and applicant types

This is an open tender aimed at economic operators able to provide the required medical services. The procurement documents define selection and exclusion criteria and related evidential requirements. The public record indicates SME suitability flag is false for both lots, which means the procurement is not restricted to SMEs and may be targeting organisations with sufficient capacity.

1. 1Eligible applicant types (indicative, per procurement nature): private companies, clinics, occupational health service providers, medical centres, health-care consortia, non-profit health providers if legally constituted as economic operators, and other legal entities able to deliver service contracts.
2. 2Consortiums and joint bids: the tender documentation uses standard selection-criteria mechanisms and does not prohibit consortia. Bidders should consult the tender specifications for exact rules on joint tenders, lead partner and subcontracting arrangements.
3. 3Individuals: not applicable unless participating as part of a legal entity or proposed as key personnel within a bidding entity.

Funding type and contractual model

This opportunity is a public procurement resulting in service contracts (framework agreement / service contract). The primary financial mechanism is procurement: EFSA will award contracts (no grant, loan or equity). Payment terms and ordering procedures follow the draft framework contract included in the procurement documents.

Geographic and beneficiary scope

The procurement is an EU-funded contract managed by EFSA (headquartered in Italy). The call is published on the EU Funding & Tenders Portal; typical procurement eligibility follows EU procurement rules and allows economic operators established in EU Member States and, where the procurement rules permit, operators from EEA or other countries specified in the tender documents. Bidders must consult the invitation to tender and tender specifications for any precise nationality or establishment requirements.

Award criteria and evaluation

Award criteria are split between quality and price with equal weighting:quality 50% and price 50%. The procurement documentation states: Please consult the procurement documents for full details of the award criteria and sub-criteria. Tenderers should prepare both the technical/quality proposal and the financial offer accordingly.

Important dates and procedure timeline

1. 1Publication on portal: 25 June 2026.
2. 2Deadline to request additional information (end of information request period): 20 August 2026 (check procurement documents for exact cut-off time).
3. 3Tender submission deadline: 28 August 2026, 14:30:59 CEST (eSubmission).
4. 4Open tender event (e.g., opening session): 31 August 2026, 14:30 CEST.
5. 5Consider-changed-until date for published documents: 9 July 2026 (documents show changedNotificationText New and a considerChangedUntilDate).

Planned contract duration and extensions

Framework contract initial period as per draft contract:12 months, renewable up to 3 times as described in the draft framework contract. The procurement portal lists a planned period of 48 months for each lot, aligning with initial plus renewals.

Financials and budget

Estimated overall contract amount for the procedure:€1,725,000. Lot 1 estimated amount: €700,000. Lot 2 estimated amount: €1,025,000. Tenderers must complete the financial offer forms provided in the procurement documents (Excel templates included).

Submission method and required formats:Mandatory electronic submission via the Funding & Tenders Portal (eSubmission). The portal's eForms and the provided Excel financial offer templates must be used. Draft service contracts for each lot and the tender specifications are available for download from the portal.

Documents available to bidders

1. 1OC Invitation to tender Medical services signed (Invitation letter).
2. 2Tender specifications Medical services (tender specifications document).
3. 3Draft framework service contract LOT 1.
4. 4Draft framework service contract LOT 2.
5. 5Financial offer form Lot 1 - Medical Centre (Excel template).
6. 6Financial offer form Lot 2 - Medical Services (Excel template).
7. 7EFSA Public Holidays 2027 (information).

Tender validity, ordering and post-award

Tenders must remain valid for 9 months from the tender submission deadline. Post-award processes will use electronic order and payment procedures as indicated in the tendering terms. Detailed contractual and invoicing conditions are in the draft framework contracts.

Evaluation stages and expected process

The procurement appears as a single-stage open procedure:bidders submit full proposals by the deadline, followed by evaluation against selection and award criteria. There is an open tender event (tender opening) and an evaluation phase. No multi-stage call for proposals is indicated in the portal entries, but bidders must consult the tender specifications for precise sequence and timeline for clarifications, best and final offers, or negotiations if applicable.

Co-funding and pricing requirements

This is a service contract:no co-funding from bidders is required. Bidders must propose prices in the financial offer templates; award will be based on price and quality weighting. Payments will be made according to the contractual payment schedule in the awarded service contract.

Templates and application structure

The procurement package includes specific templates and documents that structure the application. Bidders must follow the templates exactly when completing the submission. Key templates and their expected contents are:

1. 1Financial offer form (Excel) for the relevant lot: contains price breakdown lines, cost categories, totals and possible unit prices. Use the provided Excel and do not alter required cells/formulas.
2. 2Tender specifications: contains technical requirements, minimum qualifications, required resources, key personnel profiles, service-level requirements, performance indicators and reporting obligations. Provide a technical/quality offer addressing each requirement and the evaluation sub-criteria.
3. 3Draft framework service contract: contains contractual clauses, duration and renewal terms, intellectual property, confidentiality, liability, invoicing and payment conditions, termination clauses and ordering procedures. Review and note any mandatory contract terms and special conditions.
4. 4Invitation letter and procurement notice: sets administrative details, submission process, deadlines and contact points.
5. 5Administrative forms and selection evidence: complete any required declaration of honour, proof of legal status, financial capacity, professional and technical ability evidence (e.g., CVs, references, certificates) as described in the tender specifications.

Criteria, requirements and technical expectations

The tender specifications contain the comprehensive technical and contractual requirements. From the portal metadata and lot descriptions, bidders should expect requirements covering occupational health services such as pre-employment medical examinations, periodic/annual medical check-ups, medical consultations, health surveillance, recordkeeping, qualified medical personnel, premises and equipment standards, emergency procedures, confidentiality and data protection, and adherence to EFSA scheduling and ordering systems. Exact minimum qualifications, staffing levels and service levels are specified in the tender specifications and must be addressed in the technical offer.

Appeals and remedies

Appeal receiver party ID is referenced in the procurement metadata. Detailed remedies and deadlines for review or appeal follow EU procurement rules and are described in the procurement documents. Bidders should consult the tender specifications and the procurement notice for precise appeal procedures and timelines.

Success rates and competition

No historical success rate or number of expected awards is published in the portal record. The procurement is competitive and open; award will be to the most economically advantageous tender per the stated award criteria. Bidders cannot rely on any guaranteed success rate.

Cooperation, subcontracting and consortium rules

The procurement documents refer to standard selection criteria and the possibility to use subcontractors or join in consortia in line with EU procurement practice. Lead bidders should ensure that the use of subcontractors, responsibilities, and required documentation are clearly detailed in the tender submission and comply with the tender specifications.

How to apply — practical checklist

1. 1Register or log in to the EU Funding & Tenders Portal and access the tender record EFSA/2026/OP/0018.
2. 2Download all procurement documents: invitation to tender, tender specifications, draft contracts, and the financial offer Excel template for the selected lot(s).
3. 3Prepare the technical/quality proposal addressing each requirement and each awarding sub-criterion. Provide evidence of professional and technical capacity, CVs of key staff, references and any requested certificates.
4. 4Complete the financial offer template exactly as instructed. Include all required price lines and totals.
5. 5Prepare administrative documents: legal status proof, declarations of honour, selection evidence, and any requested supporting documents for consortium members or subcontractors.
6. 6Submit the complete bid electronically through eSubmission before the deadline: 28 August 2026, 14:30:59 CEST.
7. 7Monitor the portal for any clarifications and for the outcome following the tender opening event and evaluation.

Mentioned countries and geographic references

The contracting authority is EFSA (European Food Safety Authority) based in Parma, Italy. The procurement is published on the EU Funding & Tenders Portal and is framed as EU-funded. The portal metadata does not list additional specific countries; bidders from EU Member States and eligible countries under the procurement rules should consult the tender specifications for explicit geographic eligibility.

Project maturity and expected bidder profile

Expected maturity:operational/service delivery. This tender is for organisations with existing operational capacity to deliver occupational and medical services (established medical centres, occupational health providers or equivalent). The buyer expects bidders to present demonstrated service delivery experience, qualified personnel and the infrastructure to deliver medical examinations and ongoing occupational health services.

Summary and final explanatory note

This procurement seeks to select one or more service providers to deliver medical services to the European Food Safety Authority under two separate lots: Lot 1 for a Medical Centre providing pre-employment and annual medical examinations, and Lot 2 for broader Medical Services. The expected total budget across both lots is €1,725,000 and each lot is tendered as a framework contract with initial duration and renewal options. Award is based on a 50/50 weighting between quality and price. Bids must be submitted electronically via the Funding & Tenders Portal by 28 August 2026, 14:30:59 CEST. All technical, administrative and financial requirements are set out in the downloadable tender specifications, draft contracts and financial offer templates available on the portal; bidders must follow those documents precisely and provide evidence of legal status, technical capacity and the ability to deliver the services as specified. For full details, templates and official documents, consult the tender record on the Funding & Tenders Portal EFSA Tender Record ¹.

Footnotes

1. 1Official procurement record and downloadable documents are available on the EU Funding & Tenders Portal: ec.europa.eu

Opportunity Overview

This is an open call for tenders (EFSA/2026/OP/0018) to establish a new framework contract for medical services, split into two lots: a Medical Centre for pre-employment and annual visits (Lot 1) and general Medical Services for EFSA staff (Lot 2) ¹. The estimated overall contract amount is €1,725,000 for a maximum duration of 48 months (4 years), renewable up to three times ².

Key Contract Details

Deadline:The final submission deadline is 28 August 2026 at 14:30:59 CEST. An additional information request period ends on 20 August 2026 ³.

Award Criteria:Tenders will be evaluated based on 50% quality and 50% price, with specific details available in the procurement documents ⁴.

Who Should Apply

Any economic operator with access to the EU market can apply, including medical centres, clinics, and healthcare service providers. The tender is not restricted to specific nationalities or SMEs, though SMEs are not explicitly prioritized in this specific call ⁵.

1. 1Medical centres capable of conducting pre-employment and annual health checks
2. 2Healthcare providers offering general medical services to EU agency staff
3. 3Organizations compliant with EU Staff Regulations (SR) and Conditions of Employment of Other Servants (CEOS)

How to Apply

Applications must be submitted electronically via the EU Funding & Tenders Portal. Tenderers must read the EFSA Guidance for Tenderers, complete the required forms (including the Financial offer forms for each lot), and submit their proposal before the deadline ⁶.

1. 1Download tender specifications and draft contracts from the portal
2. 2Complete the Financial offer form for Lot 1 (Medical Centre) and Lot 2 (Medical Services)
3. 3Submit the full proposal via e-submission before 28 August 2026
4. 4Contact EFSA Procurement at EFSAProcurement@efsa.europa.eu for queries

Footnotes

1. 1Official Call Details: EFSA Tender Details
2. 2Contract Duration and Value: EFSA Procurement Page
3. 3Deadline and Submission Timeline: Development Aid Tender View
4. 4Award Criteria Weighting: EU Funding Portal Lot Details
5. 5Eligibility and Market Access: EFSA Procurement Overview
6. 6Application Instructions and Forms: EFSA Guidance for Tenderers