Provision of Interim Workers to EUSPA (EUSPA/OP/18/26)

This procurement seeks to conclude up to two framework contracts in cascade for the provision of interim workers to perform clerical, secretarial and office management tasks at EUSPA headquarters in Prague under Czech law. The estimated overall contract value is €2,700,000 and the framework duration is 48 months (initial 12 months, renewable up to three times). Eligible tenderers include staffing agencies and HR service providers, including SMEs, that meet the published selection and financial criteria, and awards will be based on quality (60%) and price (40%). Tenders must be submitted electronically via the EU Funding & Tenders Portal by 1 September 2026 at 17:00:59 Europe/Prague time.

Tender snapshot

Essential facts

Procurement to award up to two framework contracts (cascade) for supplying interim workers to perform clerical, secretarial, office management and equivalent tasks at EUSPA Headquarters in Prague under Czech law. The framework covers short-term placement of personnel under supervision of EUSPA staff.

Who can apply:Service providers (staffing/interim work agencies) able to supply interim/temporary workers in the Czech Republic and meeting the tender selection and qualification criteria as set in the procurement documents.

1. 1Procedure type: Open tender for framework contracts (cascade)
2. 2Maximum contractors: 2 (per framework)
3. 3Location of performance: EUSPA HQ, Prague
4. 4Contract duration: Framework planned 48 months; initial 12 months renewable up to 3 times

Applications must be submitted electronically via the EU Funding & Tenders Portal. Tender documentation, draft framework contract and annexes (financial templates, selection criteria, timesheet, declarations, AI/HR rules etc.) are published with the notice Tender details and documents ¹.

Footnotes

1. 1Full procurement dossier and submission are available on the EU Funding & Tenders Portal tender page: ec.europa.eu

Basic Opportunity Details

Title:Provision of Interim Workers to EUSPA (EUSPA/OP/18/26). Contracting authority: European Union Agency for the Space Programme (EUSPA). Procedure type: Open call for tenders to conclude multiple Framework Contracts in cascade (maximum two contractors per cascade). Main CPV: 79620000. Estimated total procedure value: €2,700,000. Planned contract period: initial 12 months, renewable up to 3 times; total planned duration 48 months. Location of performance: EUSPA Headquarters, Prague, Czech Republic. Submission method: electronic submission via the EU Funding & Tenders Portal. Deadline for submission: 1 September 2026 at 17:00:59 Europe/Prague time. Open tender event (likely opening): 2 September 2026 at 10:00:00 Europe/Prague time. Additional information request deadline: 24 August 2026. Invitation to tender and full procurement documents published on 7 July 2026.

Objective and Scope

Objective:To conclude multiple framework contracts in cascade (maximum two contractors) for the provision of interim workers to EUSPA as a user. Subject matter: Provision of interim workers to carry out various clerical, secretarial tasks, office management and other equivalent tasks. Work to be performed under supervision of EUSPA staff at EUSPA HQ in Prague and governed by Czech law. Framework contracts will include draft FWC, timesheet annex and other contractual annexes as published in the procurement documents.

Eligible Applicant Types

The procurement documents specify participating conditions and selection criteria. Based on standard public procurement practice for this EUSPA tender and the published annexes (Identification Sheet, Declaration of Honour, Letters of Intent, Financial Statements templates and criteria for assessment of participating conditions), eligible applicants typically include legal entities able to enter into contracts under Czech and EU law such as staffing agencies, temporary work agencies, human resources service providers, companies (including SMEs and large enterprises), consortia or joint bids, and public or private organisations that supply interim workers. Individual natural persons are not the expected contracting party because the contract is with suppliers/agencies providing workers. Nonprofit organisations, research institutes or universities could participate only if they operate as legal entities providing the required services. The documents include templates for joint bidding power of attorney and subcontractor letters of intent, indicating that both single legal entities and joint bids (consortium or joint venture) are allowed.

Eligible Applicant Types - Short List:Staffing agencies, temporary work agencies, HR service providers, private companies (SME and large enterprises), consortia/joint bids, other legal entities able to provide interim workers; individuals not expected as direct tenderers.

Funding Type

This opportunity is a public procurement contract with financial compensation under framework contracts. Primary financial mechanism: procurement (service contract) awarding payment for the supply of interim workers according to rates and timesheets. It is not a grant, loan or equity instrument.

Consortium Requirement

The tender accepts both single tenderers and joint bids. The procurement documents include Annex I.C Joint Bidding Power of Attorney and templates for subcontractor and non-subcontractor letters of intent, indicating that consortia or joint ventures are allowed but not mandatory. Therefore, consortium is optional; single tenderer or consortium permitted. The lot structure indicates a single lot (LOT-0001).

Beneficiary Scope (Geographic Eligibility)

Geographic eligibility follows EUSPA procurement rules and EU public procurement principles. The contract will be performed in the Czech Republic at EUSPA HQ. Tender documentation is published on the EU Funding & Tenders Portal; eligible tenderers are legal entities allowed to enter into contracts with EU bodies. No exhaustive country list is provided in the scraped text, but the contracting authority is an EU agency and the procedure is EU-level; therefore eligible applicants include entities established in EU Member States and likely other countries indicated in the procurement rules. Bidders should consult the tender specifications and criteria for participating conditions (Annex I.H parts 1-3) for exact nationality and establishment requirements.

Target Sector

Sector:Temporary staffing and human resources services for clerical, secretarial and office management support. CPV 79620000 corresponds to services related to temporary employment services and provision of staff.

Mentioned Countries

Explicitly mentioned country:Czech Republic (Prague) as the place of performance. Contracting authority: European Union Agency for the Space Programme (an EU agency). Region referenced: European Union (EU).

Project Stage

Stage:Operational procurement / service delivery. This is not research or development; it is procurement to supply staff for operational support tasks (deployment and ongoing provision of interim workers). Expected maturity: implementation / service delivery.

Funding Amount

Estimated total procedure value:€2,700,000 (estimated overall contract amount). The framework contract will be used as required; specific call-offs will be priced via the financial offer templates (Annex I.F.1 and Annex I.F.2 Establishment of rate for interim worker).

Application Type and Submission

Application type:Open tender via eSubmission on the EU Funding & Tenders Portal. Submission method code: ESUBMISSION required. Tenderers must submit electronically before the deadline; supporting annexes and signed documents should follow the templates provided in the tender documentation. The portal link and documents are provided on the tender details page. The open tender event (likely bid opening) is scheduled for 2 September 2026.

Nature of Support

Beneficiaries (contractors awarded a framework contract) will receive monetary payments for services rendered under the framework contract and call-offs. The opportunity provides payment for services (money). Non-financial support is not part of the award.

Application Stages

The tendering process involves multiple stages typical for EU procurement:1) Submission of tender (selection and exclusion documents, financial offer and technical offer); 2) Evaluation of selection/eligibility (participating conditions) and quantitative/qualitative assessment against published criteria (Annex I.H parts 1-3); 3) Award decision based on awarding criteria (quality 60 and price 40 as indicated); 4) Signature of framework contract and mobilisation. Therefore applicants should expect at least 3 to 4 stages from submission to contract signature.

Success Rates

Success rates are not published in the tender documentation. The framework calls for a maximum of two contractors (per cascade), so up to two tenderers may be successful. The probability of success depends on the number and quality of bids; no historical success rate is provided.

Co-funding Requirement

No co-funding by the tenderer is required. This is a paid service contract where EUSPA will compensate the contractor according to agreed rates. Tenderers must bear the costs of preparing the tender; no matching funds or co-financing obligations are indicated.

Application Templates and Required Documents

The procurement publishes a comprehensive set of annexes and templates that tenderers must complete and upload. Key templates and documents published include: Invitation to Tender; Annex I - Tender Specifications; Annex II - Draft Framework Contract (FWC) and contractual annexes such as Timesheet (Annex II.IV) and Declaration of absence of Conflict of Interest (Annex II.V); Annex I.F.1 Financial Offer Template (Excel); Annex I.F.2 Establishment of rate for interim worker (Excel); Annex I.A Identification Sheet of the Tenderer; Annex I.B Declaration of Honour; Annex I.C Joint Bidding Power of Attorney; Annex I.D.1 Subcontractor Letter of Intent; Annex I.D.2 Non-Subcontractor Letter of Intent; Annex I.E Financial Statements Selection Stage; Annex I.H Criteria for assessment of participating conditions Parts 1-3; Annex I.S various supporting policies and rules (AI tools usage, mission rules, administrative decisions on working time, social measures, transport contribution, leave rules); Annex I.R AI System Risk Classification Form. Tenderers must follow these templates exactly and consult the tender specifications and draft contract for contractual terms and conditions.

1. 1Complete and upload Annex I.A Identification Sheet of the Tenderer
2. 2Provide Annex I.B Declaration of Honour (signed)
3. 3If bidding as joint venture/consortium submit Annex I.C Joint Bidding Power of Attorney
4. 4If subcontracting, include Annex I.D.1 Subcontractor Letter of Intent or Annex I.D.2 Non-Subcontractor Letter of Intent as applicable
5. 5Fill in financial offers using Annex I.F.1 Financial Offer Template and Annex I.F.2 Establishment of rate for interim worker
6. 6Provide financial statements and evidence per Annex I.E for the selection stage
7. 7Comply with assessment criteria listed in Annex I.H parts 1-3 and include requested supporting documentation
8. 8Review and accept draft Framework Contract (Annex II) and complete required contractual annexes including timesheet Annex II.IV and conflict of interest declaration Annex II.V
9. 9Complete Annex I.R AI System Risk Classification Form and follow Annex I.S guidance documents where applicable

Awarding Criteria and Evaluation

Awarding criteria are organised with quality and price subcriteria. Published weighting indicates quality: 60 and price: 40. Tenderers must consult the tender specifications and Annex I.H Criteria for assessment of participating conditions for the detailed scoring methodology, thresholds, minimum requirements and documentary evidence to be provided. The tender documents instruct to 'Please consult the procurement documents' for detailed descriptions of subcriteria.

Contractual and Administrative Requirements

The draft framework contract (EUSPA-OP-18-26 Annex II - Draft FWC) and related annexes set out contractual terms, including work under Czech law, timesheet and invoicing procedures, working time and hybrid working rules, social measures, transport contribution decisions, and rules on the use of public online AI tools. Contractors must comply with EUSPA policies (Administrative Board decisions, Executive Director decisions) as provided in Annex I.S documents. The framework contract is concluded for an initial period of 12 months, renewable up to three times as set out in the draft contract.

Key Dates and Deadlines

Publication date of tender documents:7 July 2026. Deadline for questions / additional information: 24 August 2026. Tender submission deadline: 1 September 2026, 17:00:59 Europe/Prague. Open tender event (bid opening): 2 September 2026 at 10:00 Europe/Prague. Consideration of document changes until: 21 July 2026 for several annexes as indicated. Tender documents and annexes remain available on the EU Funding & Tenders Portal.

Contact and Where to Apply

All submissions and communications must be made via the EU Funding & Tenders Portal eSubmission system. Tender documentation and links are available on the tender details page on the portal. Official tender reference and call identifier: EUSPA/PRG/2026/OP/0012. For the official tender page consult the portal listing and the invitation to tender Tender details on EU Funding & Tenders Portal ¹.

Practical Recommendations for Applicants

Read the Tender Specifications and Draft Framework Contract in full. Use the published templates exactly (financial Excel templates, identification sheet, declaration of honour). Ensure financial statements and selection evidence meet the thresholds set out in Annex I.E. Prepare any joint bid documentation (power of attorney) or subcontractor letters of intent well before the deadline. Price competitively but ensure compliance with quality criteria (quality has 60 weighting). Confirm ability to provide staff under Czech labour rules and provide evidence of staffing capacity, recruitment and HR processes. Ensure timely electronic submission and retain proof of submission.

Summary and Explanation

This procurement is an EU agency tender by EUSPA to contract providers of interim workers for clerical, secretarial and office support at the EUSPA headquarters in Prague. The agency intends to award up to two framework contracts in cascade to ensure availability of temporary staff for various administrative roles, under Czech law. The estimated overall value is €2,700,000 over the framework duration. Interested staffing firms, HR service providers, or consortia should prepare technical and financial proposals using the provided templates, comply with the selection criteria and administrative requirements set out in Annex I.H and related documents, and submit electronically via the EU Funding & Tenders Portal by 1 September 2026. The award will be based on quality (60) and price (40). The draft FWC and ancillary documents (timesheet, COI declaration, working time rules and social measures) must be accepted by successful tenderers. This is a paid service contract and not a grant; no co-funding is required from bidders. For full contractual terms and submission instructions consult the official tender page and annexes Tender details on EU Funding & Tenders Portal ¹.

Footnotes

1. 1Official tender documents and annexes are published on the EU Funding & Tenders Portal at the tender details page: ec.europa.eu. Consult the Invitation to Tender and Annexes for full legal and procedural details.

What the Opportunity Is About

This procurement procedure aims to conclude multiple Framework Contracts in cascade with a maximum of two contractors for the provision of interim workers to EUSPA at its headquarters in Prague, Czechia ¹. The interim workers will perform clerical, secretarial, office management, and equivalent tasks under the supervision of EUSPA staff, governed by Czech labor law ².

Who Should Apply

Economic operators specializing in temporary staffing, interim work, or administrative support services are eligible to submit tenders ³. The tender is suitable for small and medium-sized enterprises (SMEs), provided they meet the qualification and financial criteria outlined in the procurement documents ¹.

Key Eligibility and Requirements

1. 1Must be able to supply interim workers under Czech labor law (Labour Code + Employment Act) ⁴
2. 2Must comply with EUSPA's mission rules, conflict of interest policy, and hybrid working arrangements ¹
3. 3Must submit all required forms including Declaration of Honour, Financial Offer Template, and Identification Sheet ¹
4. 4Must demonstrate financial stability via the Financial Statements Selection Stage form ¹
5. 5Maximum of two contractors will be awarded the framework contract ¹

Contract Details and Financial Information

Submission Deadline:Tenders must be submitted by 1 September 2026 at 17:00:59 (Europe/Prague time) via the EU Funding & Tenders Portal ¹.

Contact Information:For tender-related queries, contact tenders@euspa.europa.eu or call +420 234 766 000 ¹.

Important Notes for Applicants

Applicants must consult the draft framework contract (Annex II) and tender specifications (Annex I) included in the procurement documents for full contractual obligations and task descriptions ¹. AI tool usage is regulated per Annex I.S, and conflict of interest declarations are mandatory ¹.

Footnotes

1. 1Official procurement documents and details available at EU Funding & Tenders Portal - EUSPA/OP/18/26.
2. 2Procurement description and legal framework confirmed via cz.openprocurements.com - Provision of Interim Workers to EUSPA.
3. 3SME suitability and eligibility criteria referenced in cz.openprocurements.com - Provision of Interim Workers to EUSPA.
4. 4Czech labor law requirements for temporary staffing detailed at EU Funding & Tenders Portal - Procurement QA.