Provision of standard, customised and bespoke eco-friendly furniture

European Food Safety Authority (EFSA) open public tender EFSA/2025/OP/0030 to establish a multiple framework contract (two contractors in cascade) for the supply, customization, bespoke manufacture and collection/disposal or reuse of eco-friendly furniture. The framework duration is up to 48 months (initial 12 months renewable three times) with an estimated overall contract value of €1,320,000 and main CPV 39000000. Submission is mandatory via the EU Funding & Tenders Portal with a deadline of 7 September 2026 at 14:30:59 CEST and bidders must use the provided Financial Offer and Technical Compliance templates. Awards will be based on a 50% quality and 50% price split, with strict environmental and technical requirements aligned with EU GPP criteria.

Opportunity type and authority

Tender EFSA/2025/OP/0030

Open tender by the European Food Safety Authority (EFSA) to conclude a multiple framework contract (cascade, two contractors) for supply and related services of eco-friendly furniture.

What it funds:Provision of standard furniture and furnishing articles, customisation of standard items, bespoke furniture production, and collection and disposal or reuse of EFSA’s existing furniture ¹.

1. 1Contract type: Framework contract for supplies, duration up to 48 months (initial 12 months, renewable up to 3 times).
2. 2Who may apply: Suppliers/contractors able to deliver, customise and refurbish furniture; procurement expects two contractors in cascade.
3. 3SME suitability: marked as not SME suitable in the tender metadata.
4. 4Submission method: Electronic submission via the EU Funding & Tenders Portal.

Additional procurement documents (tender specifications, draft contract, financial template, technical checklist and annexes) published on the portal; requests for additional information must meet the stated cut-off dates.

Footnotes

1. 1Tender details and documents available on the EU Funding & Tenders Portal EFSA tender page.

Opportunity summary

Procurement by the European Food Safety Authority (EFSA) to establish a multiple framework contract (FWC) for the provision of standard, customised and bespoke eco-friendly furniture and related services. The contract duration is four years with two contractors appointed in a cascade arrangement. The framework covers supply of standard furniture and furnishing articles, customisation of standard furniture or related articles, supply of bespoke furniture and furnishing articles, and collection and disposal or reuse of EFSA’s existing furniture. The estimated overall contract value is €1,320,000. The main CPV code is 39000000 (Furniture).

Deadlines and key dates

Deadline for submission of tenders:7 September 2026 at 14:30:59 (Europe/Rome timezone). Open tender event date: 8 September 2026 at 14:30 (local time). Additional information request period closes on 28 August 2026. Consideration period for document changes: until 9 July 2026 for currently published documents.

Documentation available

Procurement documents published on the EU Funding & Tenders Portal include:Tender specifications (Tender specifications_EFSA-2025-OP-0030_V1.pdf), Draft framework contract (Annex 2 - Draft FWC Service Contract_V1.pdf), Invitation to tender letter, Financial offer template (Annex 1 - Financial Offer Template_V1.xlsx), Technical compliance checklist (ANNEX 4 - Technical Compliance CHECKLIST_V1.docx), Extended warranty template (Annex 8 - Extended Warranty template_V1.doc), HSE and Security Policy (ANNEX 7- HSE and Security Policy_V1.pdf), and an interference risk assessment annex (ANNEX 6 - Valutazione dei rischi da interferenza (VaRiS)_V1.pdf). These documents are current as published on 25 June 2026 ¹.

Call identifier:EFSA/2025/OP/0030

Estimated total procedure value:€1,320,000 (estimated overall contract amount for the planned 48-month period).

Eligibility and applicant requirements

Lead contracting authority:European Food Safety Authority (EFSA). Submission method: eSubmission via the EU Funding & Tenders Portal (Funding and Tenders Portal eForms). The tender documentation includes qualification and selection criteria; bidders must consult the tender specifications and invitation to tender letter for full details of required certificates, proof of economic and financial capacity, professional and technical capacity, and any specific tenderer requirements. The procurement is not marked SME-suitable in the metadata, so bidders should verify any SME-specific conditions in the documents.

Answers to categorisation and extraction questions

Eligible Applicant Types

Eligible applicants are suppliers of furniture and related services capable of fulfilling a public procurement contract for supplies and related services. This will typically include: SMEs, large enterprises, manufacturers of furniture, specialised contract furniture suppliers, interior fit-out companies, bespoke furniture makers, logistics and disposal/reuse service providers, and consortia of such companies. Public bodies are generally not tenderers for supplying goods to EFSA. Nonprofits or research institutions could only participate if they operate commercial supply activities that meet the procurement qualification criteria. The tender documents contain specific selection criteria that define admissible legal statuses and required supporting evidence.

Funding Type

This is a public procurement tender resulting in a service/supply framework contract. The primary financial mechanism is a contract for supplies and services, i.e., a procurement contract. The contracting authority will pay contractors under the framework for delivered goods and services according to the contract terms.

Consortium Requirement

The procedure allows single economic operators or groups of economic operators (consortia) if permitted by the tender specifications. The procurement metadata references 'tenderer qualification request' and specific tenderer requirements; bidders should consult the tender specifications and invitation letter to confirm whether joint tenders or subcontracting arrangements are explicitly permitted or required. The framework envisages two contractors to be awarded and used in cascade, but each tenderer may bid individually or as a consortium per the rules.

Beneficiary Scope (Geographic Eligibility)

This procurement is published on the EU portal and conducted by an EU agency (EFSA) based in Italy. Eligibility follows EU public procurement rules; therefore economic operators established in EU Member States and potentially EEA countries and other countries listed in the tender documents (e.g., contracting rules on cross-border participation) are typically eligible. Bidders must check the tender specifications for exact admissible jurisdictions and any restrictions. The tender metadata indicates the funding program code eu-funds and does not restrict to SMEs.

Target Sector

Primary sector:furniture and furnishing articles (CPV 39000000). Secondary themes: sustainable/eco-friendly products, interior outfitting, customisation and bespoke manufacturing, circular economy activities (collection, reuse, disposal), health and safety compliance for furniture, and logistical services.

Mentioned Countries

Explicitly mentioned:European Union through EFSA (European Food Safety Authority). Lead authority location: EFSA (based in Italy). The portal publication and procurement are EU-level; no other specific countries are explicitly listed in the scraped content. Applicants should assume EU/EEA participation rules unless otherwise stated in the tender documents.

Project Stage

Expected maturity:implementation and delivery. This is an operational supply and service contract requiring manufacturing, customization, on-site delivery, collection and disposal/reuse services and warranty/support. Bidders must demonstrate proven capacity to supply and deliver at scale, quality assurance, and post-delivery support (warranties).

Funding Amount

Estimated overall contract amount:€1,320,000 over the planned 48-month period. The procurement metadata specifies an estimated total procedure value of €1,320,000. Individual lots or annual spend breakdown are not specified in the scraped content; bidders should consult the financial offer template (Annex 1) for how to structure price submissions.

Application Type

Open call (public tender) published on the EU Funding & Tenders Portal. Submission method:mandatory electronic submission (eSubmission) via the Funding and Tenders Portal eForms. The call is not invitation-only; it is a public procurement with published documents and deadlines.

Nature of Support

Monetary compensation under a public procurement contract. Contractors will be paid for supplied goods and services according to contract terms and invoicing conditions. Non-monetary support is not part of the tender; however technical documentation, templates, and operational guidance are provided in procurement annexes.

Application Stages

Single-stage tender submission with post-award contracting and framework activation. The procurement process includes: 1) submission of tender (electronic), 2) tender evaluation against selection and award criteria, 3) award decision and signature of framework contract(s), and 4) subsequent ordering under the framework using cascade arrangements. There is an open tender event scheduled after the submission deadline. The metadata indicates awarding criteria split between quality (50) and price (50).

Success Rates

Not published in the procurement metadata. As a competitive public tender for two framework contractors, success rate depends on number of bidders and evaluation scores; historically, framework contracts with two winners mean approximately two successful tenders will be selected, but exact probability cannot be determined from available data. Bidders should assume competitive selection and prepare responses to both technical and price criteria.

Co-funding Requirement

No co-funding from applicants is required in the form of grant-matching. This is a procurement contract: bidders propose prices for deliverables and will be paid under contract terms. Any requirement for performance guarantees, bank guarantees, or securities will be described in the tender documents and draft contract (Annex 2).

Award criteria and evaluation

Award criteria are split between Quality (weight 50) and Price (weight 50). Detailed subcriteria and scoring methodology are provided in the tender specifications and associated annexes. Bidders must complete the Technical Compliance Checklist (Annex 4) and submit a Financial Offer using Annex 1 template. Documentation also includes an extended warranty template and HSE/security policy requirements.

Lot structure and contract model

The procurement comprises at least one lot (LOT-0001) as described in the lot metadata. The contracting system type includes framework agreement with ordering (fa-wo-rc) and indicates the framework is concluded for an initial 12-month period renewable three times, giving up to 48 months total. Two contractors will be awarded and used in cascade ordering. Ordering will use electronic ordering and payment processes as indicated.

1. 1Primary activities required under the contract: supply of standard furniture, customization of standard items, supply of bespoke furniture, collection and disposal or reuse of EFSA furniture.
2. 2Contract duration: framework initial 12 months, renewable up to three times to reach 48 months total.
3. 3Number of contractors to be awarded: two (in cascade).
4. 4Main CPV: 39000000 (Furniture).
5. 5Estimated overall contract amount: €1,320,000.
6. 6Submission method: mandatory eSubmission via Funding & Tenders Portal eForms.

Application templates and structure

Tender documentation provides templates and forms that bidders must use. Key templates include:

• Annex 1 - Financial Offer Template (Excel): required format for price submission, likely containing unit prices, totals, VAT treatment and currency instructions.
• Annex 2 - Draft FWC Service Contract (PDF): draft terms and conditions of the framework contract including contractual obligations, ordering procedures, warranty, liability, termination and performance guarantees.
• Annex 4 - Technical Compliance CHECKLIST (Word): checklist for demonstrating technical compliance with specifications and mandatory requirements.
• Annex 6 - Valutazione dei rischi da interferenza (VaRiS) (PDF): interference risk assessment document relevant to execution on EFSA premises and coordination with other contractors.
• Annex 7 - HSE and Security Policy (PDF): health, safety, environment and security obligations and rules that contractors must adhere to.
• Annex 8 - Extended Warranty template (Word): template to specify warranty conditions offered by the contractor.
• Invitation to tender letter (PDF): contains administrative instructions, submission modalities, deadlines and contact details.

Bidders must follow the eSubmission process and complete the forms exactly as specified. The Financial Offer template must be used for price evaluation. The Technical Compliance Checklist should map bidder responses to the technical requirements in the tender specifications. The draft contract must be reviewed and any deviations or requests for clarification raised during the additional information period before the deadline.

Procurement advice and next steps for applicants

Recommended actions for prospective bidders:1) Download and read all procurement documents available on the Funding & Tenders Portal as soon as possible; 2) Verify eligibility and prepare supporting evidence for legal, financial and technical selection criteria; 3) Complete the Financial Offer Template and Technical Compliance Checklist; 4) Review the Draft FWC Service Contract and note any required clarifications during the additional information period (ends 28 August 2026); 5) Prepare required HSE, warranty and interference risk documentation as per annexes; and 6) Submit the tender electronically via the Portal before the deadline on 7 September 2026 at 14:30:59 CET.

All bidders must ensure compliance with the eSubmission requirements of the Funding & Tenders Portal and follow format and file type rules specified in the invitation to tender. The award will be based on a 50/50 quality/price split; therefore both technical excellence and competitive pricing are critical.

Summary

This public procurement opportunity (EFSA/2025/OP/0030) issued by the European Food Safety Authority seeks to award two contractors under a four-year framework contract for the supply and related services of eco-friendly furniture. The scope covers supply of standard items, customization work, bespoke manufacturing, and collection and disposal or reuse of existing EFSA furniture. The estimated overall value is €1,320,000. The tender is an open call with mandatory electronic submission through the EU Funding & Tenders Portal, with the submission deadline on 7 September 2026. Awarding is based equally on quality and price. Detailed tender documents and templates are published and must be used by bidders; prospective tenderers should consult those documents, prepare technical and price submissions per the provided templates, and comply with HSE, warranty and contractual clauses in the draft framework contract.

For access to the published procurement documents and submission portal, consult the EU Funding & Tenders Portal opportunity page for EFSA/2025/OP/0030. The official procurement notice reference numbers include 433240-2026 and 120/2026. ¹

Footnotes

1. 1Procurement documents published on 25 June 2026 on the EU Funding & Tenders Portal. Access the tender details and documents at the official notice: ec.europa.eu

Contract Details and Scope

This procurement is a multiple framework contract for four years with two contractors in cascade, managed by the European Food Safety Authority (EFSA) ¹. The contract covers the provision of standard furniture, customization of standard items, bespoke furniture, and the collection/disposal or reuse of EFSA's existing furniture ².

Estimated Contract Value:The estimated overall contract amount is €1,320,000 ³.

Contract Duration:The initial period is 12 months, renewable three times for a total of 48 months ⁴.

Who Should Apply

Economic operators with EU market access, including furniture manufacturers, suppliers, and specialized service providers for customization and disposal, are eligible to bid ⁵. Tenderers may bid as a single entity or in a joint offer with partners ⁶.

1. 1Manufacturers capable of producing eco-friendly furniture with recycled materials
2. 2Suppliers offering customization services for standard furniture
3. 3Service providers for collection, disposal, and reuse of existing furniture
4. 4Companies compliant with strict environmental and safety standards (e.g., Ökotex 100, PEFC certified wood)

Key Eligibility and Technical Requirements

Applicants must meet strict environmental criteria aligned with EU Green Public Procurement (GPP) standards for furniture, including limits on harmful substances and requirements for recycled content ⁷.

Submission and Evaluation Process

The deadline for submission is 7 September 2026 at 14:30:59 CEST via the EU e-submission platform ⁸.

Award Criteria:Contracts are awarded based on 50% quality and 50% price, with quality focusing on sustainability and technical compliance ⁹.

Tenderers must submit a Financial Offer Template (Annex 1) and a Technical Compliance Checklist (Annex 4) as part of their bid ¹⁰.

Important Documents and Resources

All procurement documents, including Tender Specifications, Draft Contract, and Financial Offer Template, are available on the EU Funding & Tenders Portal ¹¹.

Primary Portal Link:Access the tender details at EFSA Furniture Tender ¹².

For general guidance on EFSA procurements, refer to the EFSA Guidance for Tenderers ¹³.

Footnotes

1. 1Call Identifier: EFSA/2025/OP/0030; Contract Type: Multiple Framework Agreement [[EU Funding & Tenders Portal]].
2. 2Tender Specifications_EFSA-2025-OP-0030_V1.pdf, published 25 June 2026 [[EU Funding & Tenders Portal]].
3. 3Estimated Overall Contract Amount: €1,320,000 [[EU Funding & Tenders Portal]].
4. 4Contract Extension: Initial 12 months, renewable 3 times (total 48 months) [[EU Funding & Tenders Portal]].
5. 5EFSA Procurement: Open to all economic operators with EU market access [[EFSA Procurement Page]].
6. 6Tenderers may bid alone or in a joint offer with partners [[EFSA Procurement Page]].
7. 7EU GPP criteria on Furniture (2017) and Technical background report [[Green Forum EC]].
8. 8Deadline: 7 September 2026, 14:30:59 CEST [[EU Funding & Tenders Portal]].
9. 9Awarding Criteria: 50% Quality, 50% Price [[EU Funding & Tenders Portal]].
10. 10Annex 1 - Financial Offer Template and Annex 4 - Technical Compliance CHECKLIST [[EU Funding & Tenders Portal]].
11. 11All documents available on the EU Funding & Tenders Portal [[EU Funding & Tenders Portal]].
12. 12Primary URL: ec.europa.eu [[EU Funding & Tenders Portal]].
13. 13EFSA Guidance for Tenderers: efsa.europa.eu [[EFSA Website]].