RMS/260884 Integrated logistics services

Forthcoming EU public tender RMS/260884 issued by the European Centre for Disease Prevention and Control (ECDC) for a framework agreement ECDC/2026/OP/0001 with an estimated value of €4,000,000 and a planned total duration of up to 48 months. The contract covers reception, logistics assistant, mailroom and archiving services, relocation of furniture and equipment, and disposal of furniture and ICT equipment. Submission is electronic via the EU Funding & Tenders Portal using the published procurement documents, with clarifications requested by 21 August 2026 and tender submission deadline 31 August 2026 at 16:00:59 Europe/Stockholm. Award will be based on quality weighted 60% and price weighted 40% as detailed in the tender specifications.

What is being procured

Scope summary

Framework contract to provide integrated logistics services for the European Centre for Disease Prevention and Control (ECDC), including reception, logistics assistant, mailroom and archiving; internal moves of furniture, equipment and material; and disposal of furniture, ICT equipment and other material.

Who can apply:Commercial service providers with the capacity to deliver facilities and logistics services for an EU agency; tender submission is via the Funding & Tenders Portal (eSubmission). Please consult the procurement documents for selection and exclusion criteria Tender documents. ¹

1. 1Core services: reception, logistics assistance, mailroom, archiving
2. 2Movement services: internal relocation of furniture and equipment
3. 3End-of-life services: disposal of furniture and ICT equipment

Contracting authority:European Centre for Disease Prevention and Control (ECDC). Procurement type: services under a framework agreement. Award criteria: quality (60) and price (40) as detailed in the tender specifications.

Footnotes

1. 1Procurement documents published 2026-07-06 include Administrative and technical tender specifications, Invitation to tender, draft framework contract and financial offer form.

Basic opportunity facts

Title:RMS/260884 Integrated logistics services. Contracting authority: European Centre for Disease Prevention and Control (ECDC). Call identifier: ECDC/2026/OP/0001. Procedure type: Open tender for a framework agreement for services. Submission method: Electronic submission via the EU Funding & Tenders Portal (eSubmission). Closing date and time: 31 August 2026 at 16:00:59 (Europe/Stockholm timezone). Open tender event (clarifications / opening): 2 September 2026 at 14:00 (local time). Estimated total procedure value: €4,000,000. Estimated planned contract duration: initial 12 months, renewable up to 3 times (total planned period indicated 48 months).

Tender scope and services:The tender covers an integrated package of logistics services to ECDC including: reception, logistic assistant functions, mailroom and archiving services; physical moves of ECDC furniture, equipment and other material; and disposal of ECDC furniture, ICT equipment and other material. The contract is structured as a framework agreement (model FWC contract published in procurement documents) and is intended to procure ongoing service provision over the contract period.

Eligibility and applicant requirements

Eligible applicant types:organisations able to deliver the described logistics and related services. This typically includes logistics providers, facilities management companies, specialised mailroom and archiving service providers, waste/disposal firms (including ICT disposal), transport and moving companies, and integrated service providers. Given the contracting authority is an EU agency, applicants may be: private companies (SMEs and large enterprises), public undertakings, consortia or joint ventures formed to meet the selection criteria, and subcontracting arrangements are permitted subject to procurement rules. The tender documentation contains specific selection and exclusion criteria that must be met by tenderers; these are set out in the administrative and technical tender specifications and invitation to tender documents ¹.

1. 1Eligible applicant types: private companies (SME and large enterprise), public undertakings, consortia/joint ventures, service providers offering reception, mailroom, archiving, moving and disposal services.
2. 2Geographic eligibility: Applicants must be able to contract with an EU agency; the contracting authority is ECDC (an EU agency). The procurement is published on the EU portal and is open to suppliers established in EU Member States and countries eligible under EU procurement rules (check procurement documents for precise list of eligible countries).
3. 3Consortium requirement: Not mandatory; single tenderers are allowed. However, consortia or joint ventures are permitted if needed to meet capacity and experience requirements.
4. 4SME suitability indicator: The procurement documents list SME suitability as false, indicating the framework is not specifically reserved for SMEs.

Financial and contracting details

Funding type and contract nature:This is a public procurement (tender) awarding a framework agreement for services. Financial mechanism is a contract (procurement) not a grant or loan. The estimated overall contract amount is €4,000,000 for the framework. The award criteria weightings are indicated in the procurement lot: quality 60% and price 40% (tenderers should consult the procurement documents for the detailed subcriteria). The draft contract (Model FWC) and financial offer form (Annex 6) are provided in the procurement documents.

Estimated value and duration:Estimated total procedure value: €4,000,000. Planned initial contract duration: 12 months, renewable up to three times as indicated in the draft framework contract; the procurement metadata indicates an overall planned period of up to 48 months.

Application process and timeline

Application type and submission:Open call tender published on the EU Funding & Tenders Portal. Submission is electronic (eSubmission) only via the portal. Key dates: publication of tender documents: 6 July 2026. Deadline for submission: 31 August 2026 at 16:00:59 (Europe/Stockholm). Last date to request additional information: 21 August 2026 (end of day). Open tender event scheduled 2 September 2026 at 14:00 (this may be the opening session or clarification meeting). The procurement documents include: Invitation to tender, Administrative and technical tender specifications, Model FWC contract (draft), Annex 6 Financial tender (Excel), Annex 8 Individual declaration on the use of ICT systems and others. Tenderers must consult and use the provided templates (financial offer form, declarations and draft contract) when preparing submissions ¹.

1. 1Submission method: eSubmission via EU Funding & Tenders Portal (required).
2. 2Number of application stages: Single-stage tender process for submission and evaluation (tender documents indicate standard evaluation stages: admissibility and eligibility, selection, award evaluation; effectively this constitutes 1 submission stage and subsequent evaluation stages by the contracting authority).
3. 3Open/competitive: Open tender (no prior invitation required).

Evaluation, award criteria and success factors

Award criteria and weighting:As published in the lot metadata, the principal award criteria are quality (60%) and price (40%). Tenderers must provide detailed technical proposals that meet the administrative and technical tender specifications and supporting evidence for selection criteria (financial capacity, technical capacity, professional and legal standing). The procurement documents detail the subcriteria for quality and the required supporting documents. Tenderers should carefully follow the format in the financial tender Annex and provide declarations such as Annex 8 concerning the use of ICT systems.

Success rates:Not published. As a public tender, success rates depend on number and quality of bids. No historical success ratio is provided in the procurement notice.

Co-funding and subcontracting

Co-funding:Not applicable. This is a procurement contract; payments for services will be made under the contract terms. Tenderers do not need to provide co-funding. Subcontracting: Permitted subject to procurement rules and declaration requirements; tenderers should indicate subcontractors in their offers and supply required supporting documents as requested in the tender documentation.

Geographic scope and beneficiaries

Beneficiary scope:Contracting authority is ECDC, an EU agency based in Stockholm. The procurement is published on the EU portal and is aimed at suppliers who can perform services for ECDC, typically requiring presence or capacity to operate in Sweden (or other ECDC premises) as operations include reception, on-site mailroom/archiving, moving and disposal. The tender does not list specific eligible countries in the scraped summary; suppliers established in EU Member States and other countries eligible under EU procurement rules should consult the procurement documents for concrete eligibility details.

Project maturity and sector focus

Project stage:Operational service delivery. This procurement targets providers with proven operational capacity to deliver ongoing logistics and facilities services (not research or early-stage development). Target sector: logistics, facilities management, waste disposal and ICT equipment disposal, transport and moving services, mailroom and archiving services; overall sector classification is services/administrative and facilities support.

Required application documents and templates

Key documents published with the tender (downloadable from the portal):Invitation to tender (Invitation_to_tender_ECDC2026OP0001_V1.pdf); Administrative and technical tender specifications (TS_ECDC2026OP0001_Integrated Logistics services_V1.pdf); Model FWC contract (Model_FWC_ECDC2026OP0001_Integrated logistics services_V1.pdf); Annex 6 Financial tender (Annex 6 - Financial tender_V1.xlsx); Annex 8 Individual declaration on the use of ICT systems (Annex 8 - Individual declaration on the use of ICT systems_V1.pdf). Tenderers must complete the financial offer using Annex 6 and must adhere to the draft contract conditions or clearly state deviations where permissible. The tender dossier contains selection criteria and declarations that must be completed; tenderers should follow the procurement administrative requirements for format, language (English), and supporting evidence ¹.

1. 1Application forms and templates: Use Annex 6 Financial Tender spreadsheet for price submission; use the Invitation to Tender cover documents and declarations (including Annex 8) to complete legal and technical declaration sections.
2. 2Technical proposal: must follow the structure and content requirements set out in the Administrative and technical tender specifications document.
3. 3Legal and financial documentation: company registration proof, financial statements or equivalent evidence of economic and financial capacity, references showing experience in similar contracts, declarations of exclusion and conflicts of interest as required by the tender dossier.

Risks and important notes

Important notes for bidders:Carefully consult all procurement documents before submission, including the draft framework contract for contractual terms and conditions and any clauses on renewals and performance conditions. Clarification requests must be submitted by the deadline for additional information (21 August 2026). Failure to follow the eSubmission rules or to include required templates/declarations may lead to rejection. The procurement metadata indicates SME suitability is false; smaller companies can still bid but should ensure compliance with capacity and evidence requirements.

Mentioned countries and locations:The contracting authority is ECDC, an EU agency located in Stockholm, Sweden. The tender is published on the EU Funding & Tenders Portal and targets suppliers able to operate for ECDC in the EU context. No other specific countries are explicitly listed in the scraped summary.

Structured summary answers

Eligible Applicant Types:Private companies (SMEs and large enterprises), public undertakings, consortia / joint ventures, subcontractors. Nonprofits or NGOs could participate if they provide the required services and meet selection criteria. Individuals are not the target bidder type; legal entities are required.

Funding Type:Procurement contract (framework agreement for services). This is not a grant, loan or equity instrument.

Consortium Requirement:Single tenderer allowed; consortia or joint ventures are permitted but not mandatory.

Beneficiary Scope (Geographic Eligibility):Suppliers established in EU Member States and entities eligible under EU procurement rules; contract to be performed for an EU agency (ECDC) in Sweden. Tender documents should be checked for exact eligible country list.

Target Sector:Logistics and facilities management services including reception, mailroom and archiving, transport and moving services, disposal and waste management (including ICT equipment disposal).

Mentioned Countries:Sweden (ECDC headquarters location implied). Published on EU portal (EU-wide).

Project Stage:Operational service delivery / implementation (service execution); maturity: ready-to-operate providers with demonstrated capacity.

Funding Amount:Estimated total procedure value €4,000,000 (framework level).

Application Type:Open call (public tender) via eSubmission on the EU Funding & Tenders Portal.

Nature of Support:Commercial contract for paid services (monetary payments under contract).

Application Stages:One submission stage (tender submission) followed by standard evaluation stages (eligibility/selection and award).

Success Rates:Not provided in the notice; depends on competition and bidder compliance.

Co-funding Requirement:None required; this is a paid procurement. Tenderers may need to finance mobilization costs until contract payments commence but no co-funding is stipulated.

How to proceed (recommended next steps)

1. 1Download and carefully review all procurement documents from the EU Funding & Tenders Portal (Invitation to Tender, Administrative & Technical specifications, Model FWC contract, Annex 6 Financial Tender, Annex 8 and other annexes). ECDC Tender Page
2. 2Ensure your organisation meets the selection and exclusion criteria and assemble evidence of financial and technical capacity and relevant references for similar logistics/facilities contracts.
3. 3Complete the financial offer using Annex 6 and prepare the technical proposal following the structure mandated in the administrative and technical specifications.
4. 4Submit clarifications by 21 August 2026 if any points of the dossier need explanation, and submit the final tender via eSubmission before 31 August 2026 16:00:59 (Europe/Stockholm).
5. 5Prepare to comply with the draft framework contract terms and to provide required insurance, performance guarantees or other contractual instruments if requested in the tender dossier.

This tender is aimed at suppliers capable of providing an integrated logistics service package to an EU agency, combining reception, mailroom and archiving, physical moving of assets, and responsible disposal of furniture and ICT equipment. The framework agreement model and the financial envelope (€4 million estimated) require a robust administrative, technical and financial offer; quality is weighted more heavily than price in award evaluation (60% quality, 40% price). All bidding must be done electronically via the Funding & Tenders Portal and bidders must use the provided templates and declarations in the procurement dossier ¹.

Footnotes

1. 1Procurement documents published on 6 July 2026 include: Invitation to tender (Invitation_to_tender_ECDC2026OP0001_V1.pdf), Administrative and technical tender specifications (TS_ECDC2026OP0001_Integrated Logistics services_V1.pdf), Model FWC contract (Model_FWC_ECDC2026OP0001_Integrated logistics services_V1.pdf), Annex 6 Financial tender (Annex 6 - Financial tender_V1.xlsx) and Annex 8 - Individual declaration on the use of ICT systems (Annex 8 - Individual declaration on the use of ICT systems_V1.pdf). Access the tender page on the EU Funding & Tenders Portal to download full documents and confirm all deadlines and submission rules: ec.europa.eu

Opportunity Summary

This is a forthcoming EU public tender for integrated logistics services issued by the European Centre for Disease Prevention and Control (ECDC), with an estimated contract value of €4,000,000 and a planned duration of 48 months [[7]][[16]]. The contract covers reception, logistic assistance, mailroom and archiving services, furniture and equipment relocation, and disposal of ECDC’s furniture, ICT equipment, and other materials [[10]][[13]].

Call Identifier:ECDC/2026/OP/0001 [[7]].

Procedure Type:Planned call for tenders with OJ S notice (forthcoming) [[7]].

Key Service Components

1. 1Reception, logistic assistant, mailroom, and archiving services
2. 2Relocation of ECDC’s furniture, equipment, and other material
3. 3Disposal of ECDC’s furniture, ICT equipment, and other material

Eligibility and Applicant Profile

The tender is open to legal entities capable of delivering integrated logistics services, including office decommissioning, furniture relocation, and secure disposal of ICT equipment. While the metadata indicates the contract is not specifically SME-suited (smeSuitableIndicator: false), SMEs may still participate if they meet the qualification criteria [[7]]. Applicants must be able to submit bids electronically via the EU Funding & Tenders Portal [[7]].

Selection Criteria

The award will be based on two criteria:quality (60% weight) and price (40% weight) [[7]]. Detailed quality parameters are specified in the procurement documents, which applicants must consult for full evaluation metrics [[7]].

Contract Terms and Duration

The framework contract is concluded for an initial 12-month period, renewable three times, totaling 48 months [[7]]. Electronic ordering and payment will be used during contract execution [[7]].

Deadlines and Submission Process

1. 1Deadline for additional information requests: 21 August 2026, 20:00:59 (Stockholm time) [[7]]
2. 2Tender submission deadline: 31 August 2026, 16:00:59 (Stockholm time) [[7]]
3. 3Open tender event (if applicable): 2 September 2026, 14:00:00 (Stockholm time) [[7]]

All submissions must be made electronically through the EU Funding & Tenders Portal [[7]]. Applicants should download the tender specifications, invitation letter, draft contract, financial offer form, and ICT declaration annex from the portal before preparing their bid [[7]].

Required Documentation

• Administrative and technical tender specifications (TS_ECDC2026OP0001_Integrated Logistics services_V1.pdf)
• Invitation to tender (Invitation_to_tender_ECDC2026OP0001_V1.pdf)
• Model FWC contract (Model_FWC_ECDC2026OP0001_Integrated logistics services_V1.pdf)
• Financial tender form (Annex 6 - Financial tender_V1.xlsx)
• Individual declaration on ICT systems use (Annex 8 - Individual declaration on the use of ICT systems_V1.pdf)

Contact and Further Information

The lead contracting authority is the European Centre for Disease Prevention and Control (ECDC), an EU agency [[7]]. For official details, visit the ECDC website https://www.ecdc.europa.eu/en or the EU Funding & Tenders Portal tender page https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/ec50f50c-7bf1-4e94-8ff4-25eb579a0f7e-CN [[7]].

Footnotes

1. 1All dates and values are based on the official EU Funding & Tenders Portal metadata published on 6 July 2026 [[7]].