Provision of medical training and follow-up assistance for close protection officers

Tender by the European Commission DG HR Security Directorate (HR.DS) for provision of regular medical training and follow-up assistance for Close Protection Officers (CPOs), including on-call doctor support and training aligned with medical action cards. Procurement is structured in at least two lots (Lot 1: medical training; Lot 2: follow-up assistance/doctor-on-call) under a 48-month framework agreement with an estimated total value around €110,000 and a maximum negotiated procedure value of €143,999. Award will be based on quality (40%) and price (60%); tenderers must demonstrate relevant medical training experience and meet lot-specific turnover and certification requirements. Electronic submission via the EU Funding & Tenders Portal is required and the submission deadline is 7 September 2026 12:00:59 Brussels time, with an information deadline of 31 August 2026.

Call identifier EC-HR/2026/OP/0001

Summary

The European Commission DG HR Security Directorate (HR.DS) is tendering a service contract to provide regular medical training and follow-up assistance for its Close Protection Officers (CPOs). The objective is to ensure CPOs can deliver first aid and stabilisation in isolated and demanding operational contexts and to provide doctor-on-call support and training aligned with medical action cards.

Who can apply:Commercial suppliers or consortia legally established in the EU (or eligible third countries) offering certified medical training, emergency medical services and doctor-on-call support with experience in high-risk or remote operational environments. See procurement documents for detailed selection criteria ¹.

1. 1Contract type: Service framework agreement with two lots (medical training; follow-up assistance/doctor-on-call).
2. 2Duration: planned period 48 months (with conditions in tender documents).
3. 3Deadline for submission: 7 September 2026, 12:00:59 Brussels time.
4. 4Award criteria: Quality 40% and Price 60% (see full tender specifications).
5. 5SME suitability: not marked as SME-suitable; subcontracting allowed per documents.

No estimated contract value is published in the notice. Applications and all documentation must be submitted electronically via the EU Funding & Tenders Portal. Additional questions period ends 31 August 2026 ¹.

Footnotes

1. 1Tender page and procurement documents: Opportunity details.

Opportunity identification and administrative metadata

Call identifier EC-HR/2026/OP/0001. Contracting authority:European Commission, DG HR - Human Resources and Security (Security Directorate HR.DS). Procurement type: services (CPV 80320000 - Training services). Publication date: 2026-07-15. Submission method: electronic submission through the EU Funding & Tenders Portal (eSubmission). Open tender event scheduled for 2026-09-07 at 12:30 (Europe/Brussels). Tender submission deadline (closing date): 2026-09-07 12:00:59 (Europe/Brussels). Planned contract duration: 48 months.

Tender type and purpose:This is a procurement tender issued by DG HR Security Directorate to establish one or more service contracts (framework agreement / service FWC) for: (Lot 1) regular medical training for the Contracting Authority's Close Protection Officers (CPOs) and (Lot 2) follow-up assistance (doctor-on-call) and training based on medical action cards to enable CPOs to provide first aid in isolated and demanding operational contexts.

Deadlines and key dates:Publication: 2026-07-15. Deadline for additional information requests: 2026-08-31 (end of day Europe/Brussels). Tender submission deadline: 2026-09-07 12:00:59 (Europe/Brussels). Open tender event (information session / opening): 2026-09-07 at 12:30 (Europe/Brussels). Some documents indicate a consider-changed-until date 2026-07-29 for document updates.

Documents available (selection) and templates

The procurement package includes administrative and technical tender specifications, draft contract and annexes, model documents and forms for submission. These are provided as attachments on the portal and include separate annexes per lot and financial offer templates.

1. 1Invitation to tender (EN-Invitation_to_tender_EC-HR2026OP0001_Medical trainings_V1.pdf).
2. 2Tender Specifications Part 1 Administrative Specifications (PDF).
3. 3Tender Specifications Part 2 Technical specifications for Lot 1 (PDF).
4. 4Tender Specifications Part 2 Technical specifications for Lot 2 (PDF).
5. 5Draft Service Framework Contract EC-HR2026OP0001_V1 (Draft contract PDF).
6. 6Appendices and annexes (Apendices and annexes _V1.pdf).
7. 7Annex 1 Lot 1 and Lot 2: List of documents per lot (PDFs).
8. 8Annex 2 Declaration of honour for tenders (DOCX template).
9. 9Annex 3 Power of attorney (DOCX template).
10. 10Annex 4 List of subcontractors (DOCX template).
11. 11Annex 5 Commitment letters (DOCX template).
12. 12Annex 6 Financial tender templates (XLSX) — separate files for Lot 1 and Lot 2.

Applicants must consult and complete the provided templates, including the financial offer form (Annex 6) corresponding to the lot they apply for, the declaration of honour (Annex 2) and any required commitment letters or subcontractor lists. The draft contract and appendices define the detailed contractual clauses and service levels.

Tender structure and lots:The procurement is structured in at least two lots. Lot 1 covers medical training for the close protection team. Lot 2 covers follow-up assistance (doctor-on-call) and training based on medical action cards. Both lots have a planned duration of 48 months and are procured as services under a framework agreement model. Applicants may tender for one or both lots; separate financial templates exist per lot.

Award criteria and weighting:Awarding criteria are quality and price. The indicated weighting is 40 for quality and 60 for price (i.e. 40% quality, 60% price). The procurement documents state "Please consult the procurement documents" for the detailed subcriteria; applicants must consult the technical and administrative specifications for the breakdown of quality subcriteria and scoring methodology.

Eligibility, applicants and contractual conditions

The procurement procedure targets service providers able to deliver specialised medical training and on-call medical support services. The tender documentation contains specific selection and exclusion criteria, and applicants must follow the administrative specifications and provide the requested declarations and supporting evidence.

Eligible applicant types:Eligible tenderers are organisations legally established and authorised to provide training and medical services. Typical eligible applicant types (based on the nature of the call and standard EC procurement practice) include private companies, specialised training providers, medical service providers and clinics, hospitals and medical professionals organised under a legal entity, non-profit organisations with relevant capacity, and consortia of such entities. Individual natural persons may participate only where allowed by the procurement rules and where they meet the professional and legal requirements; many documents provide templates for powers of attorney and lists of subcontractors, indicating subcontracting and joint arrangements are envisaged.

Consortium requirement:The tender does not mandate a consortium; a single tenderer can submit an offer. The documentation provides for subcontractors and commitment letters (Annex 4 and Annex 5) and power of attorney templates (Annex 3), therefore consortia and subcontracting arrangements are permitted where appropriate for capability and capacity reasons. Applicants must follow the selection criteria and declare subcontracting relationships in the provided templates.

Geographic and beneficiary scope:The contracting authority is the European Commission (DG HR). The tender is published on the EU Funding & Tenders Portal and is addressed to organisations able to contract with the European Commission. The context and text identify the European Commission as the beneficiary; prospective tenderers should be established in jurisdictions that can lawfully contract with the European Commission. The call is managed centrally by DG HR and the services will support Commission CPOs operating internationally, including in remote and crisis-affected areas.

SME suitability and other constraints:The procurement metadata indicates 'smeSuitableIndicator: false', meaning the tender is not specifically reserved for SMEs. Standard public procurement exclusion and selection criteria apply as detailed in the administrative specifications.

Contractual form and execution model:The contract is a service-type framework agreement model (contracting system types include framework-agreement and potential call-offs). The procurement documents include a Draft Service FWC, appendices and contractual annexes which define service levels, deliverables, payments, invoicing and electronic order/payment usage. The tender validity period specified is 6 months for tender evaluation purposes.

Selection, application and evaluation

Application method and stages:Application must be submitted electronically via the Funding & Tenders Portal eSubmission tool by the stated deadline. The tender process includes submission, possible requests for additional information during the additional information period (until 2026-08-31), opening event on 2026-09-07, evaluation against selection and award criteria, and contract award. The tender requires completion of administrative forms, technical offer and financial offer using the provided annex templates.

Number of application stages:Operationally the application follows a single-stage submission (full tender). Following submission there is an evaluation phase and award decision. Therefore, applicants can expect: stage 1 submit full tender; stage 2 evaluation and possible clarifications; stage 3 contract award/standstill. This corresponds to 2-3 stages overall in practice.

Selection and exclusion:Applicants must comply with standard exclusion and selection criteria laid out in the administrative specifications. These include declarations of honour, proof of legal, financial and technical capacity as required, and any specific professional or certification requirements described in the technical specifications. The procurement documents include templates for a declaration of honour, power of attorney, list of subcontractors and commitment letters which must be completed if applicable.

Award evaluation:Offers will be evaluated on quality (40%) and price (60%). The detailed scoring breakdowns and minimum thresholds for quality subcriteria are described in the technical specifications and must be consulted in full by bidders.

Financial and practical details

Funding type and nature of support:This is a public procurement for service contracts (tender), not a grant. The financial mechanism is payment for services under a contract (procurement). Successful tenderers will receive monetary remuneration governed by the contractual payment terms in the framework contract. There is no grant co-financing mechanism involved.

Funding amount and pricing:The tender documentation includes financial offer templates (Annex 6) for each lot. The public metadata does not publish a fixed estimated contract value in the scraped content; applicants must complete the provided financial tender spreadsheets and submit price offers. The award will consider price weighting at 60%.

Co-funding requirement:No co-funding from the applicant is required in the sense of a grant matching obligation. The successful contractor will be paid according to the contract terms. Bidders must bear the costs of preparing the tender; there is no reimbursement for tender preparation costs indicated.

Success rates:Success rates are not provided in the procurement documentation. The probability of award depends on the number and quality of competing bids and compliance with selection and award criteria.

Technical and operational requirements (summary)

The technical specifications (Part 2) detail the required medical training modules, frequency, qualifications of trainers, certification requirements, curricula, hands-on exercises, medical action cards, and the requirements for an on-call doctor/follow-up assistance service. The specifications emphasise the context of remote and high-risk deployments, capability to train CPOs operating in isolated areas, maintain necessary certifications and provide immediate stabilisation until evacuation to higher-level care is possible.

1. 1Training scope: regular medical training tailored to CPO operational needs, practical exercises, scenario training for austere environments, certification and refresher sessions.
2. 2Trainer qualification: certified medical professionals with experience in pre-hospital emergency care, wilderness or austere environment medicine, and prior experience training security or protection personnel (specific qualification requirements are in the technical specs).
3. 3Follow-up assistance: doctor-on-call service reachable during CPO missions, medical advice and remote guidance, procedures for escalation and handover to local medical services.
4. 4Medical action cards: development or use of standardised action cards for first-response interventions to be used by CPOs in the field.
5. 5Operational readiness: ability to support missions abroad, including in development, humanitarian aid and crisis management contexts where local medical infrastructure may be limited.

Applicants must consult the Lot-specific technical specification documents for precise requirements, minimum staffing, equipment lists, training durations, certification schemes and reporting obligations. Failure to meet specified technical requirements will lead to exclusion or low technical scores.

Templates and submission contents (structure):Bidders must submit: completed administrative forms and declaration of honour (Annex 2), power of attorney if applicable (Annex 3), list of subcontractors (Annex 4) and commitment letters (Annex 5), a technical offer addressing all technical specifications and quality subcriteria, and a financial offer using Annex 6 for the corresponding lot. The draft contract and appendices must be reviewed and any requested deviations explicitly addressed if the procedure allows.

1. 1Administrative package: Declaration of honour (Annex 2); company legal documents as required by administrative specs.
2. 2Capacity evidence: financial statements, professional liability insurance, staff CVs and certificates proving trainer qualifications, proof of previous experience in similar contracts.
3. 3Technical offer: method statement, training curricula, timetable, risk management, quality assurance, mobilisation and deployment plans for remote operations.
4. 4Financial offer: completed Annex 6 spreadsheet with unit prices, total price and any pricing assumptions.

All submission files must follow the eSubmission technical rules of the Funding & Tenders Portal and be submitted before the deadline. Specific naming conventions and mandatory fields are described in the tender administrative specifications.

Procurement specific clauses and contractual points to note:The draft contract included with the procurement outlines payment schedules, invoicing rules, performance monitoring, confidentiality and security obligations, data protection, insurance requirements and termination/penalty clauses. Because the services relate to protective operations of Commission staff, specific security clearance, confidentiality and operational coordination requirements may apply; applicants must check the draft contract and administrative specifications for exact obligations.

Practical recommendations and next steps for applicants

1. 1Download and study all procurement documents available on the portal, in particular: Invitation to tender, Administrative Specifications (Part 1), Technical Specifications (Part 2) for the lot(s) of interest, Draft Contract and Annexes, and the financial templates (Annex 6).
2. 2Decide whether to bid for Lot 1, Lot 2 or both and prepare separate financial offers using the correct Annex 6 file per lot.
3. 3Prepare mandatory administrative evidence and complete Annex templates: Declaration of honour, Power of attorney (if needed), List of subcontractors and Commitment letters.
4. 4Assemble technical offer: provide detailed training curricula, CVs and certificates for trainers, evidence of experience in austere/remote mission medical training and capacity for on-call doctor services for Lot 2.
5. 5Submit any questions during the additional information period before 2026-08-31 and monitor the portal for clarifications or document updates.
6. 6Submit final electronic tender via eSubmission by 2026-09-07 12:00:59 (Europe/Brussels).

Failure to provide required templates or to follow the submission rules may lead to exclusion. Bidders should budget for mobilization and international operation costs in their financial offers, and ensure compliance with security and confidentiality provisions in the draft contract.

Mentioned countries and operational context:No specific Member States or third countries are named in the scraped content. The contracting authority is the European Commission (EU). The services are intended to support Commission CPOs operating both on Commission premises and during missions in and outside the Commission, including Development, Humanitarian Aid and Crisis Management contexts.

Categorisation answers (concise list)

1. 1Eligible Applicant Types: Organisations able to deliver medical training and medical on-call services, including private companies, specialised training providers, medical service providers, hospitals/clinics, NGOs with relevant capacity, and consortia or joint bidders. Individual experts may be included as staff or subcontractors but the contracting party is typically a legal entity.
2. 2Funding Type: Public procurement (tender) for service contracts / framework agreement. Payment for services under contract; not a grant or loan.
3. 3Consortium Requirement: Not mandatory. Single tenderer allowed. Consortiums and subcontracting are permitted and templates are provided for subcontractors and commitment letters.
4. 4Beneficiary Scope (Geographic Eligibility): European Commission procurement addressed via the EU Funding & Tenders Portal. Services will be provided to Commission CPOs and may be delivered domestically and internationally. No explicit restriction to a specific Member State is stated in the scraped content.
5. 5Target Sector: Training services; health and emergency medical services tailored to security/close protection operations (intersection of health, security, training services).
6. 6Mentioned Countries: None explicitly named. Contracting authority: European Commission (EU).
7. 7Project Stage: Service delivery and operational readiness (implementation, ongoing training and support) rather than research or product development.
8. 8Funding Amount: Not specified in the public metadata. Financial offer must be submitted using annex financial templates. Contractual remuneration per framework contract will be based on submitted prices and contract terms.
9. 9Application Type: Open procurement call published on the EU Funding & Tenders Portal; electronic eSubmission mandatory. Official invitation to tender and documents provided on portal.
10. 10Nature of Support: Monetary payment for contracted services under procurement. No non-monetary-only support; services are to be remunerated under contract.
11. 11Application Stages: Single-stage full tender submission followed by evaluation and award; operationally 2-3 steps including clarifications and award.
12. 12Success Rates: Not provided in the documentation; dependent on competition and compliance with requirements.
13. 13Co-funding Requirement: No co-funding requirement; standard contract payment for services. Bidders bear tender preparation costs.

Key procurement references and where to get documents:All procurement documents and templates are available on the EU Funding & Tenders Portal opportunity page for EC-HR/2026/OP/0001. Bidders must download and use the provided Annex files for administrative, technical and financial submissions. Further details, clarifications and possible updates will appear on the portal; see the invitation to tender and Tender Specifications Part 1 and Part 2 for full requirements. Tender details and documents ¹

Summary:This procurement seeks experienced medical training and medical support service providers to equip and assist the European Commission's Close Protection Officers. It is structured in two lots covering regular medical training and on-call doctor/follow-up assistance plus training aligned with medical action cards. The tender is an eSubmission procurement with a 48-month planned contract period, award based on quality (40) and price (60), and requires bidders to submit administrative forms, technical offers addressing detailed specifications and a financial offer using provided templates. Prospective bidders should carefully review all annexes, comply with administrative and technical selection criteria, submit any questions before the information deadline and file a complete electronic tender by 2026-09-07 12:00:59 (Europe/Brussels).

Footnotes

1. 1Opportunity page and documents published on the EU Funding & Tenders Portal: Provision of medical training and follow-up assistance for close protection officers (Call ID EC-HR/2026/OP/0001).

Contract Purpose and Scope

This tender, managed by DG HR's Security Directorate (HR.DS), aims to provide regular medical training and follow-up assistance for the European Commission's close protection officers (CPO) to ensure the safety of persons, assets, and information [[1]]. The contract focuses on specialized medical courses tailored for security units, military units, or law enforcement, covering emergency response and tactical medicine essential for high-risk protection scenarios [[1]][[13]].

Key Training Components:Required skills include CPR (adult, child, newborn), Automated External Defibrillator (AED) use, hemorrhage control with tourniquets, stroke recognition, and advanced tactical medicine such as TCCC (Tactical Combat Casualty Care) [[9]][[8]].

Eligibility and Applicant Requirements

Tenderers must demonstrate at least 3 years of experience in medical training for close protection, military, or specialized law enforcement units, including both individual and group training delivery [[1]]. Applicants must meet minimum annual turnover thresholds based on the specific lot: €20,000 for Lot 1, €4,000 for Lot 2, and €6,000 for Lot 3 [[1]].

Tenderers must hold relevant certifications for medical training delivery, though specific document proof is not requested at the initial expression of interest stage [[1]].

Contract Value and Duration

The estimated total contract value is €110,000 for all lots, with a maximum negotiated procedure value of €143,999 [[1]]. The contract is structured as a framework agreement with a validity period of 48 months [[1]].

Application Deadlines and Process

Two key deadlines are identified:an initial expression of interest deadline of January 1, 2026, at 10:00 UTC, and a formal tender submission deadline of September 7, 2026, at 12:00 UTC [[1]]. Interested parties must submit an email with contact details to HR-Security-Finance@ec.europa.eu to express interest before the initial deadline [[1]].

1. 1Submit expression of interest email to HR-Security-Finance@ec.europa.eu before January 1, 2026
2. 2Ensure 3 years of specialized medical training experience in close protection or military units
3. 3Verify minimum annual turnover meets lot-specific requirements
4. 4Prepare for framework contract delivery over 48 months

Strategic Importance and Context

Medical skills are increasingly critical in executive protection, with basic first aid deemed insufficient for modern close protection operations [[8]]. Tactical medicine enhances officers' ability to respond to medical emergencies, directly supporting the Commission's security mandate under Decision 2015/443 [[1]][[13]].

Apply via the official portal and monitor updates for the formal tender documents ¹.

Footnotes

1. 1Official tender details are available at the EU Funding & Tenders Portal EU Tender Portal.