EU-UN joint courses – Plan, organise and support the delivery of training courses in cooperation with JET, WHO, WFP and OCHA/INSARAG

DG ECHO (European Commission) invites tenders to select a contractor to plan, organise and support delivery of joint EU‑UN training courses in cooperation with JET, WHO, WFP and OCHA/INSARAG. The estimated contract value is €1,200,000 for a planned duration of 36 months and the procurement is for training services (CPV 80500000). Evaluation will be based on quality (65% weight) and price (35% weight) and submissions must be made electronically via the EU Funding & Tenders Portal. The final submission deadline is 31 August 2026 at 16:00:59 Brussels time and bidders must use the provided administrative, technical and financial templates and address security, VAT and visibility requirements in the tender annexes.

What it funds

Scope

A service contract to plan, organise and support delivery of training courses in cooperation with JET, WHO, WFP and OCHA/INSARAG. Activities include course design, logistics, facilitation support, reporting and visibility requirements.

Who can apply:Legal persons (contractors/service providers) able to deliver international training services under EU procurement rules; consortia are possible where documented in tender documents.

1. 1Estimated total contract value: €1,200,000 (estimated overall amount).
2. 2Contract duration: planned period up to 36 months.
3. 3SME suitability indicator: not marked as SME-suitable.

Key dates:submission method eSubmission; main closing deadline 31 August 2026 16:00:59 (Brussels time). An earlier system timestamp 1 January 2026 appears in metadata but official closing is 31 August 2026. See full tender for clarification Tender details. ¹

Evaluation:award criteria combine quality (65) and price (35). Submission through the Funding & Tenders Portal; templates and full specifications published with the call documents.

Footnotes

1. 1Access the invitation to tender and annexes (technical and administrative specifications, financial tender form, draft contract and templates) at the official notice Tender documents.

Primary purpose and scope

This is a call for tender issued by the European Commission Directorate-General for European Civil Protection and Humanitarian Aid Operations (DG ECHO) to select a contractor to plan, organise and support the delivery of joint EU-UN training courses. The selected contractor will work in cooperation with Joint Education Team (JET), World Health Organization (WHO), World Food Programme (WFP) and OCHA/INSARAG. The contractor will provide services covering the full lifecycle of training courses including planning, logistics, coordination with partner UN entities, delivery support, reporting and visibility requirements.

Tender type:Procurement / Call for tenders (Tender) under EC procurement rules for services.

Reference and contracting authority:Call identifier EC-ECHO/2026/OP/0015. Lead contracting authority: European Commission, DG ECHO - European Civil Protection and Humanitarian Aid Operations (ECHO) DG ECHO.

Key dates, value and logistics

Deadlines and dates:The call was published 2 June 2026. Tender submission deadline (closing date) is 31 August 2026 at 16:00:59 (Europe/Brussels timezone). An open tender event is scheduled for 1 September 2026 at 10:30 (local time). An additional information request period ends 21 August 2026. The procurement documents show a consider-changed-until date for attachments of 16 June 2026.

Estimated contract value and duration:Estimated overall contract value: €1,200,000. Planned contract period: 36 months. Tender validity period: 9 months.

1. 1Total estimated overall contract amount: €1,200,000.
2. 2Planned duration of the contract: 36 months.
3. 3Tender validity: 9 months from award (as stated in tendering terms).

What the contract covers (services and deliverables)

The procurement is for services (main CPV 80500000). The contractor is expected to plan, organise and support training courses delivered jointly by the EU and UN partners. Key activities will include stakeholder coordination with JET, WHO, WFP and OCHA/INSARAG; course design and adaptation to course objectives; logistics and venue management; participant administration and travel support where applicable; delivery support (including facilitation, trainers management, materials production and AV); monitoring and reporting; final reporting using provided templates; and ensuring visibility obligations per the visibility manual. Security, VAT, and intellectual property pre-existing rights provisions are addressed in the tender annexes and draft contract.

Documents available with the tender (high level):The procurement package includes: Invitation to Tender, Tender Specifications Part 1 Administrative, Tender Specifications Part 2 Technical, Financial tender template (Annex 6), Declaration on honour (selection documents), Draft Direct Service Contract, Visibility Manual, Training course report template, Final report template, Annexes on Security requirements, VAT and Declaration on pre-existing rights. All are published on the Funding & Tenders Portal and referenced in the procurement notice CN reference and documents ¹.

Eligibility and applicant requirements

The tender is a services procurement and therefore follows the selection and exclusion criteria and tenderer requirements set out in the administrative tender specifications and supporting annexes. Applicants must complete the Declaration on Honour and supply the requested supporting evidence for professional, economic and financial capacity, as well as technical and professional capacity. The tender is not flagged as SME-suitable, but public procurement rules allow bids from any eligible economic operator meeting the selection criteria.

Eligible applicant types (detailed):Eligible applicants are economic operators able to enter into a direct service contract with the European Commission. This includes private companies (SMEs and large enterprises), NGOs and non-profit organisations, research and training institutes, universities, professional training providers, consortia or partnerships (see consortium requirement below), and other legal entities that meet the procurement selection and exclusion criteria. Individuals are not normally eligible as contracting entities unless registered as a legal economic operator. Public bodies may be eligible if they meet procurement rules and are not excluded under the procurement documents.

Consortium requirement:The procurement documentation allows participation by a single legal entity or a consortium / joint tender (consortium). The tendering terms include instructions for lead contractor and subcontracting. Bidders must follow the selection criteria rules for consortium members and provide the necessary justification and supporting documentation for each member and for subcontractors as specified in the administrative specifications.

Geographic / beneficiary scope:The contract is funded by the European Union and administered by DG ECHO. Eligible tenderers are economic operators from EU Member States and other countries eligible to participate under the EC procurement rules applicable to the Funding & Tenders Portal. The procurement documents define applicable nationality and place-of-establishment rules; bidders should consult the administrative tender specifications for exact lists of eligible countries. The work is global in nature because UN partners operate internationally, but contracting is under EU procurement procedures.

Funding, financial arrangements and co-funding

This is a paid services contract:the awarded contractor will receive payment under a Direct Service Contract as per the draft contract annex. The procurement documentation includes an Excel financial offer template (Annex 6) that bidders must use to submit their price. The estimated overall contract amount is €1,200,000. The draft contract includes VAT provisions, security requirements and provisions on pre-existing rights.

Funding type:Procurement / service contract (paid contract). The modality is a Direct Service Contract under EU procurement, i.e., supplier/service payments.

Co-funding requirement:No separate co-funding by the bidder is required beyond offering the price for services. There is no matching grant requirement specified. Bidders must however price all deliverables and comply with contract financial rules, VAT rules and cost substantiation requirements in the draft contract.

Application and evaluation

Submission method:electronic submission via the EU Funding & Tenders Portal (esubmission). Bidders must submit administrative, technical and financial parts using the provided templates and in line with the conditions set out in the Invitation to Tender and Annexes. An additional information period ends on 21 August 2026; bidders should submit clarification requests before that date.

Application type and stages:Open competitive tender (open call) with electronic submission. Evaluation follows the standard procurement stages: 1) eligibility and exclusion check, 2) selection criteria (financial and technical capacity), 3) award criteria evaluation (quality and price) and 4) contract award and signature. This implies four main stages in the procurement evaluation process.

Awarding criteria and weighting:Awarding criteria are quality and price. The documented weighting in the tendering terms specifies 65 points (weight) allocated to quality and 35 points (weight) allocated to price. Detailed subcriteria and scoring scales are in the Tender Specifications Part 2 - Technical and Invitation to Tender documents.

Success rates:No explicit historical success rate is published in the tender notice. As a competitive public procurement tender with a single contract on offer, success rates depend on the number of compliant bidders. Historically for EU tenders the success rate is typically low (single-digit to low double-digit percent) but applicants should assume competition and prepare a fully compliant and high-quality technical and financial offer.

Project stage, target sectors and expected maturity

This procurement is for operational services (delivery and implementation). It targets training delivery and capacity building for humanitarian response and related sectors. The expected project maturity is operational implementation, organisation and delivery of training courses (demonstration and full implementation of training activities).

1. 1Target sectors: humanitarian assistance, civil protection, emergency response, health (WHO involvement), food assistance/logistics (WFP involvement), urban search and rescue/INSARAG, and humanitarian coordination (OCHA).
2. 2Project stage: ready for implementation (planning, organisation, delivery and reporting).

Technical and administrative requirements (high level)

Bidders must follow strict administrative and technical specifications. Required documentation includes the completed Declaration on Honour, the Financial offer in the provided Excel template, technical proposal describing approach to planning, course design, capacity of trainers, previous relevant experience, logistics management, coordination with JET/WHO/WFP/OCHA/INSARAG and approach to monitoring and reporting. Security requirements, VAT treatment, and declarations on pre-existing rights are included as annexes and must be addressed in the tender.

Templates and forms to be used:The procurement package provides mandatory templates and annexes. Key templates and forms include: 01 Invitation to Tender; 02 Annex I Part 1 Tender Specifications - Administrative; 03 Declaration on Honour (Annex 2 to Part 1); 04 Annex 6 to Part 1 - Financial tender (Excel); 05 Annex I Part 2 Tender Specifications - Technical; 06 CP Visibility Manual; 07 Training course report TEMPLATE; 08 Final report TEMPLATE; 09 Annex II Direct Service Contract (Draft); 10 Appendix 1 to SC - Security requirements; 11 Annex III to SC - VAT; 12 Annex IV to SC - Declaration pre-existing rights. Bidders must use the provided financial template and the provided report templates for deliverables.

Evaluation focus and bidder guidance

Evaluation will prioritise technical quality (65% weighting) and price (35% weighting). Technical evaluation will assess methodology for planning and organising courses, proven experience coordinating with UN partners and DG ECHO-like stakeholders, capacity to mobilise qualified trainers/facilitators, logistical and security arrangements, risk management, quality assurance and monitoring, and capacity to deliver visibility obligations and templated reporting. Bidders should detail staffing, CVs of key personnel, previous similar contracts, references, and organisational capacity including financial stability evidence.

Submission method and access:Electronic submission through the EU Funding & Tenders Portal (Funding and Tenders Portal eSubmission). The tendering process page and access tools are available on the portal. Bidders must ensure timely electronic submission before the closing date and follow eSubmission instructions in the administrative tender specifications.

Mentioned countries and geographic references

The notice does not list specific countries of delivery. It is an EU-funded contract administered by DG ECHO and intended to support EU-UN joint courses which are global in scope given the involvement of WHO, WFP, OCHA/INSARAG and JET. The procurement rules and eligibility are governed by EU procurement rules and Funding & Tenders Portal participation rules; bidders from EU Member States and other eligible countries under the portal should consult the administrative documents for exact lists.

Risk, security and contractual provisions

The tender includes an Appendix on security requirements and other contract annexes covering VAT, pre-existing rights and a draft Direct Service Contract. Bidders must demonstrate capacity to meet security requirements and adhere to contract terms. The draft contract and annexes set out payment terms, liability, confidentiality, intellectual property and reporting obligations. Visibility rules must be followed as per the CP Visibility Manual included in the documents.

1. 1Security requirements are detailed in Appendix 1 to the contract; compliance is mandatory.
2. 2VAT treatment is addressed in Annex III to the contract; bidders must follow the guidance and indicate VAT status in the financial offer.
3. 3Declaration on pre-existing rights must be completed where relevant and submitted with the tender.

How to prepare a competitive bid (practical checklist)

1. 1Download and read all procurement documents: Invitation to Tender, Administrative and Technical Tender Specifications, Draft Contract and all annexes and templates.
2. 2Ensure legal and financial eligibility: complete Declaration on Honour and provide required financial statements or capacity evidence.
3. 3Prepare technical proposal covering methodology, course design approach, detailed workplan, staffing and CVs, past experience and references showing similar EU/UN training work.
4. 4Complete the financial offer using the provided Annex 6 Excel template and check VAT instructions in Annex III.
5. 5Address security requirements and sign or provide acknowledgement of Appendix 1 to the contract if applicable.
6. 6Prepare deliverable templates (training course report and final report) in compliance with provided templates and visibility manual.
7. 7Verify consortium agreements or subcontracting arrangements and include necessary documents for each partner or subcontractor.
8. 8Submit electronically via the Funding & Tenders Portal before the deadline and keep proof of submission.

Summary and concluding explanation

This tender seeks a contractor to plan, organise and support joint EU-UN training courses in cooperation with JET, WHO, WFP and OCHA/INSARAG. It is an open procurement under DG ECHO with an estimated contract value of €1,200,000 for a 36-month period. The contract requires operational delivery of training services, close coordination with UN partners, rigorous logistics and security compliance, and comprehensive reporting and visibility outputs based on provided templates. Bidders must submit an electronic tender via the Funding & Tenders Portal using the provided administrative, technical and financial templates. Evaluation is based on quality (65 weight) and price (35 weight). The procurement package includes the draft contract, administrative and technical specifications, financial template, templates for reporting and visibility guidance, and annexes covering security, VAT and pre-existing rights. Interested economic operators should consult all annexes and follow the detailed instructions in the Invitation to Tender to prepare a compliant and competitive offer.

For complete procurement documentation and to submit a tender, consult the Funding & Tenders Portal tender page for this call. The portal contains all attachments referenced above and the eSubmission functionality Tender details and documents ¹.

Footnotes

1. 1Tender documentation and attachments (Invitation to Tender, Administrative and Technical specifications, Draft Contract, financial template and annexes) are available on the EU Funding & Tenders Portal tender page for EC-ECHO/2026/OP/0015: ec.europa.eu

Opportunity Purpose and Scope

This tender seeks a contractor to plan, organise, and support the delivery of training courses in cooperation with key humanitarian and emergency response entities: JET (Joint Emergency Team), WHO (World Health Organization), WFP (World Food Programme), and OCHA/INSARAG (UN Office for the Coordination of Humanitarian Affairs / International Search and Rescue Advisory Group) ¹.

Contract Value:The estimated overall contract amount is €1,200,000, covering a planned period of 36 months ².

Who Should Apply

Applicants must be experienced service providers capable of delivering high-level humanitarian and emergency response training. The tender is suitable for organisations with expertise in course design, logistics management, and coordination with international UN agencies and EU civil protection bodies ³.

1. 1Proven experience in humanitarian training delivery
2. 2Capacity to coordinate with multiple UN agencies (WHO, WFP, OCHA)
3. 3Ability to manage security and visibility requirements per EU standards

Key Requirements and Conditions

Award Criteria:The contract will be awarded based on quality (65% weight) and price (35% weight), emphasizing technical excellence and relevance of the proposed training approach ⁴.

Contractors must submit a financial tender using Annex 6 to Part 1, adhere to VAT regulations (Annex III), and declare pre-existing rights (Annex IV) ⁵. All training courses must include standardized reporting using the provided Training Course Report and Final Report templates ⁶.

Deadlines and Submission Process

The final deadline for submission is 31 August 2026 at 16:00:59 (Brussels time). An earlier deadline of 1 January 2026 at 14:00:59 may apply for specific preliminary steps or lot-specific requirements ⁷.

Submission Portal:All submissions must be made electronically via the EU Funding & Tenders Portal at EU Tender Portal ⁸.

Applicants must register their organisation on the portal to obtain a PIC (Participant Identification Code) before starting submission. The call identifier is EC-ECHO/2026/OP/0015, under DG ECHO (European Civil Protection and Humanitarian Aid Operations) ⁹.

Footnotes

1. 1Official tender description from EU Funding & Tenders Portal Tender Details.
2. 2Estimated contract amount and duration from procurement documents Procurement Data.
3. 3Applicant qualification criteria from Tender Specifications Part 1 - Administrative Tender Specs Admin.
4. 4Award criteria weights from procurement lot details Lot Details.
5. 5Required annexes: VAT (Annex III), Pre-existing rights (Annex IV), Financial tender (Annex 6) Procurement Documents.
6. 6Reporting templates: Training Course Report and Final Report Report Templates.
7. 7Submission deadlines from tender notice Tender Notice.
8. 8Official portal for electronic submission EU Portal.
9. 9Call identifier and contracting authority: EC-ECHO/2026/OP/0015, DG ECHO Call Identifier.