Open procedure for the conclusion of a single framework contract on the supply of security equipment to the benefit of CFSP Entities

The European Commission Service for Foreign Policy Instruments (FPI.6) is launching an open procedure to award a single 48-month framework contract for the supply of security equipment to CFSP entities and operations. The estimated overall contract value is €2,000,000 and specific call-offs will be placed by beneficiary entities during the contract period. Tenders must be submitted electronically via the EU Funding & Tenders Portal, the award will be based primarily on price, and the submission deadline is 11 September 2026 at 14:00:59 Brussels time. Relevant tender documents including technical specifications, the draft contract and financial offer templates are available on the Funding & Tenders Portal.

What it funds

Scope

Framework contract (single lot) for the supply of security equipment to CFSP Entities (CSDP operations, EU Special Representatives, KSC). Specific contracts/orders will be placed under the 4-year framework as required by the Service for Foreign Policy Instruments (FPI.6).

Estimated value:Total estimated overall contract amount €2 000 000.

1. 1Contract type: supplies, single framework agreement (4 years planned).
2. 2Procedure: open procedure, eSubmission via Funding & Tenders Portal.
3. 3Main CPV: 35810000 (security equipment).
4. 4SME suitable: no (procurement marked not SME-suitable).

Who can apply

Eligibility highlights

Suppliers meeting the procurement selection and technical requirements set out in the tender documents. The call is governed by EU procurement rules; candidates must submit electronically and comply with the specified qualification and awarding criteria in the tender dossier.

1. 1Submission is required electronically via the Funding & Tenders Portal.
2. 2Applicants must satisfy the administrative, technical and financial selection criteria in the tender specifications.
3. 3The call includes post-award electronic ordering and payment.

Access tender documents and submission tools via the portal:Tender details.

Basic opportunity details

Issuing authority:European Commission, Service for Foreign Policy Instruments (FPI), Unit FPI.6. Procurement type: Supplies (main CPV 35810000). Procedure type: Open procedure for the conclusion of a single framework contract (single FWC). Call identifier: EC-FPI/2026/EA-OP/0013. Planned FWC duration: 48 months (4 years). Estimated total contract value: €2,000,000 (estimated overall contract amount).

Key dates:Publication date: 26 June 2026. Deadline to request additional information: 4 September 2026, 14:00:00 (Brussels time). Tender submission closing date: 11 September 2026, 14:00:59 (Brussels time). Open tender event (opening of tenders): 14 September 2026, 15:00 (Brussels time). Note: the tender is e-submission only via the EU Funding & Tenders Portal (Funding and Tenders Portal). ¹

What is being procured

A single centralized framework contract for the supply of security equipment to CFSP Entities. The FWC will be used to place specific contracts/orders by CFSP Entities (including CSDP operations, EU Special Representatives, the KSC and other CFSP beneficiaries) as needs arise during the 4-year period. The procurement is intended to cover a variety of security-related supplies; tender documentation includes technical specifications and financial/offers spreadsheets as annexes.

Eligible applicant types

Any economic operator that satisfies the conditions set out in the tender documentation and the procurement rules may bid. Typical eligible applicant types (based on the procurement nature and standard EU procurement practice) include: SMEs, large enterprises, manufacturers, distributers/resellers of security equipment, single legal entities and consortia (where expressly allowed by the tender dossier), commercial suppliers, and established companies registered in eligible jurisdictions. The tender documentation contains selection criteria and required supporting evidence for economic and financial capacity, technical and professional capacity, and documentary proof (e.g. certificates, declarations). Specific tenderer qualification requirements and submission documents are listed in the Information for candidates and tenderers (Tender Specs Part 1) and supporting annexes.

Funding type and nature of support

This is a procurement/tender (contract award) rather than a grant. The primary financial mechanism is a supply contract under a framework agreement. Successful bidder(s) will receive contract payments (monetary remuneration) under specific call-offs/orders issued against the FWC. Post-award processes support electronic ordering and electronic payment.

Consortium requirement

The notice describes a framework agreement to be concluded with a single economic operator (single FWC). The procurement allows participation by economic operators; the tender dossier must be consulted to confirm whether joint ventures/consortia or subcontracting arrangements are permitted and under which conditions. Tender documents normally set out how consortium/joint tenderers must present their capacities, statements of joint liability, and lead partner mandates (if allowed).

Beneficiary scope (geographic eligibility) and benefitting zones

This is an EU procurement conducted by the European Commission for CFSP Entities. The FWC will serve CFSP operations and beneficiaries operating in external countries and regions identified in the procurement notice. Bidders are typically economic operators established in jurisdictions permitted by EU procurement law and the tender dossier. The procurement notice explicitly lists the countries/zones where the CFSP Entities operate or which will benefit from supplies under the FWC; these are not restrictive eligibility lists for tenderers but indicate where deliveries or missions might occur.

1. 1Benin
2. 2Central African Republic
3. 3Côte d'Ivoire
4. 4Ghana
5. 5Somalia
6. 6Togo
7. 7Israel
8. 8Iraq
9. 9Libya
10. 10Palestine
11. 11Kosovo
12. 12Armenia
13. 13Georgia
14. 14Moldova
15. 15Ukraine

Target sector and technical scope

Target sector:Security equipment supplies (defence-related/safety equipment for civilian Common Foreign and Security Policy actors and missions). The procurement CPV (35810000) and annexes indicate technical specifications and an Annex 6 (Technical Specifications + Financial offer) contained in the tender documentation. Exact list of items, technical standards, quantity ranges and delivery/installation/service conditions are provided in the technical specification annex; bidders must follow those specifications exactly and provide conformity documentation and any required certifications.

Expected project stage and contract execution

This is a supply and delivery contract for operational use; maturity expected is commercialization and operational supply. The FWC anticipates repeated call-offs and deliveries during the 48-month period; bidders must be ready to fulfill orders for operational deployments in the listed beneficiary countries, including logistics, transport, possibly installation and after-sales support where specified.

Funding amount and estimated contract value

Estimated overall contract amount: €2,000,000 (currency EUR) for the whole FWC period (4 years). This is the estimated value provided in the notice and used for procurement advertising and planning. The actual value of individual call-offs will depend on demand during the FWC period.

Application and submission process

Application method:Open call — interested economic operators must submit a tender via e-submission through the Funding and Tenders Portal (eSubmission required). Tender dossier and all annexes (Invitation to tender, Tender Specs Part 1 admin, Annexes including technical specifications, draft contract, template order forms) are published on the portal and must be consulted. The submission deadline is firm; late tenders are rejected.

Application stages and evaluation

The core process comprises a single formal tender submission stage with evaluation against the published selection and award criteria. Typical stages are: 1) Publication and tender submission; 2) Administrative and selection checks; 3) Evaluation of award criteria (price and other criteria as defined in the tender dossier); 4) Award decision and signature of the framework contract. The tender includes a tender validity period of 90 days from submission. The award is based primarily on price as indicated in the awarding criteria (price weighting and other subordinate criteria are specified in the procurement documents).

Applicants should expect clarifications/questions rounds during the additional information request period (deadline indicated in the notice). After award, framework contractors will receive call-offs/orders electronically.

Success rates

The notice does not publish historical success rates. As a competitive open procurement for a single FWC with an estimated total value of €2,000,000, the success rate depends on the number and quality of bids received. No explicit success probability is provided in the documentation.

Co-funding and financial obligations

No co-funding from tenderers is required; this is a procurement for which the contracting authority will pay suppliers under contract terms. Tenderers bear their own preparation costs. Financial guarantees, performance security, or advance payment terms (if applicable) are specified in the draft contract and tender specifications; bidders must consult the draft contract annex for any required securities, guarantees or performance bond clauses.

Documents and templates provided in the tender dossier

The contracting authority published a full set of tender documents and templates. Bidders must download and use the official versions from the Funding & Tenders Portal. Major documents published include Invitation to tender, Tender Specifications Part 1 (administrative) with Annexes (Main body and Annexes 1, 3-5), Annex 2 (Declaration of Honour), Annex 6 (Technical Specifications and Financial offer - spreadsheet), Annex 7 (BPIF), Draft contract, and Template for Order Forms. These documents contain the precise forms, declarations, scoring rules, technical requirements, and contractual clauses to be completed and submitted.

1. 1Invitation to tender (PDF) — contains procedural instructions and submission requirements.
2. 2Tender Specifications - Part 1 (Admin) - Main body and Annexes 1, 3-5 (PDF) — contains selection and exclusion criteria, administrative rules and the main tendering conditions.
3. 3Tender Specifications - Part 1 (Admin) - Annex 2 (Declaration of Honour) (DOCX) — mandatory form to declare non-exclusion grounds.
4. 4Annex I (Tender Specs) - Annex 6 (Technical Specifications + Financial offer) (XLSX) — essential technical item list, quantities (if any), and financial offer template to be filled by bidders.
5. 5Annex 7 - BPIF (PDF) — business profile and information form.
6. 6Draft contract (Draft contract PDF) — the contract text that the successful tenderer will sign; includes general terms, deliveries, payment, liabilities and performance conditions.
7. 7Annex III - Template for Order Forms (PDF) — template used by CFSP Entities when issuing call-offs under the FWC.

Selection and award criteria (summary)

Awarding criteria:Price is the primary awarding criterion as indicated in the procurement metadata (price with weighting shown in the tender documents). Subordinate awarding criteria and the detailed scoring methodology are set out in the tender specifications and annexes. Selection criteria include economic and financial capacity and technical/professional capacity; documentary evidence and minimum thresholds are described in the Information for candidates and tenderers.

Contract execution and post-award

The framework contractor must be capable of executing orders across the listed beneficiary countries and comply with delivery, packaging, customs, export and transport rules applicable to operations in third countries. The post-award process supports electronic ordering and electronic payments. The draft contract details delivery terms, warranties, liability, confidentiality, security requirements, and termination clauses.

Practical recommendations for bidders

1. 1Download and study all tender documents and annexes from the Funding & Tenders Portal carefully, including the Technical Specifications + Financial offer spreadsheet.
2. 2Ensure you can meet delivery and logistic requirements to the listed beneficiary countries and can provide required certifications and conformity documentation.
3. 3Prepare the Declaration of Honour, proof of legal status, financial statements, and technical references as required in the tender dossier.
4. 4Price competitively while ensuring compliance with technical specifications and service levels; price is the main award criterion.
5. 5Register and prepare your submission on the Funding & Tenders Portal well before the deadline; the procedure is eSubmission only.
6. 6Monitor the questions/answers and any corrigenda on the portal before the deadline; use the additional information request period if clarifications are needed.
7. 7Review the draft contract for performance securities or guarantees and plan for any required performance bonds or insurance cover.

Mentioned countries (explicit in the notice)

The notice explicitly mentions the following countries as benefitting zones or potential delivery/operation locations: Benin, Central African Republic, Côte d'Ivoire, Ghana, Somalia, Togo, Israel, Iraq, Libya, Palestine, Kosovo, Armenia, Georgia, Moldova, Ukraine.

Co-funding requirement

There is no co-funding requirement from bidders in the sense of grants. This is a procurement: bidders offer prices and, if awarded, receive payment under contract terms. Any financial guarantees or performance securities required by the draft contract must be provided by the contractor as specified.

Templates and application form structure

The tender dossier contains mandatory templates to be completed and uploaded. Key templates and form structures include: invitation to tender cover, Declaration of Honour (Annex 2), administrative forms for tenderers (Annexes 1, 3-5), Business Profile and Information Form (BPIF, Annex 7), Technical Specifications and Financial Offer spreadsheet (Annex 6 — bidders must insert unit prices, total prices, and breakdowns in the provided XLSX), and the Template for Order Forms (Annex III). The draft contract must be reviewed and any required signed declarations or signatures included. Tenderers must present documents in the formats requested (PDF, native DOCX/XLSX where specified).

Application stages count

Single main tender submission stage (1), followed by administrative and selection checks and evaluation leading to award. Operationally, bidders may face clarification rounds (Q&A) and requests for documents during evaluation; however, the formal application has one submission stage prior to evaluation.

Summary and final remarks

This opportunity is an EU open procurement to award a single 4-year framework contract for the supply of security equipment to Common Foreign and Security Policy (CFSP) Entities. It is a tender (procurement) rather than a grant. The estimated total value for the FWC is €2,000,000. Bidders must submit tenders electronically via the EU Funding & Tenders Portal by 11 September 2026, 14:00:59 (Brussels time). The tender dossier (Invitation, Tender Specifications, Annexes including Technical Specifications and Financial Offer spreadsheet, Draft Contract and Template Order Forms) contains mandatory templates and the full list of administrative, selection and awarding rules and must be followed exactly. The FWC will be used to issue call-offs for deliveries to a range of beneficiary countries and CFSP operations; bidders must be prepared for logistics and compliance in those countries. Price is the dominant award criterion; selection and exclusion criteria and required supporting documents are set out in the Information for candidates and tenderers. For all downloads, clarifications and submissions use the Funding & Tenders Portal listing for the call (see tender page). ¹

Footnotes

1. 1Tender documentation and submission are available on the EU Funding & Tenders Portal: ec.europa.eu

Funding Opportunity Overview

The European Commission's Service for Foreign Policy Instruments (FPI.6) is launching an open procedure to conclude a 4-year single framework contract for the supply of security equipment to CFSP Entities, including CSDP Operations, EU Special Representatives, and KSC ¹.

Estimated Contract Value:The estimated overall contract amount is €2,000,000, covering security equipment supplies under specific orders placed by beneficiary entities ².

Contract Duration:The framework contract will be valid for 48 months (4 years), starting from the date of conclusion, with orders placed via specific contracts under the FWC ³.

Who Should Apply

Applicants must be suppliers capable of delivering security equipment meeting EU standards, with experience in international or defense-related procurement, and the ability to operate in multiple beneficiary countries including Ukraine, Georgia, Moldova, Iraq, and Benin ⁴.

1. 1Proven capability in supplying security equipment (CPV 35810000)
2. 2Experience in international or defense-related contracts
3. 3Ability to deliver across multiple beneficiary zones (e.g., Ukraine, Georgia, Iraq, Benin)
4. 4Compliance with EU procurement and security regulations

Eligibility Highlights

The tender is open to all legal entities, including SMEs, but SME suitability is not explicitly indicated. Applicants must submit tenders electronically via the EU Funding & Tenders Portal and comply with the draft contract and technical specifications provided ⁵.

Key Deadlines and Procedures

The deadline for submission is 11 September 2026 at 14:00:59 (Brussels time). The opening of tenders will occur on 14 September 2026 at 15:00. Additional information requests must be submitted by 4 September 2026 ⁶.

Submission Deadline:11 September 2026, 14:00:59 (Brussels time) ⁶.

Tender Opening Date:14 September 2026, 15:00 (Brussels time) ⁶.

Documents and Resources

All relevant documents, including the draft contract, tender specifications, technical specs, and order form templates, are available on the EU Funding & Tenders Portal. Applicants must consult these for compliance and technical requirements ⁷.

Official Portal:EU Funding & Tenders Portal ⁷.

Contact Information

The lead contracting authority is the European Commission, FPI – Service for Foreign Policy Instruments. For further inquiries, refer to the official portal or contact details provided in the tender documentation ⁸.

Lead Authority:European Commission, FPI – Service for Foreign Policy Instruments ⁸.

Footnotes

1. 1Official tender description: EU Tender Details
2. 2Estimated contract amount: €2,000,000 EU Tender Details
3. 3Contract duration: 48 months (4 years) EU Tender Details
4. 4Beneficiary countries include Ukraine, Georgia, Moldova, Iraq, Benin, and others EU Tender Details
5. 5Submission method: eSubmission; Award criterion: Price (100%) EU Tender Details
6. 6Deadlines: Submission 11 Sep 2026, Opening 14 Sep 2026, Info request 4 Sep 2026 EU Tender Details
7. 7Documents available: Draft contract, tender specs, technical specs, order forms EU Tender Documents
8. 8Lead authority: European Commission, FPI – Service for Foreign Policy Instruments EU FPI Homepage