Security services for the Delegation of the European Union to the Pacific

This document provides detailed information about a tender opportunity issued by the European External Action Service (EEAS) for the provision of security services for the Delegation of the European Union to the Pacific. The estimated total value of the tender is 42,500,000 FJD, equivalent to over €5 million. The contract is categorized under the Common Procurement Vocabulary (CPV) code 79710000, which pertains to security services.

Eligible applicants for this tender are primarily large enterprises and specialized security companies, as the tender is not suitable for small and medium-sized enterprises (SMEs). The expected applicants must have the appropriate expertise and capacity to deliver security services effectively in the Pacific region.

This opportunity is a procurement contract rather than a grant, structured as a framework agreement without reopening competition, and allows for a contract duration of up to 72 months. The application process involves an initial submission of requests to participate, followed by a competitive negotiation phase for those shortlisted. The deadline for submitting requests is October 31, 2025, at 21:00 local time in Fiji.

Interested parties must submit their applications electronically through the designated eSubmission system, which supports multiple languages. Each applicant is required to obtain a Participant Identification Code (PIC) to partake in the tender process. The maximum size for individual file attachments is limited to 50 MB, with a total of up to 200 files allowed per submission.

The evaluation of submissions will weigh quality at 60% and price at 40%, emphasizing the importance of service quality and expertise alongside cost-effectiveness. The tender does not include a co-funding requirement; the contracting authority will cover the entire contract value.

Overall, this tender signifies a substantial procurement opportunity focused on enhancing EU external action capabilities in the strategic Pacific region, appealing to providers with international security experience and the capacity to operate in diverse operational environments.

This is an invitation to submit a request to participate in a call for tenders for the provision of security services for the Delegation of the European Union to the Pacific. The procedure identifier is EEAS/DELFJIS/2025/CPN/0160. The submission method is electronic and the call is currently open for submission. The estimated total value of the tender is 42,500,000 FJD. The TED publication date is 23/09/2025. The lead contracting authority is the European External Action Service (EEAS). The main classification (CPV) code is 79710000, which refers to security services. The nature of the contract is for services, and the maximum contract duration is 72 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition. The deadline for receipt of requests to participate is 31/10/2025 at 21:00 Pacific/Fiji time.

The following documents are available for download: Invitation to participate, Tender specifications, Draft framework contract, Request to participate, Declaration on Honour, Declaration on Honour(11), and Request to participate form. All documents were published on 23/09/2025 and are version 1, with no translations available.

Submissions must be sent exclusively via the electronic submission system.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to . Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa. Published on 17/10/2024 21:36

How should I name attachments in eSubmision?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The . Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European External Action Service (EEAS) for the provision of security services to the Delegation of the European Union to the Pacific. The tender is valued at 42.5 million FJD and will be awarded based on the best price-quality ratio. The contract will be a framework agreement lasting 72 months. Interested parties must submit their requests to participate electronically by 31/10/2025, 21:00 Fiji time. The eSubmission system supports multiple languages and encrypts uploaded documents. Applicants need a PIC (Participant Identification Code) to participate. The maximum file size for attachments is 50 MB, and the number of attachments is limited to 200. The call uses a competitive procedure with negotiation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that it is a call for tenders for security services, it is likely that eligible applicants would include companies, firms, or organizations that specialize in providing security services. This could include SMEs, large enterprises, or other types of organizations with the relevant expertise and capacity.

Funding Type: The funding type is procurement, specifically a service contract. The call is for the "Provision of security services," indicating a procurement of services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The call for tenders is for security services for the Delegation of the European Union to the Pacific. This suggests that the geographic eligibility is focused on companies or organizations that can provide services in the Pacific region. It is not explicitly stated whether the applicants must be based in the Pacific region, but it is implied that they must be able to operate there.

Target Sector: The target sector is security services. The call specifically mentions "Provision of security services for the Delegation of the European Union to the Pacific." The CPV code provided (79710000) also confirms that the target sector is security services.

Mentioned Countries: Fiji is explicitly mentioned as the timezone for the deadline (Pacific/Fiji). The call is for the Delegation of the European Union to the Pacific, indicating a focus on countries within the Pacific region.

Project Stage: The project stage is service provision. The call is for the provision of security services, which implies that the project is at the stage where the services need to be delivered.

Funding Amount: The estimated total value of the contract is 42,500,000 FJD (Fiji Dollars).

Application Type: The application type is an open call for tenders. The text states "Open For Submission," indicating that it is an open call. The procedure type is a "Competitive procedure with negotiation."

Nature of Support: The nature of support is a service contract. The selected tenderer will receive money in exchange for providing security services.

Application Stages: The application stages are not explicitly detailed, but the procedure type "Competitive procedure with negotiation" suggests that there are likely multiple stages. These stages would likely include a request to participate, followed by a full tender submission for those who are shortlisted, and potentially negotiation before the final award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary: This is a call for tenders issued by the European External Action Service (EEAS) for the provision of security services for the Delegation of the European Union to the Pacific. The procedure is a competitive one with negotiation, and the estimated total value of the contract is 42,500,000 Fiji Dollars. The maximum contract duration is 72 months. The deadline for receipt of requests to participate is 31/10/2025 at 21:00 Pacific/Fiji time. Submissions must be sent electronically. The call is open to any organization that can provide security services in the Pacific region, and both single applicants and consortia are eligible to apply. Applicants must register for a Personal Identification Code (PIC) to participate. The tender documents, including the invitation to participate, tender specifications, draft framework contract, request to participate form, and declarations on honour, are available for download. The eSubmission system supports multiple languages and encrypts uploaded documents.