Security services for the Delegation of the European Union to Ghana

This tender opportunity involves a public procurement contract specifically for security services for the Delegation of the European Union to Ghana. The contracting authority responsible for this procurement is the European External Action Service (EEAS), with a contract reference identifier of EEAS/DELGHAA/2025/CPN/0173. The estimated total value of the contract is €2,710,000 EUR, and the maximum duration is set for 72 months, with provisions for two 48-month renewal periods.

The main services required include the provision of security guards, active GPS/GPRS tracking systems, alarm systems, and closed-circuit television (CCTV) systems aimed at ensuring the security of persons and assets. This procurement is categorized under the CPV code 79710000, which refers to security services.

Eligible applicants include any legal entity capable of providing the specified security services, though the opportunity does not specifically target small and medium-sized enterprises (SMEs). Single applicants are allowed, but consortiums are also permitted, indicating flexibility in how bidders can structure their submissions.

The submission method for this opportunity is electronic, and the deadline for submitting requests to participate is January 20, 2026, at 16:00 UTC. Interested parties must register a Personal Identification Code (PIC) to participate, whether as a sole candidate or as part of a consortium.

The award of the contract will be based on a two-stage evaluation procedure where criteria are split: 60% quality and 40% price. This emphasizes the importance placed on the quality of services over the cost. Additionally, the tender follows a framework agreement format that does not allow reopening of competition, indicating a more streamlined selection process once the initial bids have been evaluated.

Submissions must be made electronically through the relevant EU portals, adhering to specified technical requirements, including file size limits for attachments and naming conventions. The system used for submissions supports all 24 official EU languages and encrypts documents to ensure confidentiality.

In summary, this is a significant tender for security services at the EU Delegation in Ghana, with comprehensive requirements and a structured application process that favors high-quality bids from capable contractors.

This is a call for tenders for security services for the Delegation of the European Union to Ghana. The procedure identifier is EEAS/DELGHAA/2025/CPN/0173. The submission method is electronic, and the call is currently open for submission.

The contractor will provide the human and material resources necessary to ensure the security of persons and assets under the contracting authority's responsibility. The main services include the provision of security guards, active GPS/GPRS tracking systems, alarm systems, and CCTV systems.

This is a competitive procedure with negotiation. The estimated total value is 2,710,000 EUR. The TED publication date is 16/12/2025. The lead contracting authority is the European External Action Service (EEAS). The main classification (CPV) code is 79710000 Security services. The nature of the contract is for services. The maximum contract duration is 72 months. The award method is the best price-quality ratio. It is a framework agreement without reopening of competition. The deadline for receipt of requests to participate is 20/01/2026 16:00 Africa/Accra.

The following documents are available for download:

EN1. Invitation to submit request to participate, published on 16/12/2025, Version 1, no translations available.
EN2. Tender specifications Part I, published on 16/12/2025, Version 1, no translations available.
EN3. draft Framework Contract - Security Services, published on 16/12/2025, Version 1, no translations available.
NS4. Request to participate form, published on 16/12/2025, Version 1, no translations available.
EN5. Declaration of honour, published on 16/12/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given on the website and must be submitted electronically.

Some frequently asked questions (FAQ) and their answers are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this tender is for security services for the EU Delegation in Ghana. The European External Action Service is looking for a contractor to provide security guards, GPS tracking, alarm systems, and CCTV systems. The contract is worth over 2.7 million euros and will last for 6 years. Companies interested in bidding must submit their requests to participate electronically by January 20, 2026. The tender documents provide detailed specifications and requirements for the services. A PIC code is mandatory for participation. The eSubmission system supports various file types and languages, and encrypts uploaded documents.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can provide security services. This could include SMEs, large enterprises, or specialized security firms.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract where the selected contractor will be paid for providing security services.

Consortium Requirement: The opportunity details do not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender is for security services for the Delegation of the European Union to Ghana. While the location of service is Ghana, the geographic eligibility of the applicants is not explicitly stated. It is possible that the tender is open to companies registered in the EU, Ghana, or internationally, but this needs to be confirmed in the tender documents.

Target Sector: The target sector is security services.

Mentioned Countries: Ghana.

Project Stage: The project stage is for the provision of operational security services.

Funding Amount: The estimated total value of the tender is 2,710,000 EUR.

Application Type: The application type is an open call for tenders, with a competitive procedure with negotiation.

Nature of Support: Beneficiaries will receive money in exchange for providing security services.

Application Stages: The application process involves submitting a request to participate, as indicated by the tender specifications and documents. The procedure type is a competitive procedure with negotiation, suggesting multiple stages of evaluation and potential negotiation with the bidders.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European External Action Service (EEAS) for security services for the Delegation of the European Union to Ghana. The procedure identifier is EEAS/DELGHAA/2025/CPN/0173. The estimated total value of the tender is 2,710,000 EUR, and the maximum contract duration is 72 months. The submission method is electronic, and the deadline for receipt of requests to participate is 20/01/2026 at 16:00 Africa/Accra time. The contractor will be responsible for providing human and material resources to ensure the security of persons and assets under the contracting authority's responsibility. The main services include security guards, active GPS/GPRS tracking systems, alarm systems, and CCTV systems. The award method is based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition. Interested parties must submit their requests to participate electronically through the eSubmission system, ensuring that all attachments comply with the system's technical requirements, including file size limits (under 50 MB) and naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.