Scientific Risk Assessment training coordination

The European Food Safety Authority (EFSA) has published a call for tenders, reference EFSA/2025/OP/0020, aimed at securing services for scientific risk assessment training coordination. This procurement opportunity is broken down into three lots, totaling an estimated value of 592,000 EUR.

Lot 1, valued at 182,000 EUR, focuses on coordinating the logistical and administrative aspects for EFSA’s scientific training courses. This includes handling event management and support for scientific education programs. Lot 2, with an estimated value of 307,000 EUR, involves the development of eLearning solutions, requiring capabilities in instructional design and platform development aligned with EFSA's quality standards. Lot 3, valued at 103,000 EUR, concerns support and maintenance of the EU Academy platform, necessitating knowledge of the platform’s functionalities and related training programs.

The maximum duration of the contracts for each lot is set at 48 months. The award will be based on a competitive procedure, prioritizing the best price-quality ratio. Participants must submit their tenders electronically, with the deadline set for November 17, 2025, at 14:30 Europe/Rome time.

Eligibility is broad, allowing participation from various service providers including large enterprises, SMEs, and consultancy firms. A Personal Identification Code (PIC) is required for all applicants, whether applying individually or as part of a consortium. The guidelines specify that entities from other countries, including non-EU member states, may also have the opportunity to apply, subject to specific eligibility criteria detailed in the tender specifications.

The nature of this opportunity is strictly procurement, emphasizing the exchange of services for payment rather than grant funding. This call is relevant to organizations with expertise in research and development, training delivery, eLearning development, and platform management.

Potential bidders are encouraged to review the tender documents carefully for detailed requirements and are advised that submissions must adhere to the electronic submission guidelines, including file size limits and format specifications.

The European Food Safety Authority (EFSA) has published a call for tenders, EFSA/2025/OP/0020, for scientific risk assessment training coordination. The total estimated value of the tender is 592,000 EUR. The TED reference is 184/2025 629205-2025. The TED publication date is 25/09/2025.

The call is divided into three lots:

Lot 1: Coordinate the logistical and administrative aspects involved in the development and delivery of EFSA’s Scientific Training Courses. The estimated value for this lot is 182,000 EUR.
Lot 2: Development of eLearning solutions. The estimated value for this lot is 307,000 EUR. The contractor shall provide organisational, logistical, and pedagogical support for EFSA’s scientific training courses, ensuring smooth delivery in line with EFSA’s quality standards.
Lot 3: EU Academy platform support and account maintenance. The estimated value for this lot is 103,000 EUR. Demonstrate knowledge of EU Academy functionalities and complete the JRC training programme (offered through the platform itself), ensuring that they can operate independently from the outset while also supervising third parties involved in course setup.

The maximum contract duration for each lot is 48 months. The award method is based on the best price-quality ratio. The procedure type is an open procedure. The contract is a framework agreement without reopening of competition. The main CPV classification for all lots is 73000000 Research and development services and related consultancy services. The additional CPV classification for all lots is 73100000 Research and experimental development services.

Key milestones include:

TED publication date: 25/09/2025
Date and time of public opening: 18/11/2025 14:30 Europe/Rome
Deadline for receipt of tenders: 17/11/2025 14:30 Europe/Rome
Contracting authority is not bound to reply to questions submitted after: 07/11/2025 07:00 Europe/Rome

The following documents are available for download:

Invitation to tender Invitation letter (Published on 25/09/2025, All lots, Version 1)
Draft Contract (Published on 25/09/2025, Lot 3, Version 1)
Financial offer Lot 3 Financial offer form (Published on 01/10/2025, Lot 3, Version 2)
Draft Contract (Published on 25/09/2025, Lot 2, Version 1)
Financial offer lot 2 Financial offer form (Published on 01/10/2025, Lot 2, Version 2)
Draft FWC EFSA-2025-OP-0020 Lot 1 Draft contract (Published on 01/10/2025, Lot 1, Version 1)
Tender Specifications Tender specifications (Published on 25/09/2025, All lots, Version 1)
Financial offer lot 1 Financial offer form (Published on 01/10/2025, Lot 1, Version 1)

Submissions must be sent exclusively via electronic submission at the address provided.

Questions and Answers:

A question was raised about missing documents (Financial Offer Lot 2 and Draft Contract). The response indicated a synchronization problem, which has been resolved, and the documents are now visible.
A question was raised about the financial offers including three units of final report, whereas the technical specifications required only one. The response confirmed the inconsistency and indicated that updated versions of the financial offers have been published to align with the technical specifications, requiring one final report per lot.
A question was raised about uploading the financial offer form for Lot 2. The response indicated that an updated financial offer for Lot 2 would be published.
A question was raised from an agency headquartered in Toronto, Canada, regarding rules for participation and countries eligibility. The response referred to the guidelines for tenderers published on the EFSA website.

FAQ regarding eSubmission:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents: Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support: Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for the most up-to-date technical recommendations.
Is it possible to view the details of the submission after the deadline: No, the content of the submission is not accessible after the deadline as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal: Submissions can be found in ‘My Submission(s)’ for open calls for tenders and requests to participate, or in other relevant sections depending on the procedure type.
Which size should attachments have: Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission: Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported: Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents: Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission: A Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do: Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission: The maximum number of documents is 200 files.
Why do tenderers need a PIC: It is mandatory to register for a PIC to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC): Check if the organisation is already registered using the Search PIC tool.
How many languages does the system support: The system supports all 24 official EU languages.
Which is the character set encoding in the system: The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information: Yes, the system encrypts all uploaded documents using an asymmetric key.
Which file types does the system support: The supported file types depend on the type of submission.
Can I view and edit my draft submission: Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission: No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent: No, this is an auto-generated notification.

In summary, this is a call for tenders by the European Food Safety Authority (EFSA) to secure services related to scientific risk assessment training. The tender is divided into three lots covering logistical coordination, eLearning development, and EU Academy platform support. The total estimated budget is 592,000 EUR, and the contracts are framework agreements lasting up to 48 months. Interested parties must submit their tenders electronically by November 17, 2025, and should consult the tender specifications and related documents for detailed requirements and submission guidelines. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The opportunity is open to any tenderer that meets the eligibility criteria specified in the guidelines for tenderers published on the EFSA website. This suggests a broad range of potential applicants, including but not limited to companies, research institutions, and other organizations capable of providing the required services. The eligibility of entities from countries outside the EU, such as the agency from Toronto, Canada mentioned in the Q&A, depends on the specific rules outlined in the guidelines for tenderers.

Funding Type: The funding type is procurement, specifically a service contract. The European Food Safety Authority (EFSA) is seeking services related to scientific training courses and platform support.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The FAQ mentions that a Personal Identification Code (PIC) is mandatory whether participating as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is specified in the guidelines for tenderers published on the EFSA website. Based on a question from an agency in Toronto, Canada, it is implied that entities outside the EU may be eligible, depending on the specific criteria in the guidelines. Therefore, it is likely that the scope includes EU and potentially international entities.

Target Sector: The target sector is research and development services and related consultancy services, specifically in the area of food safety and scientific training. This includes logistical and administrative support for training courses, development of eLearning solutions, and EU Academy platform support.

Mentioned Countries: Canada is mentioned in the Q&A section, indicating that companies from Canada have shown interest. However, the eligibility of Canadian or other non-EU entities depends on the guidelines for tenderers published on the EFSA website. No other specific countries are mentioned, but the opportunity is likely open to entities within the EU and potentially other countries based on the guidelines.

Project Stage: The project stage is focused on the implementation and delivery of training services, development of eLearning solutions, and platform support. This suggests a focus on development, implementation, and operational support rather than basic research or early-stage idea development.

Funding Amount: The estimated total value of the call for tenders is 592,000 EUR. The estimated values for each lot are: Lot 1: 182,000 EUR, Lot 2: 307,000 EUR, Lot 3: 103,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered. This is a service contract where the contractor provides services and is compensated financially.

Application Stages: The number of stages is not explicitly stated, but it involves at least one stage of submitting a tender, which will then be evaluated based on the best price-quality ratio. Further stages may be involved in the evaluation and selection process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned.

Summary:

This is a call for tenders issued by the European Food Safety Authority (EFSA) for services related to scientific risk assessment training coordination. The call is divided into three lots: Lot 1 focuses on coordinating the logistical and administrative aspects of EFSA's scientific training courses, with an estimated value of 182,000 EUR. Lot 2 involves the development of eLearning solutions, with an estimated value of 307,000 EUR. Lot 3 concerns EU Academy platform support and account maintenance, with an estimated value of 103,000 EUR. The total estimated value for all lots is 592,000 EUR.

The procedure is an open call, meaning any eligible tenderer can apply, and submissions must be made electronically. The deadline for receipt of tenders is November 17, 2025, at 14:30 Europe/Rome time. The contract duration for each lot is a maximum of 48 months. The award method is based on the best price-quality ratio.

The call is relevant to organizations with expertise in research and development services, consultancy services, training, eLearning development, and platform support. Tenderers must demonstrate knowledge and capabilities relevant to the specific lot(s) they are applying for. A Personal Identification Code (PIC) is mandatory for all applicants, whether applying individually or as part of a consortium.

The eligibility of tenderers from countries outside the EU, such as Canada, is determined by the guidelines for tenderers published on the EFSA website. Potential applicants should consult these guidelines to ensure they meet the eligibility criteria. The eSubmission system supports multiple languages and has specific requirements for file types and sizes. The system encrypts all uploaded documents to ensure confidentiality.