Scientific ICT PCs (nr. 64) for JRC Dir D and E

The European Commission's Joint Research Centre (JRC) has announced a future procurement opportunity for the acquisition of 64 scientific PCs intended to replace outdated workstations currently in use. The existing machines are incompatible with the new DELTA domain infrastructure and are running on Windows 10, which is reaching its end-of-life in October 2025. This presents security vulnerabilities and integration challenges.

The planned procurement is characterized as a negotiated procedure for a middle or low-value contract, with the maximum duration of the contract set at 48 months. The exact funding amount has not been disclosed, but it likely falls under €200,000. Interested suppliers are encouraged to express their interest electronically between October 27, 2025, and November 11, 2025, after which the formal negotiated procedure will be launched on November 11, 2025.

The tender is open to companies capable of supplying ICT equipment, particularly larger vendors, as the indication states that it is not suitable for small and medium-sized enterprises. The target sector for this procurement is primarily ICT, focusing on computer hardware and peripheral equipment, as classified under the CPV code 30214000. Since this is EU institutional procurement, organizations from EU member states and associated countries are eligible to apply.

The procurement does not require a consortium and is aimed at obtaining existing technology rather than funding for research or innovation projects. This tender represents a direct purchase agreement where payments will be made upon delivery and acceptance of the PCs.

Suppliers interested in this opportunity must register with the EU Funding & Tenders Portal, review the full tender documents once published, and ensure compliance with the necessary technical specifications and pricing. This is not a grant opportunity but a straightforward procurement procedure aimed at enhancing the JRC’s IT infrastructure.

This is a publication announcing the European Commission, DG JRC Joint Research Centre's intention to publish a future negotiated low or middle value procedure. It is not a call for tenders. The procedure identifier is EC-JRC/IPR/2025/MVP/5681-EXA. The subject of the planned call for tenders is "Scientific ICT PCs (nr. 64) for JRC Dir D and E".

The description states that these PCs are essential to replace current GIS workstations that are no longer performing adequately on the VDI platform. The existing PCs are running on Windows 10, which reaches End-of-Life (EOL) in October, posing a significant security and compatibility risk. Furthermore, they cannot integrate with the new JRC DELTA domain. The specifications for these new PCs have been thoroughly reviewed and agreed upon with the T6 unit, as they will be placed in the DELTA domain.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Commission, DG JRC Joint Research Centre. The main classification (CPV) code is 30214000, which refers to workstations. The nature of the contract is supplies. The maximum contract duration is 48 months. There is no framework agreement.

The start date for expression of interest is 2025-10-27 Europe/Brussels. The deadline for expression of interest is 11/11/2025 06:59 Europe/Rome. The indicative date of launch of the negotiated procedure is 2025-11-11 Europe/Rome.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. The address for expression of interest is "Express interest".

A question and answer section is available.

A frequently asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer provided is that references that feature an ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This answer was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future procurement procedure by the European Commission's Joint Research Centre (JRC). The JRC intends to launch a negotiated procedure to acquire new scientific ICT PCs to replace existing GIS workstations that are becoming obsolete and pose security risks. The new PCs need to be compatible with the JRC's DELTA domain. Companies interested in this opportunity should monitor the EU Funding & Tenders Portal for the official launch of the negotiated procedure, expected around November 11, 2025, and express their interest electronically between October 27, 2025 and November 11, 2025. This is not a tender yet, but a heads-up that a tender will be published in the future.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, since it is a planned negotiated procedure for a middle/low value contract for supplies, it is likely that the eligible applicants are suppliers of ICT equipment, such as SMEs or large enterprises.

Funding Type: This is a planned call for tenders, indicating a procurement process. The funding type is therefore procurement.

Consortium Requirement: The information does not specify whether a consortium is required or if a single applicant is sufficient. It is likely open to both single applicants and consortia.

Beneficiary Scope (Geographic Eligibility): The information does not explicitly state the geographic eligibility. Given that it is an EU funding opportunity from the European Commission, it is highly likely that the geographic eligibility includes EU member states, and possibly EEA countries.

Target Sector: The target sector is ICT, specifically related to the supply of workstations.

Mentioned Countries: No specific countries are mentioned. The relevant region is the EU, given the Lead contracting authority is the European Commission, DG JRC Joint Research Centre.

Project Stage: The project stage is procurement of existing technology, specifically workstations.

Funding Amount: The opportunity is described as a "middle/low value contract," so the funding range is variable but likely under €200k, possibly even under €50k.

Application Type: The application type is a planned negotiated procedure. There is an expression of interest phase, followed by a negotiated procedure.

Nature of Support: The beneficiaries will receive money in exchange for supplying the workstations. Therefore, the nature of support is money.

Application Stages: There are at least two stages: an expression of interest, followed by a negotiated procedure.

Success Rates: The success rates are not mentioned. As a negotiated procedure, the success rate after the expression of interest phase will likely be higher than an open call.

Co-funding Requirement: The information does not specify whether co-funding is required.

Summary: This opportunity is a planned call for tenders by the European Commission, DG JRC Joint Research Centre, for the procurement of scientific ICT PCs (workstations). The existing PCs need to be replaced because they are no longer performing adequately, are running on Windows 10 which is reaching its end-of-life, and cannot integrate with the new JRC DELTA domain. The procedure is a planned negotiated procedure for a middle/low value contract. The first step is to express interest electronically, with a deadline of November 11, 2025. The indicative date of launch of the negotiated procedure is November 11, 2025. The maximum contract duration is 48 months. The contract is for the supply of workstations. Companies that supply ICT equipment, particularly workstations, should monitor this opportunity and express their interest when the call opens.