Restaurants Broker Services II

The European Banking Authority (EBA) has issued a call for tenders, reference number EBA/2025/OP/0004, for "Restaurants Broker Services II." This open procedure requires electronic submission and aims to establish a contract with a service provider responsible for organizing external dinners. The services encompass market research regarding available restaurants in the Paris area, obtaining and negotiating offers from potential restaurants, preparing comparative analyses of these offers, contracting services on behalf of both the EBA and ESMA, managing payment processes, and providing necessary logistical support.

The total estimated value of the contract is €485,000, with a maximum duration of 48 months. The selection process will evaluate proposals based on the best price-quality ratio, and the framework will be established without reopening competition after the award.

Key timelines for this tender include a TED publication date of July 10, 2025, a public opening set for September 17, 2025, and a submission deadline of September 16, 2025. Questions regarding the tender must be submitted by September 8, 2025, as late submissions will not receive responses from the contracting authority.

The main classification for this tender falls under event services, specifically identified with the CPV code for event services (79952000). The nature of the contract relates to services rather than goods, indicating that the focus is purely on operational service delivery.

Interested parties must submit their proposals electronically by following the guidelines provided in the tender documents. Submissions will require a Personal Identification Code (PIC), mandatory for participation, whether as a sole applicant or as part of a consortium. The submission will include various documents like invitations to tender and technical/financial offers, all of which will be accessible for download online.

While specific success rates for this tender are not disclosed, there are no co-funding requirements stipulated, meaning contractors will receive full compensation for their services under the agreed contract terms.

Overall, this tender presents a significant opportunity for service providers in the hospitality sector to engage with a European institution for a multi-year framework contract with a substantial monetary value. The contract requires capabilities not only in restaurant brokerage but also in logistics and financial management, ensuring a comprehensive service offering for external engagements.

The European Banking Authority (EBA) has announced a call for tenders, EBA/2025/OP/0004, for Restaurants Broker Services II. The TED reference for this tender is 130/2025 451846-2025. This is an open procedure with electronic submission.

The purpose of this tender is to establish a contract with a service provider for organizing external dinners. The services required include market research in terms of available restaurants in the Paris area (but not limited to), obtaining offers from potential restaurants, negotiating the best offers, preparing comparisons of offers, contracting services on behalf of EBA and ESMA, covering payments of advances and final payments, and providing necessary support when needed.

The estimated total value of this contract is 485,000 EUR. The maximum contract duration is 48 months. The award method will be based on the best price-quality ratio, and the framework agreement will be without reopening of competition.

Key milestones for this tender are:
TED publication date: 10/07/2025
Date and time of public opening: 17/09/2025 15:00 Europe/Paris
Deadline for receipt of tenders: 16/09/2025 00:00 Europe/Paris
Deadline for submitting questions: 08/09/2025 05:00 Europe/Paris. The contracting authority is not bound to reply to questions submitted after this date.

The main classification (CPV) for this tender is 79952000 - Event services. The nature of the contract is for services.

The following documents are available for download:
EN1 Invitation to tender Restaurants broker services II Invitation letter, published on 10/07/2025, Version 1, No translations available
EN2 Tender specifications - Part I Administrative specifications Tender specifications - adm. part, published on 10/07/2025, Version 1, No translations available
EN3 Tender specifications - Part II Technical specifications Technical specifications, published on 10/07/2025, Version 1, No translations available
EN4 Annex 2 - Declaration on the honour Declaration on honour (tender), published on 10/07/2025, Version 1, No translations available
EN5 Annexes 3 to 6 Other invitation to tender document, published on 10/07/2025, Version 1, No translations available
EN6 Annex 7 - Technical offer form Other invitation to tender document, published on 10/07/2025, Version 1, No translations available
EN7 Annex 8 - Financial offer form Financial offer form, published on 10/07/2025, Version 1, No translations available
EN8 Framework contract Draft contract, published on 10/07/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission provided, using the electronic submission method.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate in restricted procedures, and requests for clarifications. Published on 17/10/2024 20:40
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. Attachment names must adhere to the following conditions: The name must contain at least two characters, must only contain alphanumeric characters and the following separators: dots (.), underscores (_), and hyphens (-). It must start with an alphanumeric character. Published on 03/10/2024 16:39
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. For procurement procedures: File size must be less than 50MB. Allowed file extensions are: pdf, doc, docx, xls, xlsx, odt, ods, jpg, jpeg, png, zip. For requests to participate: File size must be less than 50MB. Allowed file extensions are: pdf, doc, docx, xls, xlsx, odt, ods, jpg, jpeg, png, zip. Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, use the PIC of the central structure. Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission. Published on 03/08/2021 22:05

In summary, this tender is an invitation by the European Banking Authority for service providers to submit proposals for managing the organization of external dinners. This includes everything from researching restaurants in the Paris area and negotiating offers to handling payments and providing support. The tender is open for electronic submissions until September 16, 2025. The contract, valued at approximately 485,000 EUR, will be awarded based on the best price-quality ratio and will establish a framework agreement for a duration of 48 months. Interested parties must register for a Participant Identification Code (PIC) and adhere to the technical requirements of the eSubmission system, including file size and naming conventions.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but the tender is open, suggesting it is available to any service provider capable of fulfilling the requirements. This likely includes SMEs, large enterprises, and potentially other types of organizations with relevant experience.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The opportunity appears to be open to both single applicants and consortia. The FAQ mentions that a Personal Identification Code (PIC) is mandatory whether participating as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the contracting authority is the European Banking Authority (EBA) and the service includes restaurants in the Paris area, it is likely open to entities within the EU, and possibly the EEA or other countries depending on the specific requirements outlined in the tender documents.

Target Sector: The target sector is event services, specifically related to the organization of external dinners. This falls under the broader category of services and potentially marketing or consulting related to event planning and management.

Mentioned Countries: France (specifically Paris) is mentioned as the location for restaurant services. The European Union is implied as the relevant region due to the involvement of the European Banking Authority.

Project Stage: The project stage is for establishing a service contract, implying that the service provider should be ready for immediate implementation upon award.

Funding Amount: The estimated total value of the contract is 485,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing restaurant broker services.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, followed by evaluation and selection.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: Co-funding is not mentioned, suggesting that the contract value covers the full cost of the services.

This opportunity is a call for tenders issued by the European Banking Authority (EBA) to establish a contract with a service provider for restaurant broker services. The selected provider will be responsible for organizing external dinners, including market research, obtaining offers from restaurants primarily in the Paris area, negotiating offers, preparing comparisons, contracting services on behalf of EBA and ESMA, handling payments, and providing support as needed. The estimated total value of the contract is 485,000 EUR, and the maximum contract duration is 48 months. The procedure is an open procedure, meaning any capable service provider can apply, and submissions must be made electronically. The deadline for receipt of tenders is September 16, 2025. Tenderers must register for a PIC (Personal Identification Code) to participate, whether as a single entity or part of a consortium. The award method is based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition. The tender documents, including the invitation letter, administrative and technical specifications, declaration on honour, annexes, technical and financial offer forms, and the draft contract, are available for download. The eSubmission system supports various file types and has specific requirements for attachment naming and file sizes (less than 50 MB, with a maximum of 200 files per submission). The system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.