Rental of transport services for EPP Bureau meeting in Heidelberg, Germany from 10/12/2025 to 12/12/2025.

This summary outlines a public procurement opportunity issued by the European Parliament's Directorate-General for Logistics and Interpretation for Conferences, seeking transport services for the European People's Party Bureau meeting in Heidelberg, Germany, scheduled from December 10 to December 12, 2025. The procedure identifier is EP-LINC/2025/LVP/0017-EXA, and this is a planned low or middle value negotiated procedure rather than an active call for tenders.

Eligible applicants include commercial transport service providers capable of delivering vehicle rental services with drivers. The focus on larger service providers is indicated by the note that this opportunity may not be particularly suitable for small and medium-sized enterprises, although they can still apply.

The procurement follows EU rules typical for service contracts, specifically coded under the Common Procurement Vocabulary as 60000000 for transport services and 60170000 for hire of vehicles with drivers. There are no specifics on the contract value within the provided data, but it is categorized as low or middle value.

The timeline for the opportunity begins with the expression of interest starting on October 14, 2025, with a submission deadline set for October 30, 2025, at 06:59 Europe/Brussels time. The indicative date for launching the negotiated procedure is also October 30, 2025. Interested parties must submit their expressions electronically through the EU Funding and Tenders Portal.

This opportunity emphasizes the nature of the contract, which involves payment for services rendered rather than grant funding. The process will be single-stage, focusing on electronic submissions, and there is no consortium requirement specified. The aim is to procure a comprehensive transport package for the event, likely necessitating multiple vehicles and professional drivers for the logistical needs of a significant political gathering.

Overall, this pre-announcement serves as a notification for upcoming procurement, detailing key eligibility criteria, processes, and timelines relevant to potential bidders interested in providing transport services.

This is a publication announcing the European Parliament's intention to publish a future negotiated low or middle value procedure. It is not a call for tenders. The procedure identifier is EP-LINC/2025/LVP/0017-EXA. The description of the planned call for tenders is for the rental of transport services for the EPP Bureau meeting in Heidelberg, Germany from December 10, 2025, to December 12, 2025. The procedure type is indicated by the number 47396214. The estimated total value is not specified. The lead contracting authority is the European Parliament, LINC Directorate-General for Logistics and Interpretation for Conferences. The main classification (CPV) code is 60000000. The nature of the contract is for services. The maximum contract duration is 3 days. There is no framework agreement. The start date for expression of interest is October 14, 2025, Europe/Brussels time. The deadline for expression of interest is October 30, 2025, at 06:59 Europe/Brussels time. The indicative date of launch of the negotiated procedure is October 30, 2025, Europe/Brussels time. The method of expression of interest is electronic, and the address for expression of interest is through the "Express interest" link. Submissions must be sent exclusively at the address for submission given.

A frequently asked question (FAQ) addresses where to find procurement documents for calls for tenders with 'ExA' in the reference. The answer clarifies that references with 'ExA' are not calls for tenders but announcements of the contracting authority's intent to launch a low or middle value negotiated procedure in the future. This FAQ was published on October 3, 2024, at 17:32.

In summary, this is a pre-announcement for a future low or middle value negotiated procedure by the European Parliament for transport services in Heidelberg, Germany, related to an EPP Bureau meeting in December 2025. It provides key dates for expressing interest and indicates that the actual call for tenders will be launched later. The document emphasizes that this is not a call for tenders yet, but a notification of an upcoming opportunity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the contract (rental of transport services), it is likely that eligible applicants would be businesses, including SMEs and potentially larger enterprises, that provide transport services.

Funding Type: This is a procurement opportunity, specifically a planned call for tenders for a service contract.

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. It is possible that either a single applicant or a consortium of transport service providers could be eligible.

Beneficiary Scope (Geographic Eligibility): The opportunity is for transport services in Heidelberg, Germany. Therefore, it is likely that the geographic eligibility would include companies operating in Germany and potentially other EU countries, depending on the ability to provide services in the specified location.

Target Sector: The target sector is transport services.

Mentioned Countries: Germany is explicitly mentioned as the location for the transport services (Heidelberg).

Project Stage: The project is at the stage of requiring transport services for an event, which implies a need for operational or commercial services rather than research, development, or demonstration.

Funding Amount: The estimated total value is not specified in the provided text, but it is described as a "low or middle value procedure."

Application Type: The application type will be a negotiated procedure, following an expression of interest.

Nature of Support: Beneficiaries will receive money in exchange for providing transport services.

Application Stages: The application process involves at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not specify whether co-funding is required.

Summary:

This opportunity is a planned call for tenders by the European Parliament, LINC Directorate-General for Logistics and Interpretation for Conferences, for the rental of transport services in Heidelberg, Germany, from December 10, 2025, to December 12, 2025. The procedure identifier is EP-LINC/2025/LVP/0017-EXA. This is not a call for tenders yet, but rather an announcement of the contracting authority's intention to publish a future negotiated low or middle value procedure. The main classification (CPV) code is 60000000. The maximum contract duration is three days. There is no framework agreement. The start date for expression of interest is October 14, 2025, and the deadline for expression of interest is October 30, 2025, at 06:59 Europe/Brussels time. The indicative date of launch of the negotiated procedure is October 30, 2025. Submissions must be sent electronically. Companies interested in providing transport services for the EPP Bureau meeting in Heidelberg should express their interest electronically. The opportunity is aimed at transport service providers, and the contract will be awarded through a negotiated procedure following the expression of interest. The estimated total value of the contract is not specified, but it is categorized as a low or middle value procedure.