Rent of congress premises and ancillary services for EPP, Heidelberg 12/25

This content outlines a procurement opportunity issued by the European Parliament for renting congress premises and supporting services for a European Conservative and Reformists (ECR) group meeting scheduled from December 8 to December 12, 2025, in Rome, Italy. The procedure identifier is EP-LINC/2025/LVP/0016-EXA, and it is classified under the main CPV code 55120000, which pertains to hotel meeting and conference services.

Eligible applicants are primarily service providers in the hospitality and events management sectors capable of delivering congress venues and ancillary services. The indication is that this procurement is not specifically suitable for small and medium enterprises due to the scale of the service required.

The funding type is structured as a procurement contract for services, not a traditional grant, with the successful bidder receiving payment for provided services. The opportunity appears to require a single applicant, focusing on operational service delivery rather than a collaborative consortium approach. Geographic eligibility is likely EU-wide, though the specified service location is in Italy.

Key dates include an expression of interest phase from September 16 to September 23, 2025, with bids expected to be submitted electronically through the EU's Funding and Tenders Portal. The tender does not specify a total funding amount, and the application process is expected to follow a single-stage procurement model.

Overall, this is a pre-announcement for a future planned procurement procedure rather than an open call for tenders, aimed at encouraging interested parties to prepare for when the official tender process begins.

This is a publication announcing the European Parliament's intention to publish a future negotiated low or middle value procedure. It is not a call for tenders. The procedure identifier is EP-LINC/2025/LVP/0016-EXA. The description of the procedure is "Rent of congress premises and ancillary services for ECR group meeting in Rome, Italy from 08/12/25 to 12/12/25". The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Parliament, LINC Directorate-General for Logistics and Interpretation for Conferences. The main classification (CPV) code is 55120000, which refers to hotel meeting and conference services. The nature of the contract is for services. The maximum contract duration is 3 days. There is no framework agreement. The start date for expression of interest is 2025-09-16 Europe/Brussels. The deadline for expression of interest is 23/09/2025 05:59 Europe/Brussels. The indicative date of launch of the negotiated procedure is 2025-09-22 Europe/Brussels. The method of expression of interest is electronic, and the address for expression of interest is "Express interest". Submissions must be sent exclusively at the address for submission given.

A question was asked regarding where to find procurement documents for calls for tenders with 'ExA' in the reference. The answer provided was that references featuring 'ExA' are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This answer was published on 03/10/2024 at 17:32.

In summary, this is a pre-announcement for a future negotiated procedure by the European Parliament for renting congress premises and providing ancillary services for the ECR group meeting in Rome in December 2025. The announcement provides key details such as the procedure identifier, a description of the required services, the contracting authority, relevant dates for expressing interest, and the method for doing so. It is important to note that this is not a call for tenders, but rather an indication of a future opportunity. Parties interested in participating in this negotiated procedure should monitor for the official launch date and follow the instructions for expressing their interest electronically.

Eligible Applicant Types: The opportunity details do not explicitly state the eligible applicant types. However, given the nature of the contract which involves renting congress premises and ancillary services, eligible applicants would likely be businesses, including SMEs and potentially large enterprises, that provide such services.

Funding Type: This is a planned negotiated procedure for a middle/low value contract, indicating a procurement opportunity. It is a service contract.

Consortium Requirement: The opportunity details do not specify whether a single applicant or a consortium is required. It is possible that both single applicants and consortia could be eligible, but this would need to be confirmed in the full call for tenders when it is published.

Beneficiary Scope (Geographic Eligibility): The location of the service is in Rome, Italy. While the geographic eligibility for applicants is not explicitly stated, it is likely open to entities within the EU, and possibly the EEA, given that it is a European Parliament procurement.

Target Sector: The target sector is services, specifically hotel meeting and conference services.

Mentioned Countries: Italy.

Project Stage: This opportunity is for the provision of services, so the relevant stage is commercialization, as it involves providing established services for a specific event.

Funding Amount: The opportunity is described as a "low or middle value procedure," but the estimated total value is not specified.

Application Type: The application type will be a negotiated procedure, which will be launched after an expression of interest phase.

Nature of Support: Beneficiaries will receive money in exchange for providing services.

Application Stages: There are at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The opportunity details do not mention any co-funding requirement.

Summary: This is a pre-announcement for a planned call for tenders by the European Parliament, specifically the Directorate-General for Logistics and Interpretation for Conferences (LINC). The opportunity concerns the rental of congress premises and ancillary services for an ECR group meeting in Rome, Italy, scheduled from December 8th to December 12th, 2025. This is not a call for tenders yet, but rather a publication to inform potential applicants about a future negotiated procedure for a low or middle value contract. The procedure identifier is EP-LINC/2025/LVP/0016-EXA. The expression of interest phase is scheduled to begin on September 16, 2025, with a deadline of September 23, 2025. The indicative date for the launch of the negotiated procedure is September 22, 2025. The method of expression of interest is electronic. Companies providing hotel meeting and conference services should monitor this opportunity and prepare to submit an expression of interest when the call is formally launched.