Quality assurance and technical advice regarding gender statistics collected, produced, analysed and communicated by EIGE to ensure consistency with EU quality standards

The European Institute for Gender Equality (EIGE) has announced an open procedure call for tenders under the identifier EIGE/VNO/2025/OP/0004, with a TED reference of 118/2025 403136-2025. This call aims to establish a framework contract for a professional company to deliver quality assurance and technical advice regarding EIGE’s Gender Statistics Database, ensuring compliance with EU quality standards. The expected tasks include producing concise technical reports related to quality assurance services, revising statistical products, and providing technical support through participation in events.

Applications are open to professional companies with expertise in research consultancy services, particularly in gender statistics. The framework contract is valued at €300,000 and will last for a maximum of 48 months, with a focus on a quality-price ratio for contract awarding. Submission is only via electronic means through the EU Funding & Tenders Portal, with a submission deadline of August 21, 2025.

No specific geographic restrictions are mentioned, but eligible applicants are likely based in EU member states or EEA countries. The contract requires a single applicant, and consortia may be eligible but are not specifically necessary. There is no requirement for co-funding, and successful bidders will receive monetary compensation for their services.

The application process is straightforward, involving a single-stage submission with evaluations focused on defined quality and price criteria. The contracting authority reserves the right to respond to queries up to a specific date before the submission deadline. Interested entities must register for a Participant Identification Code (PIC) to submit their applications.

The submission system supports various file types and has specific technical requirements, particularly concerning attachment sizes and naming conventions. The contracting authority will not disclose submission details post-deadline due to data encryption practices.

This opportunity represents a significant chance for eligible companies to engage in a contract that contributes to gender equality efforts through rigorous statistical oversight and consultation.

The European Institute for Gender Equality (EIGE) is launching an open procedure call for tenders with the identifier EIGE/VNO/2025/OP/0004. The TED reference for this call is 118/2025 403136-2025. The objective is to establish a framework contract with a professional company to provide quality assurance and technical advice regarding the Gender Statistics Database of EIGE, ensuring consistency with EU quality standards. The submission method is electronic, and the call is currently open for submissions.

The expected tasks under this framework contract include:
Concise, written technical reports on tasks related to providing quality assurance services and technical revision to EIGE’s gender statistics.
Provision of quality assurance and technical revision of EIGE’s statistical products in relation to EIGE’s knowledge-based statistical materials.
Provision of technical support by participating in events such as online meetings and/or experts discussions.

The procedure type is an open procedure. The estimated total value of the contract is 300,000 EUR. The TED publication date is 24/06/2025. The lead contracting authority is the European Institute for Gender Equality. The main classification (CPV) code is 73210000 - Research consultancy services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio, and it is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 24/06/2025
Date and time of public opening: 21/08/2025 15:00 Europe/Vilnius
Deadline for receipt of tenders: 21/08/2025 14:00 Europe/Vilnius
The contracting authority is not bound to reply to questions submitted after: 13/08/2025 04:00 Europe/Vilnius

The following documents are available for download:
ENLetter of invitation Open Procedure - EIGE2025OPER04Invitation letterPublished on 24/06/2025Version 1 No translations available
ENTender Specifications-FWC EIGE2025OPER04Tender specificationsPublished on 24/06/2025Version 1 No translations available
ENSTANDARD-SUBMISSION-FORMS for EIGE2025OPER04Other invitation to tender documentPublished on 24/06/2025Version 1 No translations available
ENDraft Framework Contract EIGE2025OPER04Draft contractPublished on 24/06/2025Version 1 No translations available

Submissions must be sent exclusively via electronic submission at the address provided.

Frequently Asked Questions (FAQ):
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Ensure the latest versions of Google Chrome or Mozilla Firefox are used. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, submissions can be found in one of these sections:
In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36

How should I name attachments in eSubmission?
In eSubmission, attachments must be named following the System Requirements. See the following conditions: The attachment name must follow the naming convention specified in the tender documents. Published on 03/10/2024 16:39

Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission. Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, make sure it follows the technical requirements of the system.
A) For procurement procedures: Check the allowed file types and size limits.
B) For requests: Ensure all mandatory fields are completed. Published on 03/10/2024 16:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 16:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already has one, use that one. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, use the PIC of the parent organisation. Published on 23/04/2024 16:07

What is the validity period of a PIC?
A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Make sure to consult the system requirements. Published on 21/02/2024 23:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission and sending a new one. Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Institute for Gender Equality (EIGE) to find a company capable of providing quality assurance and technical advice for their Gender Statistics Database. The goal is to ensure the database aligns with EU quality standards. The selected company will be responsible for writing technical reports, revising statistical products, and providing technical support through meetings and discussions. The contract is a framework agreement with an estimated value of 300,000 EUR and a maximum duration of 48 months. The tendering process is electronic, and the deadline for submissions is August 21, 2025. Interested parties need to register for a PIC (Participant Identification Code) and adhere to specific technical requirements for submitting their proposals, including file size limits and naming conventions. The award will be based on the best price-quality ratio.

Eligible Applicant Types: The opportunity is open to a professional company.

Funding Type: The funding type is procurement, specifically a framework contract.

Consortium Requirement: The opportunity appears to be open to single applicants, as it seeks to contract with a "professional company." However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium). This suggests that consortia are also eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the contracting authority is the European Institute for Gender Equality (EIGE), it is likely that the opportunity is primarily targeted at entities within the EU.

Target Sector: The target sector is research consultancy services, specifically related to quality assurance and technical advice regarding gender statistics.

Mentioned Countries: Vilnius (Lithuania) is mentioned as the timezone for deadlines and public opening. The European Union is mentioned in reference to EU quality standards.

Project Stage: The project stage is not explicitly mentioned, but it appears to be focused on providing services related to quality assurance and technical advice, suggesting a need for established expertise and capacity.

Funding Amount: The estimated total value of the framework contract is 300,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for services.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a call for tenders issued by the European Institute for Gender Equality (EIGE) to establish a framework contract with a professional company. The selected company will provide quality assurance and technical advice regarding the Gender Statistics Database of EIGE, ensuring consistency with EU quality standards. The expected tasks include producing technical reports, providing quality assurance and technical revision of EIGE's statistical products, and offering technical support through participation in events. The procedure is an open procedure, with an estimated total value of 300,000 EUR and a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. Submissions must be sent electronically, and the deadline for receipt of tenders is August 21, 2025. The TED publication date is June 24, 2025. The call is aimed at companies with expertise in research consultancy services, particularly in the field of gender statistics. A Personal Identification Code (PIC) is mandatory to participate, whether as a sole candidate or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.