Purchase of fuel for generators and vehicles of the Delegation of the European Union to South Sudan

This is a procurement tender opportunity issued by the European External Action Service (EEAS) for the purchase of fuel for the generators and vehicles of the Delegation of the European Union to South Sudan. The estimated total value of the contract is USD 990,000 with a duration of 48 months. The procedures follow a single-stage open call submission, with a deadline for tenders set for October 10, 2025, at 12:00 Africa/Juba. The public opening of submissions is scheduled for October 14, 2025, at 11:00 Africa/Juba.

Eligible applicants include suppliers and contractors who can deliver diesel fuel, and the opportunity is not considered suitable for small and medium enterprises due to the complexities involved in fuel supply operations in a challenging environment like South Sudan. The tender explicitly invites international suppliers capable of fulfilling the operational requirements. The contract is structured as a supply contract, and the award will be made based on the lowest price offered.

Furthermore, interested applicants must obtain a Participant Identification Code (PIC) to participate as either a sole candidate or part of a consortium. Submissions must be conducted electronically, and the eSubmission system allows for up to 200 documents to be uploaded, with provisions for encryption to protect the integrity of the submitted materials. The system supports all 24 official EU languages and enables editing of draft submissions until the deadline.

This procurement represents a critical infrastructure support initiative for the EU's diplomatic operations in South Sudan, emphasizing the need for reliable fuel supplies to sustain operations amidst challenging logistical and security conditions. The opportunity underscores the EU's commitment to maintaining its presence and supporting development in regions facing significant operational challenges.

This is a call for tenders for the purchase of fuel for generators and vehicles of the Delegation of the European Union to South Sudan. The procedure identifier is EEAS/DELSDNJ/2024/OP/0280. The submission method is electronic and the call is currently open for submission.

The contractor will be responsible for providing the human and material resources necessary to supply fuel for official vehicles and generators of the Delegation of the European Union to Sudan. This is an open procedure. The estimated total value of the tender is 990000 USD. The TED publication date is 03/09/2025. The lead contracting authority is the European External Action Service (EEAS). The main classification (CPV) code is 09134200, which refers to diesel fuel. The nature of the contract is for supplies, and the maximum contract duration is 48 months. The award method will be based on the lowest price. This is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 03/09/2025
Date and time of public opening: 14/10/2025 11:00 Africa/Juba
Deadline for receipt of tenders: 10/10/2025 12:00 Africa/Juba
Deadline for submitting questions: 02/10/2025 06:00 Africa/Juba (The contracting authority is not bound to reply to questions submitted after this date.)

The following documents are available for download:
Invitation to tender Invitation letter, published on 03/09/2025, Version 1, no translations available.
Tender specifications, published on 03/09/2025, Version 1, no translations available.
Technical specifications, published on 03/09/2025, Version 1, no translations available.
Declaration on Honour (tender), published on 03/09/2025, Version 1, no translations available.
Draft Framework contract, published on 03/09/2025, Version 1, no translations available.
Request to participate Other invitation to tender document, published on 03/09/2025, Version 1, no translations available.

Submissions must be sent exclusively via the electronic submission system.

Frequently Asked Questions (FAQs) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The attachment names must follow the system requirements.

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system. A) For procurement procedures: B) For request to participate.

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation.

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system?
The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this EU tender opportunity seeks a contractor to provide fuel for the EU Delegation's vehicles and generators in South Sudan. The contract is valued at up to 990,000 USD and will run for a maximum of 48 months. The tendering process is an open, electronic submission, and the award will be based on the lowest price offered. Interested parties must register for a PIC (Participant Identification Code) and submit their tenders electronically by the deadline of October 10, 2025. The European External Action Service (EEAS) is the lead contracting authority. The eSubmission system supports various file types and languages, encrypts documents for security, and allows editing of draft submissions until the deadline. Potential tenderers should review all provided documentation, including the invitation letter, tender specifications, technical specifications, draft contract, and declaration of honor, to prepare a compliant and competitive bid.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to contractors, which could include SMEs, large enterprises, or other types of organizations capable of providing the required services.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, either a single applicant or a consortium is acceptable.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the tender is for providing fuel to the Delegation of the European Union to South Sudan. Therefore, it is likely that the applicants should be based in or have the capacity to operate in South Sudan.

Target Sector: The target sector is primarily energy and transportation, specifically related to the supply of diesel fuel.

Mentioned Countries: Sudan, South Sudan.

Project Stage: The project is at the implementation stage, requiring a contractor to provide an ongoing supply of fuel.

Funding Amount: The estimated total value of the tender is 990000 USD.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for the provision of fuel and related services.

Application Stages: The number of application stages is not explicitly stated, but it would likely involve at least one stage of submission and evaluation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding is not mentioned, so it is likely not required.

Summary:

This is a call for tenders issued by the European External Action Service (EEAS) for the purchase of fuel for generators and vehicles of the Delegation of the European Union to South Sudan. The procedure identifier is EEAS/DELSDNJ/2024/OP/0280. The estimated total value of the contract is 990000 USD. The contract duration is 48 months. The award method is lowest price. The deadline for receipt of tenders is 10/10/2025 at 12:00 Africa/Juba. The date and time of public opening is 14/10/2025 11:00 Africa/Juba. The contractor will need to provide the human and material resources necessary to provide diesel fuel for official vehicles and generators. The submission method is electronic. A Personal Identification Code (PIC) is mandatory to participate in the call for tenders as a sole candidate/tenderer or as a member of a group (consortium). The maximum number of documents the system will allow you to upload per tender is 200 files. The system is multilingual and supports all 24 official EU languages. The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.