Provision of Video production with actors for educational purposes (Relaunch)

The EU procurement opportunity is for a service contract focused on video production with actors for educational purposes, issued by the European Union Agency for Asylum (EUAA). The estimated total contract value is €1,000,000, and the contract is structured as a framework agreement without reopening of competition. The duration of the contract is initially set for 12 months, with the possibility of three renewals, making a potential maximum contract duration of 48 months.

The opportunity is open to all legal entities capable of providing video production services, though it is specifically noted that small and medium-sized enterprises (SMEs) may not be suitable for this tender. Applicants must submit their proposals electronically through the EU's eSubmission system by the deadline of July 15, 2025, at 12:00 Europe/Malta. A public opening of the tenders will take place on July 22, 2025.

Successful applicants will be evaluated based on a quality-to-price ratio, with 60% of the score based on quality and 40% on price. The tender process requires participants to have a Personal Identification Code (PIC), which is mandatory for participation, and all documents submitted must adhere to specified file sizes and formats. The eSubmission system allows for a maximum of 200 attachments, with each file not exceeding 50 MB.

Interested parties are encouraged to download the accompanying tender documents, which include the invitation to tender, administrative specifications, technical specifications, financial tender form, and the draft framework contract. The opportunity aligns with EU directives focusing on transparency and digital submission processes. All submissions must be prepared and sent electronically, following the prescribed guidelines.

This is an invitation to tender for the provision of video production with actors for educational purposes, relaunched under the procedure identifier EUAA/MLA/2025/OP/0010. The submission method is electronic and open for submission. The estimated total value is 1,000,000 EUR. The TED publication date is 11/06/2025. The lead contracting authority is the European Union Agency for Asylum. The main classification (CPV) is 92100000 Motion picture and video services. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is the best price-quality ratio, and it is a framework agreement without reopening of competition. The TED publication date is 11/06/2025. The date and time of the public opening is 22/07/2025 at 12:00 Europe/Malta. The deadline for receipt of tenders is 15/07/2025 at 12:00 Europe/Malta. The contracting authority is not bound to reply to questions submitted after 07/07/2025 at 05:00 Europe/Malta.

The following documents are available for download:
1. Invitation to tender Invitation letter, published on 11/06/2025, Version 1, no translations available.
2. Administrative Specifications Tender specifications adm. part, published on 11/06/2025, Version 1, no translations available.
3. Technical Specifications Technical specifications, published on 11/06/2025, Version 1, no translations available.
4. Financial Tender Form Financial offer form, published on 11/06/2025, Version 1, no translations available.
5. Standard Submission Forms Declaration on honour (tender), published on 11/06/2025, Version 1, no translations available.
6. Draft Framework Contract Draft contract, published on 11/06/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 20:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa. Published on 17/10/2024 20:36

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 16:39

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 16:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 16:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 16:07

What is the validity period of a PIC?
A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 21/02/2024 23:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Union Agency for Asylum (EUAA) for video production services with actors, intended for educational purposes. The total estimated value of the tender is 1,000,000 EUR. The procedure is an open one, meaning any eligible organization can apply. The contract will be awarded based on the best price-quality ratio. The selected contractor will enter into a framework agreement with the EUAA, valid for a maximum of 48 months. The deadline for submitting tenders is July 15, 2025. All submissions must be done electronically through the EU's eSubmission portal. Interested parties should download the tender documents, including the invitation letter, administrative specifications, technical specifications, financial tender form, standard submission forms, and the draft framework contract, to prepare their bids. A PIC (Participant Identification Code) is mandatory for participation. The eSubmission system supports various file types, but attachments must be less than 50 MB, and the total number of attachments cannot exceed 200. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The eSubmission system encrypts all uploaded documents to ensure integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that this is a call for tenders for services, it is likely open to companies, firms, and other legal entities that can provide video production services. The requirement for a PIC (Personal Identification Code) suggests that registered organizations are the target applicants.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The text mentions that a PIC is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU funding opportunity managed through the EU Funding & Tenders Portal, it is likely open to entities registered in the EU and possibly EEA countries. Further details would be found in the tender specifications.

Target Sector: The target sector is motion picture and video services, specifically for educational purposes. This falls under the broader category of culture and education.

Mentioned Countries: Malta is mentioned as the timezone for the public opening and deadline (Europe/Malta). No other specific countries are mentioned. The European Union is mentioned as the lead contracting authority.

Project Stage: The project stage is not directly applicable, as this is a service procurement. The expected outcome is the provision of video production services, implying a need for commercialization or operational stage capabilities.

Funding Amount: The estimated total value of the tender is 1,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing video production services. This is a monetary exchange for services rendered.

Application Stages: The number of application stages is not explicitly stated, but it would typically involve at least two stages: submission of the tender and evaluation of the tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Union Agency for Asylum (EUAA) for the provision of video production services with actors for educational purposes. The procedure is an open call, meaning any eligible organization can submit a tender. The estimated total value of the contract is 1,000,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition.

The tender documents, including the invitation letter, administrative specifications, technical specifications, financial tender form, standard submission forms, and draft framework contract, are available for download. Submissions must be sent electronically through the eSubmission system. The deadline for receipt of tenders is 15/07/2025 at 12:00 Europe/Malta. The contracting authority is not bound to reply to questions submitted after 07/07/2025 at 05:00 Europe/Malta. A public opening of the tenders will take place on 22/07/2025 at 12:00 Europe/Malta.

To participate, tenderers need to register and obtain a Personal Identification Code (PIC). The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file and a maximum of 200 files per tender. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.