Provision of video, photography, radio and multimedia services in the European Parliament in Brussels and Strasbourg, and occasionally in Luxembourg, off European Parliament premises or in EU member states.

This document outlines a call for tenders issued by the European Parliament for the provision of audiovisual services, including video, radio, multimedia, and photography services across various European Parliament locations, primarily in Brussels, Strasbourg, and Luxembourg, with occasional services in other EU member states. The opportunity is structured into two lots:

Lot 1, which involves video, radio, and multimedia services, has an estimated value of 84.5 million EUR, while Lot 2 focuses on photography services, estimated at 5.5 million EUR. The overall value of the tender is 90 million EUR. The contract will last for a maximum of 60 months, with the possibility of four extensions of one year each.

Eligibility is open to economic operators capable of providing these audiovisual services. This includes both single applicants and consortia, although consortia are not mandatory. The procurement process allows for subcontracting arrangements. The tender is not specifically labeled as suitable for small and medium-sized enterprises (SMEs), but participation is not restricted solely to larger firms.

The geographic eligibility for applicants extends to EU member states and associated countries, as services must be provided at designated Parliament locations and potentially in other EU nations. The tender emphasizes audiovisual services with primary classifications falling under the CPV codes, focusing on sectors related to media and communications.

The method of application is electronic, with an open call for tenders. Bidders are expected to submit their proposals electronically by August 7, 2025. The awarding criteria prioritize quality at 65% relative to cost at 35%, reflecting the European Parliament's emphasis on high-quality service delivery.

Detailed specifications and technical requirements are provided in the associated documentation, which includes various annexes outlining selection criteria, financial forms, and compliance with EU environmental policy. Importantly, bidders must register for a Personal Identification Code (PIC) to participate in the submission process.

Overall, this tender represents a significant opportunity for companies specializing in audiovisual services to engage with the European Parliament, fulfilling its communication needs while adhering to stringent procurement procedures.

This is a call for tenders, procedure identifier EP-COMM/2025/OP/0020, published on 02/07/2025. The call is for the provision of video, photography, radio, and multimedia services in the European Parliament in Brussels and Strasbourg, and occasionally in Luxembourg, off European Parliament premises or in EU member states. The submission method is electronic and open for submission.

The purpose of this invitation to tender is the provision of audiovisual services at the European Parliament’s work places in Brussels and Strasbourg and occasionally, in Luxembourg and at European Parliament’s request, off European Parliament premises or in EU Member States. These services principally involve making available human resources specializing in the audiovisual sector, and renting out audiovisual equipment. The procedure type is an open procedure. The estimated total value is 90,000,000 EUR. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. The main classification (CPV) code is 92200000 Radio and television services.

The call for tenders is divided into two lots:

Lot 1: Provision of video, radio, and multimedia services in the European Parliament in Brussels and Strasbourg, and occasionally in Luxembourg, off European Parliament premises or in EU member states. The purpose of this invitation to tender is the provision of audiovisual services at the European Parliament’s workplaces in Brussels and Strasbourg and occasionally, in Luxembourg and at the European Parliament’s request and/or the European Ombudsman’s request, off European Parliament premises or in EU Member States. These services principally involve making available human resources specializing in the audiovisual sector and renting out audiovisual equipment. Details of the services required for these lots are set out in detail in the technical specifications appended hereto (Annex I Lot 1). The nature of the contract is for services. The maximum contract duration is 60 months. The award method is the best price-quality ratio. The estimated value is 84,500,000 EUR. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. The framework agreement is a framework agreement, without reopening of competition. The selection criteria include the main classification (CPV) code 92200000 Radio and television services, and additional classification (CPV) codes 64228000 Television and radio broadcast transmission services, 92500000 Library, archives, museums and other cultural services, and 92400000 News-agency services.

Lot 1 Milestones:
TED publication date: 02/07/2025
Date and time of public opening: 08/08/2025 10:00 Europe/Brussels
Deadline for receipt of tenders: 07/08/2025 16:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 30/07/2025 05:00 Europe/Brussels

Lot 2: Provision of photography services in the European Parliament in Brussels and Strasbourg, and occasionally in Luxembourg, off European Parliament premises or in EU member states. The purpose of this invitation to tender is the provision of photography services at the European Parliament’s workplaces in Brussels and Strasbourg and occasionally, in Luxembourg and at the European Parliament’s request and/or the European Ombudsman’s request, off European Parliament premises or in EU Member States. These services principally involve making available human resources specializing in the audiovisual sector and renting out audiovisual equipment. Details of the services required for these lots are set out in detail in the technical specifications appended hereto (Annex I Lot 2). The nature of the contract is for services. The maximum contract duration is 60 months. The award method is the best price-quality ratio. The estimated value is 5,500,000 EUR. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. The framework agreement is a framework agreement, without reopening of competition. The selection criteria include the main classification (CPV) code 79960000 Photographic and ancillary services, and additional classification (CPV) codes 92400000 News-agency services and 92500000 Library, archives, museums and other cultural services.

Lot 2 Milestones:
TED publication date: 02/07/2025
Date and time of public opening: 08/08/2025 10:00 Europe/Brussels
Deadline for receipt of tenders: 07/08/2025 16:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 30/07/2025 05:00 Europe/Brussels

The following documents are available for download:
EN02. Specifications_Invitation to tender Tender specifications Published on 02/07/2025 All lots Version 1 No translations available
EN01. Invitation letter and conditions for submitting a tender Invitation letter Published on 02/07/2025 All lots Version 1 No translations available
EN04. Annex II EP environmental policy Tender specifications adm. part Published on 02/07/2025 All lots Version 1 No translations available
EN06.a Annex IV Financial identification form Tender specifications adm. part Published on 02/07/2025 All lots Version 1 No translations available
EN08. Annex VI Declaration concerning subcontractors Tender specifications adm. part Published on 02/07/2025 All lots Version 1 No translations available
EN06.b Annex IV EP Instructions FIFTender specifications adm. part Published on 02/07/2025 All lots Version 1 No translations available
EN10. Annex VIII Declaration on restrictive measures against Russia Tender specifications adm. part Published on 02/07/2025 All lots Version 1 No translations available
EN13. Annex_XI_Reimbursement of travel and subsistence expenses Tender specifications adm. part Published on 02/07/2025 All lots Version 1 No translations available
EN15. Annex_XIII EP public holidays and closing days in 2025 Tender specifications adm. part Published on 02/07/2025 All lots Version 1 No translations available
EN12.2 Annex_X_Checklist_Selection_criteria Lot 2 Tender specifications adm. part Published on 02/07/2025 Lot 2 Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Some frequently asked questions (FAQ) are answered, including:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? Less than 50 MB in size.
How should I name attachments in eSubmision? Follow the System Requirements.
Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission? Yes, the Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? All 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this tender opportunity is for companies specializing in audiovisual services, including video, radio, multimedia, and photography. The European Parliament is seeking to establish framework agreements with service providers to support its communication activities in Brussels, Strasbourg, Luxembourg, and occasionally in other EU member states. The tender is divided into two lots, one focusing on video, radio, and multimedia services, and the other on photography services. Companies can bid for one or both lots. The total estimated value of the tender is 90 million EUR, with a maximum contract duration of 60 months. The award will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by August 7, 2025, and ensure they meet all the technical and administrative requirements outlined in the tender documents. A PIC (Participant Identification Code) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, firms, and other organizations that can provide video, photography, radio, and multimedia services. Subcontractors are also mentioned, suggesting that entities capable of fulfilling that role are eligible.

Funding Type: The funding type is procurement, specifically a service contract. The European Parliament is procuring audiovisual services.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the mention of subcontractors suggests that consortia are permissible. It is possible for a single applicant to apply, but the option to use subcontractors indicates that a consortium approach is also acceptable.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility includes the EU member states, as the services are to be provided in Brussels, Strasbourg, Luxembourg, off European Parliament premises, or in EU Member States.

Target Sector: The target sector is media and communication, specifically audiovisual services, including video, photography, radio, and multimedia services. Additional sectors include library, archives, museums and other cultural services and news-agency services.

Mentioned Countries: Belgium (Brussels), France (Strasbourg), Luxembourg, EU member states, and Russia (due to the declaration on restrictive measures against Russia).

Project Stage: The project stage is service provision. The tender is for the provision of existing, operational audiovisual services, not for research, development, or demonstration.

Funding Amount: The estimated total value of the tender is 90,000,000 EUR. Lot 1 has an estimated value of 84,500,000 EUR, and Lot 2 has an estimated value of 5,500,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation of the tender, and contract award. The documents provided (invitation letter, specifications, annexes) suggest a structured process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text.

Summary: This is a call for tenders by the European Parliament for the provision of video, photography, radio, and multimedia services. The services are required at the European Parliament's locations in Brussels and Strasbourg, and occasionally in Luxembourg, as well as off-premises in EU member states. The tender is divided into two lots: Lot 1 focuses on video, radio, and multimedia services, with an estimated value of 84,500,000 EUR, while Lot 2 is for photography services, with an estimated value of 5,500,000 EUR. The total estimated value of the tender is 90,000,000 EUR. The contract duration is 60 months. The procedure type is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is August 7, 2025. The award method is based on the best price-quality ratio. Tenderers must submit a financial identification form and declare any subcontractors. There is also a declaration on restrictive measures against Russia. The eSubmission system supports multiple languages and encrypts uploaded documents. The maximum number of attachments allowed per submission is 200, and the maximum file size is 50 MB. A Personal Identification Code (PIC) is mandatory for participation. The European Parliament is not bound to reply to questions submitted after July 30, 2025.