Provision of services in support of communications activities

The European Commission has announced a call for tenders titled BEREC/2025/OP/0003 for the provision of services in support of communication activities. This tender is managed by the Agency for Support for BEREC (BEREC Office) and aims to establish a multiple framework contract (FWC) in cascade. The total estimated value for this procurement is €600,000, and the duration is up to four years, with an initial period of twelve months that can be renewed three times.

Eligible applicants for this tender include companies, consultancies, agencies, and service providers with expertise in communications services. The lack of restrictions around applicant types indicates that both large enterprises and potentially smaller consultants are welcome to apply, though the tender documentation points out that it is not specifically suited for SMEs.

The funding type is a procurement contract, not a grant. This means selected bidders will compensate the BEREC Office through a service contract tied to task execution. Applicants do not need to form a consortium, as single applicants can apply; however, consortium applications are allowed.

The tender is open to entities from the European Union and the European Economic Area, reflecting common EU procurement rules focusing on fair access. It is specifically targeted at the communications and marketing sectors, encompassing services such as consultancy, training, content development, graphic design, media monitoring, and campaign management.

Submission for the tender must be conducted electronically, with a deadline set for August 11, 2025, at 14:00 (Europe/Riga time). A public opening of tenders is scheduled for the following day, August 12, 2025. The evaluation of bids will be based on a quality-price ratio, where 60% weight is attributed to quality and 40% to price.

The nature of support provided includes monetary compensation for the delivered services, while no requirement for co-funding is mentioned. Additionally, the application process is expected to be a single-stage procedure, whereby bids are submitted and evaluated based on defined criteria.

Overall, this opportunity is focused on expanding the capabilities of the BEREC Office in communications and related services, reinforcing transparency and accessibility in alignment with EU procurement standards. Interested parties are encouraged to consult the tender documents for further specifics on submission requirements and eligibility.

The European Commission, specifically the Directorate-General for Research and Innovation, has announced a call for tenders, BEREC/2025/OP/0003, for the provision of services in support of communications activities. The TED reference for this opportunity is 126/2025 433465-2025.

The overall aim of this procurement procedure is to obtain services in support of communications. This includes a wide range of services and goods such as consultancy, trainings and/or workshops, content development, graphic design, production of promotional items, photo and filming services, media monitoring, purchase of subscriptions and digital tools, and the organization of communications and social media campaigns.

This is an open procedure, and submissions must be electronic. A multiple framework contract (FWC) in cascade is planned as a result of this procedure. The maximum duration of the framework contracts is 48 months. The estimated total value of this tender is 600,000 EUR.

The lead contracting authority is the Agency for Support for BEREC (BEREC Office). The main classification (CPV) code is 79340000 Advertising and marketing services. The award method will be based on the best price-quality ratio. The framework agreement will be without reopening of competition.

Key milestones include a TED publication date of 04/07/2025. The date and time of the public opening is scheduled for 12/08/2025 at 14:00 Europe/Riga time. The deadline for receipt of tenders is 11/08/2025 at 14:00 Europe/Riga time. The contracting authority is not bound to reply to questions submitted after 01/08/2025 at 04:00 Europe/Riga time.

The following documents are available for download:

1. Invitation to tender_BEREC2025OP0003_Provision of services in support of communications activities Invitation letter, published on 04/07/2025, Version 1.
2. Tender specifications_Part 1_Administrative specifications_BEREC2025OP0003_Provision of services in support of communications activities Tender specifications adm. part, published on 04/07/2025, Version 1.
3. Annex 2_Declaration of honour tenders_BEREC2025OP0003_Provision of services in support of communications activities Declaration on honour (tender), published on 04/07/2025, Version 1.
4. Annex 6_Financial offer form_BEREC2025OP0003_Provision of services in support of communications activities Financial offer form, published on 04/07/2025, Version 1.
5. Tender specifications_Part 2_Technical specifications_BEREC2025OP0003_Provision of services in support of communications activities Technical specifications, published on 04/07/2025, Version 1.
6. BEREC-Visual-identity-guidelines-v4.7.2 Other invitation to tender document, published on 04/07/2025, Version 1.
7. Draft Service FWC_BEREC2025OP0003_Provision of services in support of communications activities Draft contract, published on 04/07/2025, Version 1.

Submissions must be sent exclusively via electronic submission.

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In summary, this tender opportunity seeks to establish a framework contract with multiple service providers to support the communications activities of the Agency for Support for BEREC. The services required are broad, encompassing various aspects of communication, from consultancy and training to content creation and media monitoring. The tender is open to all eligible economic operators, and the selection will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by the specified deadline, adhering to all the requirements and guidelines outlined in the tender documents. The eSubmission system is used for electronic submissions, and tenderers should familiarize themselves with its requirements and troubleshooting tips.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, consultancies, and other service providers with expertise in communications, advertising, marketing, graphic design, content development, and related fields. The requirement for a PIC (Personal Identification Code) suggests that any organization capable of providing the required services can apply, either individually or as part of a consortium.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders to provide services in support of communications activities. A multiple framework contract (FWC) in cascade is planned to be signed as a result of this procurement procedure.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a PIC is mandatory whether participating as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. Given that it is a BEREC (Body of European Regulators for Electronic Communications) tender, it is highly likely that the beneficiary scope includes EU member states and potentially EEA countries. Further details would be available in the tender documents.

Target Sector: The target sector is communications, advertising, and marketing services. Specific areas include consultancy, training, workshops, content development, graphic design, production of promotional items, photo and filming services, media monitoring, purchase of subscriptions and digital tools, and organization of communications and social media campaigns.

Mentioned Countries: No specific countries are mentioned, but Riga (Latvia) is mentioned as the location for the public opening of the tenders. The relevant region is therefore the EU, given the nature of BEREC.

Project Stage: The project stage is service provision. The tender is seeking established providers who can deliver communications services and goods.

Funding Amount: The estimated total value of the procurement is 600,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing communications services. This is a service contract.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, followed by evaluation and selection. The award method is based on the best price-quality ratio.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned. It is likely that no co-funding is required, as this is a procurement contract where the contracting authority pays for the services rendered.

Summary:

This is a call for tenders (BEREC/2025/OP/0003) issued by the Agency for Support for BEREC (BEREC Office) to obtain services in support of its communications activities. The overall aim is to establish a multiple framework contract (FWC) in cascade for a maximum duration of 4 years. The estimated total value of the procurement is 600,000 EUR. The tender is open to companies and service providers with expertise in various aspects of communications, including consultancy, training, content development, graphic design, media monitoring, and social media campaigns.

The procedure is an open procedure, meaning any interested and qualified organization can submit a tender electronically. The award will be based on the best price-quality ratio. The deadline for receipt of tenders is August 11, 2025, at 14:00 Europe/Riga time. A public opening of the tenders is scheduled for August 12, 2025, at 14:00 Europe/Riga time. Tenderers must register for a PIC (Personal Identification Code) to participate, whether as a single entity or as part of a consortium. The eSubmission system supports various file types and has specific requirements for naming attachments. The system also supports all 24 official EU languages.