Provision of project management team with one activity coordinator (key expert), one project officer and one project support officer (non-key experts ) for the Intellectual Property Rights Action for China Project

The European Union Intellectual Property Office (EUIPO) has issued a call for tenders (reference EUIPO/2025/EA-RP/0015) for project management services related to the Intellectual Property Rights Action for China Project. This tender is aimed at establishing a team comprised of one activity coordinator (key expert), one project officer, and one project support officer (non-key experts). The total estimated value of this procurement contract is set at €1,000,000, with a maximum duration of 36 months, extendable for an additional 18 months.

The procedure is classified as a restricted one, requiring at least two stages: first, candidates must submit a request to participate by June 26, 2025. Only those pre-selected from this initial stage will be invited to submit a full tender. The submissions must be sent electronically through the EU’s Funding and Tenders Portal. The award will be based on the best price-quality ratio, emphasizing the quality of proposals, which will account for about 80% of the evaluation criteria, with price contributing about 20%.

Eligible applicants are expected to demonstrate expertise in legal services, specifically in the area of intellectual property rights. The project targets entities capable of operating in China, although specific eligibility criteria for applicants have not been detailed. Organizations likely include large enterprises, legal consultancies, and potentially partnerships that can meet the multifaceted demands of project management in this sector.

The primary focus of this initiative is to support the strengthening of intellectual property rights frameworks in China, aligning with EU external policy objectives. China is the specified beneficiary country for this project, and while the project is focused on providing services within China, applicants are likely to need a base in the EU or meet certain requirements under EU rules.

Participants must register for a Personal Identification Code (PIC) before bidding. This unique identifier is essential for the submission process. The electronic submission system supports various formats and ensures confidentiality with encryption protocols. The system accommodates up to 200 documents, each under 50 MB.

Overall, this tender represents an opportunity for qualified organizations to participate in a significant EU-funded initiative aimed at enhancing intellectual property rights in China. Interested parties must adhere to the outlined guidelines and timelines to effectively compete for this contract.

The European Union Intellectual Property Office (EUIPO) has published a call for tenders, EUIPO/2025/EA-RP/0015, for the provision of a project management team for the Intellectual Property Rights Action for China Project. The team should consist of one activity coordinator (key expert), one project officer, and one project support officer (non-key experts).

The TED reference for this call is 100/2025 339167-2025. The procedure type is a restricted procedure, and submissions must be sent electronically. The estimated total value of the contract is 1,000,000 EUR. The TED publication date is 26/05/2025, and the deadline for receipt of requests to participate is 26/06/2025 at 17:00 Europe/Madrid time. The maximum contract duration is 36 months. The award method will be based on the best price-quality ratio. The contract is not a framework agreement.

The main classification (CPV) code is 73000000 - Research and development services and related consultancy services. The nature of the contract is for services. The place of delivery or performance is China (People's Republic of), with the code 20000865. The relevant programme is Neighbourhood, with the code 42921254.

Selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information on these criteria can be found in the procurement documents.

Two documents are available for download: ENb3 req part form en (1) Invitation to submit a request to participate, published on 26/05/2025, Version 1, with no translations available; and ENa5f additional information China 4(3) Invitation to submit a request to participate, published on 26/05/2025, Version 1, with no translations available.

Submissions must be sent exclusively at the address for submission given through the electronic submission system. There are currently no public questions and answers available.

The eSubmission system supports the latest versions of Google Chrome and Mozilla Firefox. The system is multilingual and supports all 24 official EU languages. The character set encoding is UTF-8. The system encrypts all uploaded documents using an asymmetric key as an encryption mechanism. The supported file types depend on the type of submission and are specified within the system requirements linked to the procedure. Files less than 50 MB in size are accepted. The maximum number of documents that can be uploaded per tender is 200.

A Personal Identification Code (PIC) is mandatory to participate in this call for tenders. A PIC is unique and its validity is not limited in time. Until the deadline for submission has been reached, submissions in draft status can be edited, viewed, and deleted.

This call for tenders is essentially an invitation for companies or consortia to bid on a project to provide project management services for an Intellectual Property Rights initiative focused on China. The EUIPO is seeking a team consisting of a key expert (activity coordinator) and two non-key experts (project officer and project support officer) to manage this project. The tender is a restricted procedure, meaning that only candidates who meet specific criteria and are pre-selected will be invited to submit a full proposal. The selection will be based on a combination of price and quality, and the contract is expected to last for 36 months. Interested parties must submit their requests to participate electronically by the specified deadline, following the guidelines and requirements outlined in the provided documents. A PIC code is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the description, the opportunity is targeted towards organizations or teams capable of providing project management services. This likely includes companies, consulting firms, research institutions, and potentially public-private partnerships with relevant expertise. The selection criteria mention "Suitability to pursue the professional activity," "Economic and financial standing," and "Technical and professional ability," suggesting that applicants must be established entities with the capacity to deliver the required services.

Funding Type: The funding type is procurement, specifically a service contract. The description mentions "Call for tenders" and "Nature of the contract: services," indicating that the EUIPO is seeking to procure project management services through a competitive bidding process.

Consortium Requirement: The requirement for a consortium or single applicant is not explicitly stated. However, given the need for a project management team with different roles (activity coordinator, project officer, project support officer), it is possible that a consortium approach might be advantageous, although a single applicant demonstrating the capacity to fulfill all roles could also be eligible. The FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since the project relates to Intellectual Property Rights Action for China, it is implied that the applying organization should have the capacity to operate and deliver services in China. The lead contracting authority is the European Union Intellectual Property Office (EUIPO).

Target Sector: The target sector is primarily related to consulting and project management services within the domain of Intellectual Property Rights (IPR). The call specifically targets the "Intellectual Property Rights Action for China Project." The CPV code 73000000 indicates "Research and development services and related consultancy services."

Mentioned Countries: China is explicitly mentioned as the country where the services will be delivered.

Project Stage: The project stage is likely implementation or execution. The call is for the "Provision of project management team," suggesting that the project itself (Intellectual Property Rights Action for China) is already defined and requires a team to manage its execution.

Funding Amount: The estimated total value of the contract is 1,000,000 EUR.

Application Type: The application type is an open call for tenders, with a restricted procedure. The description states "Call for tenders" and "Procedure type: Restricted procedure."

Nature of Support: The beneficiaries will receive money in exchange for providing project management services. This is a service contract where payment is made upon delivery of the agreed-upon services.

Application Stages: The application process appears to involve at least two stages, given it is a restricted procedure. The first stage is a "request to participate," with a deadline of 26/06/2025. Successful applicants from this stage will likely be invited to submit a full tender in a second stage.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a call for tenders issued by the European Union Intellectual Property Office (EUIPO) for the provision of a project management team to support the "Intellectual Property Rights Action for China Project." The EUIPO is seeking a team comprising an activity coordinator (key expert), a project officer, and a project support officer (non-key experts). The estimated total value of the contract is 1,000,000 EUR, and the maximum contract duration is 36 months.

The procedure type is a restricted procedure, meaning that there are at least two stages: a request to participate and a full tender submission for those shortlisted. The deadline for submitting the request to participate is 26/06/2025. The submission method is electronic.

The successful tenderer will be responsible for providing project management services to facilitate the Intellectual Property Rights Action in China. This involves coordinating activities, managing project tasks, and providing support to ensure the project's successful implementation. The award method is based on the best price-quality ratio.

To participate, tenderers must register for a Personal Identification Code (PIC). The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.