Provision of office supplies for the European Union Agency for the Cooperation of Energy Regulators

The European Union Agency for the Cooperation of Energy Regulators (ACER) has issued a call for tenders, identified as ACER-2025-OP-0023, for the provision of office supplies. The estimated total value of the tender is 151,000 EUR, and it is divided into three lots.

Lot 1 focuses on the supply of stationery and office materials, estimated at 50,000 EUR, with a primary classification under CPV code 22800000, which includes paper products. Lot 2 involves cleaning supplies and personal protective equipment, also estimated at 50,000 EUR, categorized mainly under CPV code 33000000, with additional classifications for related products. Lot 3 pertains to kitchenette consumables, with an estimated value of 51,000 EUR and classified under CPV code 15000000.

The procurement procedure is an open call, meaning submissions must be made electronically. The deadline for receipt of tenders is June 17, 2025, at 16:00 Europe/Ljubljana time, while the public opening of tenders is scheduled for June 18, 2025, at 10:00.

Eligible applicants include natural persons, private law bodies, and public law bodies. Consortia are permitted to participate as well. The applications will be evaluated based on the best price-quality ratio over a maximum contract duration of 48 months. The tender emphasizes suitability to pursue professional activities, economic and financial standing, and technical and professional ability as selection criteria.

The tender documentation includes various forms such as an invitation letter, identification forms, and other required submissions. A Personal Identification Code (PIC) is mandatory for all participants, and the electronic submission system supports multiple languages while ensuring document encryption for privacy.

The aim is to procure supplies that are ready for immediate delivery, reflecting a project stage of commercialization. The expected success rates typical for EU procurements usually fall between 10 to 39% due to competitive nature.

In summary, this tender represents an opportunity for various suppliers to provide essential office and cleaning supplies to ACER under a structured framework, guided by EU public procurement rules. It involves essential documentation and online submission processes that must be adhered to strictly.

The European Union Agency for the Cooperation of Energy Regulators (ACER) has issued a call for tenders, ACER-2025-OP-0023, for the provision of office supplies. The estimated total value of the tender is 151,000 EUR. The TED reference is 84/2025 280856-2025. The publication date was 30/04/2025.

The procedure type is an open procedure, and submissions must be electronic. The deadline for receipt of tenders is 17/06/2025 at 16:00 Europe/Ljubljana. The date and time of the public opening is 18/06/2025 at 10:00 Europe/Ljubljana. The contracting authority is not bound to reply to questions submitted after 09/06/2025 05:00 Europe/Ljubljana.

The tender is divided into three lots:

Lot 1: Provision of stationery and office materials. The estimated value is 50,000 EUR. The nature of the contract is supplies, and the maximum contract duration is 48 months. The award method is the best price-quality ratio. The main classification (CPV) code is 22800000 Paper or paperboard registers, account books, binders, forms and other articles of printed stationery. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Consult the procurement documents for details. This is a framework agreement without reopening of competition.

Lot 2: Provision of cleaning supplies and personal protective equipment. The estimated value is 50,000 EUR. The nature of the contract is supplies, and the maximum contract duration is 48 months. The award method is the best price-quality ratio. The main classification (CPV) code is 33000000 Medical equipments, pharmaceuticals and personal care products. Additional CPV codes include 39220000 Kitchen equipment, household and domestic items and catering supplies, 39222100 Disposable catering supplies, and 39830000 Cleaning products. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Consult the procurement documents for details. This is a framework agreement without reopening of competition.

Lot 3: Provision of kitchenette consumables. The estimated value is 51,000 EUR. The nature of the contract is supplies, and the maximum contract duration is 48 months. The award method is the best price-quality ratio. The main classification (CPV) code is 15000000 Food, beverages, tobacco and related products. Additional CPV codes include 19640000 Polythene waste and refuse sacks and bags, and 39222100 Disposable catering supplies. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Consult the procurement documents for details. This is a framework agreement without reopening of competition.

The following documents are available for download:

ENInvitation to tender ACER-2025-OP-0023 eSubInvitation letter, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I Tender specifications final, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I B Checklist for tenderers eSub, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I C Identification of the tenderer, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I D Declaration on honour, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I E a Identification Form natural person, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I E b Identification Form private law body, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I E c Identification Form public law body, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I F Power of attorney, published on 30/04/2025, Version 1, for all lots, no translations available.
ENAnnex I G List of identified subcontractors, published on 30/04/2025, Version 1, for all lots, no translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Some frequently asked questions (FAQ) are answered:

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In summary, this is a call for tenders by the European Union Agency for the Cooperation of Energy Regulators (ACER) for the provision of various office supplies, cleaning and personal protective equipment, and kitchenette consumables. The tender is divided into three lots, each with its own estimated value and CPV codes. The total estimated value of the tender is 151,000 EUR. The deadline for submitting tenders is June 17, 2025. Submissions must be made electronically. The tender documents provide detailed specifications and requirements for each lot, as well as instructions for submitting a tender. A PIC code is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the required documents like "Identification Form natural person," "Identification Form private law body," and "Identification Form public law body," it can be inferred that eligible applicants can be natural persons, private law bodies, and public law bodies. The inclusion of "List of identified subcontractors" suggests that subcontractors are also relevant to the application process, though not necessarily direct applicants.

Funding Type: The funding type is procurement, as indicated by the terms "Invitation to tender," "Tender specifications," and the overall context of providing supplies to the European Union Agency for the Cooperation of Energy Regulators. This is further supported by the procedure type being an "Open procedure" and the reference to a "contracting authority."

Consortium Requirement: The inclusion of "List of identified subcontractors" and the mandatory PIC (Personal Identification Code) for members of a group (consortium) suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that the contracting authority is the European Union Agency for the Cooperation of Energy Regulators (ACER) and the tender is published on the EU Funding & Tenders Portal, it can be inferred that the beneficiary scope is likely within the EU or potentially includes countries with agreements with the EU.

Target Sector: The target sector includes multiple sub-sectors related to office and facility supplies. Specifically, these are: stationery and office materials, cleaning supplies and personal protective equipment, and kitchenette consumables. The CPV codes provided also indicate the target sectors: 22800000 (Paper or paperboard registers, account books, binders, forms and other articles of printed stationery), 33000000 (Medical equipments, pharmaceuticals and personal care products), 39220000 (Kitchen equipment, household and domestic items and catering supplies), 39222100 (Disposable catering supplies), 39830000 (Cleaning products), and 15000000 (Food, beverages, tobacco and related products), 19640000 (Polythene waste and refuse sacks and bags).

Mentioned Countries: The text mentions Europe/Ljubljana in relation to the date and time of the public opening and the deadline for receipt of tenders. This indicates that the time zone relevant to the tender is Central European Time, and Ljubljana is the capital of Slovenia.

Project Stage: The project stage is commercialization, as the tender is for the provision of supplies, indicating a need for readily available products and services.

Funding Amount: The estimated total value of the procurement is 151,000 EUR. The estimated value for each lot (Lot 1, Lot 2) is 50,000 EUR, and for Lot 3 it is 51,000 EUR.

Application Type: The application type is an open call, as indicated by the "Open For Submission" status and the "Open procedure" type. Submissions must be sent electronically.

Nature of Support: The nature of support is monetary, in the form of a service contract for the provision of supplies.

Application Stages: The number of application stages is not explicitly stated, but based on the documentation provided (Invitation letter, Tender specifications, Checklist, Identification forms, Declaration on honour, Power of attorney, List of subcontractors) and the electronic submission method, it can be inferred that there are multiple stages involving document preparation, submission, and evaluation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned in the provided text.

Summary:

This is an invitation to tender (ACER/2025/OP/0023) issued by the European Union Agency for the Cooperation of Energy Regulators (ACER) for the provision of office supplies. The total estimated value of the procurement is 151,000 EUR. The tender is divided into three lots: Lot 1 for stationery and office materials (estimated value 50,000 EUR), Lot 2 for cleaning supplies and personal protective equipment (estimated value 50,000 EUR), and Lot 3 for kitchenette consumables (estimated value 51,000 EUR). The contract duration is a maximum of 48 months, and the award method is based on the best price-quality ratio. The deadline for receipt of tenders is June 17, 2025, at 16:00 Europe/Ljubljana time. Submissions must be sent electronically. The tender is open to natural persons, private law bodies, and public law bodies, and consortia are permitted. Tenderers must register for a PIC (Personal Identification Code). The tender documents include an invitation letter, tender specifications, a checklist for tenderers, identification forms, a declaration on honour, a power of attorney form, and a list of identified subcontractors. The contracting authority is not bound to reply to questions submitted after June 9, 2025, at 05:00 Europe/Ljubljana. The eSubmission system supports multiple languages and encrypts uploaded documents.