Provision of Office Space for the European Union Agency for Asylum (EUAA) in Madrid, Spain

The European Union Agency for Asylum (EUAA) is preparing to issue a call for tenders identified by the procedure identifier EUAA/MLA/2025/NP/0019-PIN, aimed at leasing office space in Madrid, Spain. This opportunity arises as part of the EUAA's efforts to ensure effective execution of its mandate and operational activities in the region. The tender process is currently in the property prospecting phase, intended to assess the local real estate market prior to initiating a negotiated procedure for a building contract.

The provided information indicates an estimated total contract value of 7,200,000 EUR, with a maximum duration of 120 months, equivalent to 10 years. This specific opportunity does not fall under traditional grant funding but rather as a service procurement through a lease agreement. The target sector is commercial real estate, classified under CPV code 70000000, meaning the call seeks entities capable of supplying suitable office premises in Madrid.

Eligible applicants primarily include real estate owners, property developers, and management companies, without explicit restrictions based on entity size, making it open to individuals, SMEs, and large firms. The property must be hosted in Madrid, ensuring compliance with the geographic eligibility criteria but allowing applicants from across international borders, particularly within the EU.

The call for tenders is anticipated to be published in the Official Journal of the European Union with a planned publication date of 16 September 2025. Interested parties can access the Property Prospecting Notice and a corresponding map of eligible locations, which provide essential details regarding the tender. These documents were published on 1 July 2025 and are currently the only available resources regarding the upcoming procurement process.

The application process is likely to be invitation-only, given the nature of the negotiated procedure, and will involve multiple stages, starting from market prospecting to final negotiations with qualified bidders. However, no explicit information about the number of application stages or success rates is shared in the current documents, nor is there any co-funding requirement since the EUAA will fully cover lease payments.

In summary, this tender opportunity is a preparatory measure by the EUAA to secure office space in Madrid, with significant financial implications and an expected timeline for formal publication. The opportunity is primarily directed at entities capable of fulfilling the specified real estate needs while ensuring compliance with EU procurement regulations.

The European Union Agency for Asylum (EUAA) is planning a call for tenders, procedure identifier EUAA/MLA/2025/NP/0019-PIN, for the provision of office space in Madrid, Spain. The TED reference is 123/2025 423092-2025. This is a forthcoming call for tenders. The EUAA is looking to lease premises in Madrid to ensure the appropriate execution of its mandate and operations activities in Spain. This prospection of the local market is taking place before the launch of the negotiated procedure for a building contract on the basis of point 11.1 (g) of Annex I FR. The procedure type is a planned call for tenders with OJ S publication. The estimated total value is 7,200,000 EUR. The TED publication date is 01/07/2025. The lead contracting authority is the European Union Agency for Asylum. The main classification (CPV) is 70000000 Real estate services. The nature of the contract is for services. The maximum contract duration is 120 months. There is no framework agreement. The estimated date of publication of a contract notice is 16/09/2025.

Two documents are available for download: a Property Prospecting Notice (PIN) with draft technical specifications, published on 01/07/2025, version 1, and Annex 1, a map of eligible locations, also with draft technical specifications, published on 01/07/2025, version 1. No translations are available for either document.

In the Questions and Answers section, one question has been answered: "Where can I find the procurement documents of this call for tenders?" The answer states that the planned call for tenders announces the intention of the contracting authority to publish a future call for tenders, and that no other information or documents other than those published are currently available. This answer was published on 16/02/2024 at 23:54.

In summary, this is a pre-announcement of a planned call for tenders by the European Union Agency for Asylum (EUAA) to lease office space in Madrid, Spain. The purpose of this notice is to prospect the local real estate market before the official call for tenders is launched. The estimated value of the contract is 7.2 million EUR, and the maximum duration is 120 months. The official contract notice is expected to be published on 16/09/2025. Currently, only a Property Prospecting Notice with draft technical specifications and a map of eligible locations are available. The actual procurement documents are not yet available, as this is just an announcement of a future tender.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the procurement, eligible applicants are likely to be entities capable of providing real estate services, such as real estate companies, property developers, or similar organizations.

Funding Type: The funding type is procurement, specifically a service contract for leasing office space.

Consortium Requirement: The opportunity does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, it is more likely that a single entity capable of providing the required office space would be the applicant.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is focused on Madrid, Spain, as the office space is required in that city. Therefore, applicants should be entities operating and capable of providing services in Madrid.

Target Sector: The target sector is real estate services.

Mentioned Countries: Spain.

Project Stage: The project is in the property prospecting stage, preceding the launch of a negotiated procedure for a building contract.

Funding Amount: The estimated total value of the contract is 7,200,000 EUR.

Application Type: The application type is a planned call for tenders with OJ S publication. The procedure will be a negotiated procedure.

Nature of Support: The beneficiaries will receive money in exchange for services, specifically the leasing of office space.

Application Stages: The number of application stages is not fully detailed, but it involves at least a property prospecting phase, followed by a negotiated procedure after the official call for tenders is published.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: Co-funding requirements are not mentioned.

Summary:

This opportunity is a planned call for tenders by the European Union Agency for Asylum (EUAA) to lease office premises in Madrid, Spain. The EUAA requires the office space to support its mandate and operational activities in Spain. The procurement process is currently in the property prospecting phase, with a planned call for tenders to be published in the Official Journal of the European Union, Supplement (OJ S). The estimated total value of the contract is 7,200,000 EUR, and the maximum contract duration is 120 months. The lead contracting authority is the European Union Agency for Asylum. The TED publication date was 01/07/2025, and the estimated date of publication of a contract notice is 16/09/2025. Interested parties can download the Property Prospecting Notice and Annex 1 (Map of Eligible Locations) for more details. The procedure type is a planned call for tenders with OJ S publication, and the nature of the contract is for services, specifically real estate services. The CPV code is 70000000. The opportunity is aimed at entities capable of providing suitable office space in Madrid.