Provision of fuel and energy cards in selected areas of Serbia

The European Border and Coast Guard Agency, known as Frontex, is planning to issue a future negotiated low or middle value procedure for the provision of fuel and energy cards in selected areas of Serbia. This procurement opportunity is a framework contract with an initial period of two years and the potential for a two-year extension, totaling a maximum duration of four years. The nature of this contract is categorized under supplies, specifically involving petroleum products, fuel, electricity, and other energy sources.

Eligible applicants for this procurement are primarily large enterprises or established service providers, as the opportunity is marked as unsuitable for small and medium enterprises (SMEs). The expected applicants would typically include companies with significant operational capacity in the energy and fuel supply sectors, particularly those already offering fuel card services.

The procedure will open for expressions of interest starting September 25, 2025, and interested parties must submit their expressions electronically by the deadline of October 11, 2025. The indicative launch date for the negotiated procedure is set for October 15, 2025. There is no specified funding amount disclosed at this time, and the contract’s funding mechanism involves direct payment for services rendered rather than a grant.

While a consortium requirement is not explicitly stated, the structure may accommodate both single applicants and consortia depending on the bids received. Geographic eligibility is focused on entities operating in or able to provide services in Serbia, but the contracting authority's EU framework suggests that EU-based companies or those eligible for EU procurement might participate.

Overall, this announcement serves as a notification of Frontex's intention to procure operational services for border management activities in Serbia, emphasizing the need for reliable fuel and energy supply solutions for its ongoing operational needs.

This is a publication announcing the European Border and Coast Guard Agency (FRONTEX)'s intention to publish a future negotiated low or middle value procedure. It is NOT a call for tenders.

The procedure identifier is FRONTEX/2025/MVP/0045-EXA.

The description of the planned call for tenders is as follows: Frontex seeks to establish a Framework contract for the provision of fuel and energy cards in selected areas of Serbia. The period of the contract is 2 years with the possibility of extension for another 2 years.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not provided.

The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX).

The main classification (CPV) code is 09000000, which refers to petroleum products, fuel, electricity, and other sources of energy.

The nature of the contract is for supplies.

The maximum contract duration is 48 months.

It will be a framework agreement without reopening of competition.

Milestones:

The start date for expression of interest is 2025-09-25 Europe/Brussels.

The deadline for expression of interest is 11/10/2025 05:59 Europe/Warsaw.

The indicative date of launch of the negotiated procedure is 2025-10-15 Europe/Warsaw.

Expression of Interest:

Submissions must be sent exclusively at the address for submission given below.

The method of expression of interest is electronic.

To express interest, use the "Express interest" link.

A question and answer section is available. To create a question, you must log in. A public Q&A and FAQ section is available. You can download the Q&As in XLS format.

One question has been asked and answered:

Question: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?

Answer: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement from FRONTEX regarding a future opportunity to bid on a framework contract for providing fuel and energy cards in Serbia. The actual call for tenders is planned for the future. Companies interested in this opportunity should express their interest electronically before the deadline of October 11, 2025. The contract will be for an initial period of two years, with a possible extension of another two years, making the maximum duration 48 months. The procedure will be a negotiated one for a low or middle value contract.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the contract (provision of fuel and energy cards) and the contracting authority (European Border and Coast Guard Agency FRONTEX), it is likely that eligible applicants would include companies, suppliers, and service providers capable of providing fuel and energy cards. This could include SMEs, large enterprises, and potentially other types of organizations depending on the specific requirements outlined in the future call for tenders.

Funding Type: The funding type is a procurement, specifically a framework contract. Frontex seeks to establish a framework contract for the provision of fuel and energy cards.

Consortium Requirement: The provided text does not explicitly state whether a single applicant or a consortium is required. It is possible that both single applicants and consortia could be eligible, but this will likely be clarified in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The service is for selected areas of Serbia, which suggests that the geographic eligibility may be focused on entities operating in or capable of providing services in Serbia. However, the lead contracting authority is the European Border and Coast Guard Agency (FRONTEX), so the opportunity is likely open to entities within the EU and potentially other countries depending on the specific requirements of the call.

Target Sector: The target sector is energy and fuel supply, specifically the provision of fuel and energy cards. The CPV code provided (09000000) confirms this, as it relates to petroleum products, fuel, electricity, and other sources of energy.

Mentioned Countries: Serbia is explicitly mentioned as the location where the fuel and energy cards will be used.

Project Stage: This is a procurement for the provision of a service (fuel and energy cards), so the relevant stage is commercialization. The project involves the ongoing supply of fuel and energy cards under a framework contract.

Funding Amount: The estimated total value is not specified in the provided text. The procedure is described as a "planned negotiated procedure for middle/low value contract," which suggests the funding amount is not expected to be very high.

Application Type: The application type will be a negotiated procedure, but the announcement is currently for an expression of interest. The actual call for tenders is planned for the future.

Nature of Support: The beneficiaries will receive money in exchange for providing fuel and energy cards. This is a service contract where payment is made for the provision of supplies.

Application Stages: Based on the information provided, there are at least two stages: an expression of interest and a subsequent negotiated procedure. The exact number of stages may depend on the specifics of the future call for tenders.

Success Rates: The success rates cannot be determined from the provided text, as this is a planned call for tenders.

Co-funding Requirement: The provided text does not mention any co-funding requirement. It is likely that the contract will be fully funded by FRONTEX, but this will be clarified in the future call for tenders.

Summary:

This is a pre-announcement for a planned call for tenders by the European Border and Coast Guard Agency (FRONTEX). The call will be for a framework contract for the provision of fuel and energy cards in selected areas of Serbia. The contract is expected to last for two years, with a possible extension of another two years. The procedure type will be a planned negotiated procedure for a middle/low value contract. The indicative date for the launch of the negotiated procedure is October 15, 2025. The start date for expression of interest is September 25, 2025, and the deadline for expression of interest is October 11, 2025. Interested parties are invited to submit an expression of interest electronically. This announcement is not a call for tenders, but rather a notification of FRONTEX's intention to launch a future procurement procedure. The main classification of the contract relates to petroleum products, fuel, electricity, and other sources of energy. The contract is for supplies and will be a framework agreement without reopening of competition.