Provision of facility management services for the Delegation of the European Union to the Federal Republic of Nigeria and ECOWAS Office Compound

This summary outlines a procurement opportunity for facility management services at the Delegation of the European Union to Nigeria and ECOWAS based in Abuja. The contracting authority is the European External Action Service (EEAS), and the estimated total value of the contract is €920,000. The participation method requires electronic submissions, and the contract duration could extend up to 48 months, with a potential renewal.

Eligible applicants include any economic operators, such as startups, small and medium enterprises (SMEs), and large enterprises capable of providing the necessary services. The opportunity does not mandate consortium participation, meaning that a single applicant can fulfill the requirements.

The geographic eligibility is mostly international, allowing entities from EU member states and possibly countries with agreements with the EU to apply. The target sector falls under facility management, specifically involving services related to building maintenance.

The project is classified under the CPV code 50000000, which relates to repair and maintenance services. The contract is currently at the commercialization stage, as it is intended for ongoing service provision.

An open call for tenders characterizes the application type, following a two-stage application process. Interested parties must initially submit a request to participate by the deadline of August 21, 2025, at 15:00 Africa/Lagos time. The nature of support is purely monetary, as payment will be made for services rendered.

While success rates are not mentioned, the procurement will follow a two-stage evaluation based on criteria weighted 60% for quality and 40% for price. There is no co-funding requirement specified for this procurement contract.

In summary, this tender invites eligible entities to provide comprehensive facility management services, with specific documentation available for download regarding the application process. Interested candidates must register for a Personal Identification Code (PIC) to participate and ensure their submissions conform to technical requirements specified in the electronic submission system.

This is a call for tenders for the provision of facility management services for the Delegation of the European Union to the Federal Republic of Nigeria and ECOWAS Office Compound in Abuja. The procedure identifier is EEAS/DELNGAA/2024/RP/0266. The submission method is electronic. The contracting authority intends to conclude a framework service contract. The procedure type is restricted. The estimated total value is 920000 EUR. The TED publication date is 18/06/2025. The lead contracting authority is the European External Action Service (EEAS). The main classification (CPV) code is 50000000, which refers to repair and maintenance services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the best price-quality ratio. The framework agreement is a framework agreement without reopening of competition. The deadline for receipt of requests to participate is 21/08/2025 at 15:00 Africa/Lagos time.

The following documents are available for download:
1. Invitation to submit RtP (Invitation to submit a request to participate), published on 18/06/2025, Version 1, no translations available.
2. Tender specifications-part I-2 (Tender specifications (requests to participate)), published on 18/06/2025, Version 1, no translations available.
3. Draft framework contract (Draft contract (requests to participate)), published on 18/06/2025, Version 1, no translations available.
4. Declaration on honour(11) (Declaration on honour (requests to participate)), published on 18/06/2025, Version 1, no translations available.
5. Request to participate form (Tender specifications - adm.part (requests to participate)), published on 18/06/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given on the website, using the electronic submission method.

Frequently Asked Questions (FAQ) related to the eSubmission system:
1. How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies. Published on 13/02/2025 20:52.
2. Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52.
3. Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50.
4. Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40.
5. Which size should attachments have? Attachments should be less than 50 MB in size. Published on 17/10/2024 20:36.
6. How should I name attachments in eSubmission? Name the attachments following the System Requirements. See the following conditions: The ... Published on 03/10/2024 16:39.
7. Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37.
8. I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37.
9. Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is... Published on 03/10/2024 16:36.
10. I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For req... Published on 03/10/2024 16:36.
11. How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35.
12. Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14.
13. How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07.
14. What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55.
15. How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56.
16. Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58.
17. Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57.
18. Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55.
19. Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32.
20. In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07.
21. I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05.

In summary, this tender is an invitation for companies to submit a request to participate in a restricted procedure for a framework service contract. The contract involves providing facility management services to the EU Delegation and ECOWAS compound in Abuja, Nigeria. The estimated value of the contract is 920,000 EUR, and it will last for a maximum of 48 months. The European External Action Service (EEAS) is the lead contracting authority. Interested parties must submit their requests electronically by August 21, 2025, at 15:00 Africa/Lagos time. The tender documents, including the invitation to submit, tender specifications, draft contract, declaration on honour, and request to participate form, are available for download. The eSubmission system is used for electronic submissions, and there are specific technical requirements and FAQs related to its use. A Personal Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, they are likely to be service providers, companies, or organizations capable of providing facility management services. This could include SMEs, large enterprises, or other entities with the relevant expertise.

Funding Type: The funding type is a procurement, specifically a framework service contract.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the tender is for the provision of facility management services for the Delegation of the European Union to the Federal Republic of Nigeria and ECOWAS Office Compound in Abuja. This suggests that applicants must be able to operate and provide services in Nigeria. Therefore, it is likely open to entities registered or operating in Nigeria, and possibly other countries depending on the specific requirements outlined in the tender documents.

Target Sector: The target sector is facility management services. This includes repair and maintenance services as indicated by the CPV code 50000000.

Mentioned Countries: Nigeria.

Project Stage: The project stage is service provision. The tender is for the provision of ongoing facility management services, not for research, development, or demonstration.

Funding Amount: The estimated total value of the framework service contract is 920,000 EUR.

Application Type: The application type is an open call for tenders, specifically a restricted procedure. Submissions must be sent electronically.

Nature of Support: Beneficiaries will receive money in exchange for providing facility management services.

Application Stages: The procedure type is a restricted procedure, implying at least two stages: a request to participate and a full tender submission for those selected in the first stage.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders by the European External Action Service (EEAS) for the provision of facility management services for the Delegation of the European Union to the Federal Republic of Nigeria and the ECOWAS Office Compound in Abuja. The procedure is a restricted procedure, meaning there will be an initial selection of candidates based on their requests to participate, followed by a full tender submission from the selected candidates. The estimated total value of the framework service contract is 920,000 EUR, and the maximum contract duration is 48 months. The submission method is electronic, and the deadline for receipt of requests to participate is August 21, 2025, at 15:00 Africa/Lagos time. Interested parties must submit their requests to participate electronically via the eSubmission system, ensuring that all technical requirements for file sizes and formats are met. A Personal Identification Code (PIC) is mandatory for participation, whether as a single entity or as part of a consortium. The successful tenderer will be responsible for providing comprehensive facility management services to the EU Delegation and ECOWAS Compound in Abuja.