Provision of editing, proof checking and formatting services in English

The European Agency for Safety and Health at Work, known as EU-OSHA, has issued a call for tenders (OSHA/2025/OP/0021) for professional editing services, specifically for editing, proof checking, and formatting written materials in English. The estimated total value of the contract is €250,000, with a framework agreement that has a maximum duration of 48 months, including a 12-month initial period and three possible renewals. The tender is categorized as a procurement contract, and it is open to companies providing editorial services, particularly those experienced in English-language content.

Applications are submitted electronically via the EU Funding & Tenders Portal, with the submission deadline set for July 14, 2025, at 16:00 Europe/Madrid. The public opening of tenders is scheduled for July 15, 2025, at 10:00 Europe/Madrid. No specific geographic restrictions are outlined, indicating that any eligible company within the EU can apply. The award will primarily consider quality, accounting for 70% of the evaluation criteria, while the price will account for the remaining 30%.

A Personal Identification Code (PIC) is mandatory for participation, and submissions must follow specific technical requirements, including a limitation of 200 documents per tender and individual file sizes of no more than 50 MB. The eSubmission system ensures security through document encryption, supports all 24 official EU languages, and aligns with EU external action guidelines for communication and visibility.

Overall, the process is competitive, as is typical for EU tenders, but exact success rates are not provided. There are no co-funding requirements stated. Interested applicants are encouraged to review the full tender specifications available through the EU portal before submitting their proposals.

The European Agency for Safety and Health at Work (EU-OSHA) has published a call for tenders, OSHA/2025/OP/0021, for the provision of editing, proof checking, and formatting services in English. The TED reference for this tender is 105/2025 356105-2025. The estimated total value of the tender is 250,000 EUR.

The procedure type is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is 14/07/2025 at 16:00 Europe/Madrid time. The date and time of the public opening is 15/07/2025 at 10:00 Europe/Madrid. The contracting authority is not bound to reply to questions submitted after 04/07/2025 05:00 Europe/Madrid.

The nature of the contract is for services, with a maximum contract duration of 48 months. The award method will be based on the best price-quality ratio, and the framework agreement will be without reopening of competition. The main classification (CPV) code is 79820000 Services related to printing.

The following documents are available for download:

EN1.0 Invitation to tender OSHA2025OP0021Invitation letter, published on 03/06/2025, Version 1, no translations available.
ENI.0 Tender specifications and annexes OSHA2025OP0021Tender specifications, published on 03/06/2025, Version 1, no translations available.
ENI.1 Editable annexes OSHA2025OP0021Tender specifications, published on 03/06/2025, Version 1, no translations available.
ENII Draft Framework contractDraft contract, published on 03/06/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders by the European Agency for Safety and Health at Work (EU-OSHA) seeking a company to provide professional English language editing, proofreading, and formatting services. The tender is valued at 250,000 EUR and will result in a framework agreement with a maximum duration of 48 months. Companies interested in providing these services must submit their tenders electronically by July 14, 2025. The selection will be based on the best price-quality ratio. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and encrypts uploaded documents for security.

Eligible Applicant Types: The opportunity is open to companies. The call for tender aims at selecting a company to provide the services.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process.

Consortium Requirement: It is not explicitly stated whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned in the provided text.

Target Sector: The target sector is services related to printing, specifically professional editing, proof checking, and formatting services. The main classification (CPV) code is 79820000 Services related to printing.

Mentioned Countries: The opening of the tenders will take place in Europe/Madrid.

Project Stage: The project stage is not explicitly mentioned, but it implies that the services are required for delivering written material in English within a given time frame, suggesting an operational or service-oriented stage.

Funding Amount: The estimated total value of the tender is 250,000 EUR.

Application Type: Open call. The procedure type is an open procedure.

Nature of Support: Money. The selected company will receive financial compensation for providing the editing, proof checking, and formatting services.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation, and selection.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (OSHA/2025/OP/0021) issued by the European Agency for Safety and Health at Work (EU-OSHA). The purpose of this tender is to select a company that can provide professional editing, proof checking, and formatting services for written material in English. The estimated total value of the tender is 250,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, meaning any company that meets the criteria can submit a tender. The award method will be based on the best price-quality ratio, and the selected company will be awarded a framework agreement without reopening of competition. The TED publication date was 03/06/2025, and the deadline for receipt of tenders is 14/07/2025 at 16:00 Europe/Madrid. The public opening of the tenders will be on 15/07/2025 at 10:00 Europe/Madrid. The contracting authority will not reply to questions submitted after 04/07/2025 at 05:00 Europe/Madrid. Submissions must be sent electronically. A Personal Identification Code (PIC) is mandatory to participate. The maximum number of documents that can be uploaded per tender is 200, and the maximum file size for attachments is 50 MB. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents.