Provision of consultancy services for the consolidation of Frontex Visual Management Room (VMR) following obeya methodology.

This document outlines a procurement opportunity by the European Border and Coast Guard Agency (Frontex) for consultancy services aimed at consolidating their Visual Management Room (VMR) in accordance with the Obeya methodology, which is a strategy for managing complex organizations. The contract is identified as FRONTEX/2025/MVP/0026-EXA and involves a middle to low value service contract with a duration of 12 months.

Eligible applicants for this opportunity include consultancy firms with expertise in organizational management methodologies, and there are no specific restrictions based on company size, meaning both small and medium enterprises (SMEs) and larger firms can apply. The opportunity is characterized as a negotiated procedure rather than a traditional grant, as consultants will be compensated for their services.

While the specific funding amount is not disclosed, it is indicated to be of mid-range value, possibly below €200,000. Interested parties are expected to express their intent electronically on or before the deadline of July 17, 2025, with an indicative start date for the calls scheduled for July 2, 2025. The subsequent launch of the negotiated procedure is set for July 17, 2025.

Applicants must follow standard EU procurement procedures, and the geographic eligibility for applicants is generally limited to entities located in EU member states or those with relevant agreements with the EU. However, no explicit geographic restrictions are stated.

The primary aim is to deliver consultancy services necessary for the further development and implementation of the VMR system, transitioning from its initial setup phase to a more consolidated and optimized phase. Each submission will be processed electronically, and comprehensive details about the application process will be available in the formal tender publications on the EU Funding and Tenders Portal.

This document serves as a pre-announcement indicating Frontex's intention to undertake this competitive tendering procedure; it is essential for interested firms to stay informed about the forthcoming official call for tenders.

This is a publication announcing the European Border and Coast Guard Agency (FRONTEX)'s intention to publish a future negotiated low or middle value procedure. It is not a call for tenders. The procedure identifier is FRONTEX/2025/MVP/0026-EXA.

The subject of the contract is the delivery of consultancy services to consolidate Frontex Visual Management Room (VMR) (phase II). The Agency’s VMR is currently being set up (Phase I) and is subject to gradual incremental development following Obeya methodology, which refers to 'war rooms' used to manage large and complex organizations towards the achievement of their objectives.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX). The main classification (CPV) code is 73220000, which refers to development consultancy services. The nature of the contract is for services. The maximum contract duration is 12 months. There is no framework agreement associated with this procedure.

The start date for expression of interest is 2025-07-02 Europe/Brussels. The deadline for expression of interest is 17/07/2025 04:59 Europe/Warsaw. The indicative date of launch of the negotiated procedure is 2025-07-17 Europe/Warsaw.

Submissions must be sent exclusively via electronic method to express interest.

A question and answer section is available where users can log in to create questions, view public Q&As, access FAQs, and download Q&As in XLS format. One public Q&A is available: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?" The answer clarifies that references with ‘ExA’ are not calls for tenders but announcements of the contracting authority’s intent to launch a future low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future consultancy service contract related to the consolidation of Frontex's Visual Management Room, utilizing the Obeya methodology. The European Border and Coast Guard Agency (FRONTEX) is planning to launch a negotiated procedure for a middle or low value contract. Companies interested in providing consultancy services in this area should express their interest electronically, keeping in mind the specified deadlines in July 2025. It is important to note that this announcement is not a call for tenders, but rather a notification of an upcoming opportunity.

Eligible Applicant Types: The opportunity is for consultancy services, so eligible applicants would likely be consulting firms, SMEs, or potentially larger enterprises with expertise in development consultancy and the Obeya methodology. The specific types of eligible applicants will be detailed when the actual call for tenders is published.

Funding Type: This is a planned call for tenders, indicating a procurement process. The funding type is a service contract, where the selected applicant will be contracted to provide consultancy services in exchange for payment.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. This detail will likely be specified in the future call for tenders documentation. It is possible that both single applicants and consortia could be eligible.

Beneficiary Scope (Geographic Eligibility): The European Border and Coast Guard Agency (FRONTEX) is the lead contracting authority, suggesting that the beneficiary scope is likely within the EU or potentially includes countries with agreements with the EU related to border security and management. The specific geographic eligibility will be defined in the future call for tenders.

Target Sector: The target sector is consulting, specifically development consultancy services related to the consolidation of a Frontex Visual Management Room (VMR) using the Obeya methodology. This falls under the broader sectors of security, border management, and organizational development.

Mentioned Countries: No specific countries are mentioned, but the location "Europe/Brussels" and "Europe/Warsaw" are mentioned in relation to the start date for expression of interest, deadline for expression of interest and indicative date of launch of the negotiated procedure. The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX), implying a focus on the EU.

Project Stage: The project is in the implementation phase. Frontex is currently setting up the VMR (Phase I), and this call for tenders concerns the consolidation of the VMR (Phase II). Therefore, the project is in the development and implementation stages, requiring consultancy services to optimize and consolidate the existing structure.

Funding Amount: The estimated total value is described as a "middle/low value contract." This suggests a funding range likely under €200k, but the exact amount will be specified in the future call for tenders.

Application Type: The application type is a planned negotiated procedure. This means that after an initial expression of interest, selected applicants will be invited to participate in a negotiated procedure to submit their proposals.

Nature of Support: The beneficiaries will receive money in exchange for providing consultancy services. This is a service contract, so the support is financial compensation for the delivery of the contracted services.

Application Stages: The application process will involve at least two stages: an initial expression of interest and a subsequent submission of a full proposal as part of the negotiated procedure. There may be additional stages depending on the specifics of the negotiated procedure.

Success Rates: Success rates are not mentioned in the provided text. As this is a negotiated procedure, the success rate will depend on the number of applicants invited to the negotiation phase and the quality of their proposals.

Co-funding Requirement: Co-funding requirements are not mentioned in the provided text. It is likely that no co-funding will be required, as this is a procurement contract where the contracting authority fully funds the service.

Summary:

This is a pre-announcement for a future negotiated call for tenders by the European Border and Coast Guard Agency (FRONTEX). The call will be for consultancy services to consolidate Frontex's Visual Management Room (VMR), which is being developed using the Obeya methodology. The procedure identifier is FRONTEX/2025/MVP/0026-EXA. The contract is expected to be of middle/low value, and the maximum contract duration is 12 months. The indicative start date for expression of interest is July 2, 2025, with a deadline of July 17, 2025. The indicative date for the launch of the negotiated procedure is July 17, 2025. Interested parties should monitor the EU Funding & Tenders Portal for the official publication of the call for tenders. The selected consultant will be responsible for consolidating the VMR (Phase II), building upon the initial setup (Phase I). The CPV code for this contract is 73220000 - Development consultancy services. The method of expression of interest is electronic, and submissions must be sent exclusively at the address for submission given. This announcement is not a call for tenders, but rather a notification of FRONTEX's intention to launch a negotiated procedure in the future.