Provision of comprehensive education services related to European themes for the European Commission Representation and EUROPE DIRECT Centres

This document announces a future negotiated procedure by the European Commission Representation in Latvia. It seeks a qualified service provider to deliver comprehensive educational services related to European themes to the European Commission and EUROPE DIRECT Centres. The opportunity targets entities capable of providing pedagogical support, engaging specifically with educational institutions and young people in Latvia. The tender is aimed at delivering services such as organizing school visits, teacher training seminars, student competitions, and developing educational materials over a maximum period of 48 months.

The geographic focus is on Latvia, particularly Riga and surrounding regions, and the successful applicant must demonstrate capacity to operate in these areas. The opportunity does not prioritize small and medium-sized enterprises, suggesting larger organizations might have an advantage. The funding is classified under services, indicative of a procurement contract rather than a research grant.

The application process includes an expression of interest with a deadline set for June 17, 2025, followed by a negotiated procedure for selected candidates. The specific funding amount is not disclosed, but it falls under a middle or low value contract framework, indicating a range between €50,000 to €1 million.

The tender aims to integrate EU themes into local educational settings, promoting dialogue and understanding of EU policies, thus enhancing educational activities across Latvia. The expression of interest phase opens on June 2, 2025, and the expected launch of the negotiated procedure is on June 20, 2025.

In summary, this opportunity provides a pathway for organizations with expertise in education, communication, and event management to contribute to the educational landscape in Latvia by aligning with EU priorities and facilitating direct engagements with students and educators.

This is a publication announcing the European Commission's intention to publish a future negotiated low or middle value procedure. It is not a call for tenders.

The procedure identifier is EC-COMM/RIX/2025/MVP/0305-EXA.

The description of the planned call for tenders is the provision of comprehensive education services related to European themes for the European Commission Representation and EUROPE DIRECT Centres.

The call is scheduled for June 2025.

The European Commission Representations in Latvia manage the European Union Houses and the EU Home Education Resource Centre in Riga, which aim to establish direct links with different target audiences, with particular emphasis on educational institutions, educators, and young people.

The aim of the EU Home Education Resource Centre is to communicate the priorities and current affairs of the European Union in various forms, proactively contributing to the acquisition of new knowledge and the debate on the future of the EU. Several EUROPE DIRECT centres, co-financed and managed by the European Commission, operate in the regions, with the mission to establish direct links with schools in their area of operation and to promote official teaching materials on the European Union. Europe DIRECT centres can engage in educational activities in schools and organise teaching on EU issues for educators. The EU Home Education Resource Centre works closely with the EUROPE DIRECT Centres in organising visits to schools and the EU House, as well as information and educational activities and projects, further developing and/or expanding the content of projects addressed to educational institutions, attracting a new audience and continuing to maintain cooperation with institutions that have previously been involved in projects supported by the EC.

The Representation of the European Commission in Latvia is seeking a qualified service provider to provide pedagogical support services for the duration of the contract, drawing up and implementing a common strategy for dealing with Latvian education institutions and young people. This includes:

Design, organisation, and management (in-person and online) of visits to educational institutions and visits to the EU home.
Organisation of training seminars for teachers.
Interactive classes.
Conferences.
Thematic competitions for students in educational establishments.
Attraction of experts.
Development of teaching materials (both digital and physical).
Delivery of teaching material to educational institutions.
Presentation of materials from the EC Representation and the EU institutions.
Provision of other services as necessary to ensure a smooth, timely flow of information and exchanges with educational institutions on EU values and priority issues on the EU agenda.
Coordination of the activities Back to School/Back to University.

The main place of supply is the European Union’s home in Riga as well as elsewhere in Riga and in the regions.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is the European Commission, DG COMM Communication.

The main classification (CPV) code is 79952000 Event services.

The nature of the contract is for services.

The maximum contract duration is 48 months.

The framework agreement is a framework agreement without reopening of competition.

Milestones:

Start date for expression of interest: 2025-06-02 Europe/Brussels
Deadline for expression of interest: 17/06/2025 03:59 Europe/Riga
Indicative date of launch of the negotiated procedure: 2025-06-20 Europe/Riga

Expression of interest:

Submissions must be sent exclusively at the address for submission given below.
Method of expression of interest: Electronic
Address for expression of interest: Express interest

A question and answer section is available.

A frequently asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is that references that feature an ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future negotiated procedure, not a call for tenders. The European Commission Representation in Latvia intends to contract a service provider to deliver comprehensive education services related to European themes. These services will target educational institutions, educators, and young people in Latvia, focusing on promoting EU values and priorities. The contract will involve designing and implementing educational activities, developing teaching materials, and coordinating events. The expression of interest phase is scheduled for June 2025. The contracting authority is the European Commission, DG COMM.

Eligible Applicant Types: The opportunity is aimed at a qualified service provider capable of providing pedagogical support services. This suggests that eligible applicants could include SMEs, large enterprises, educational institutions, consulting firms, or other organizations with expertise in education and communication. The European Commission Representation in Latvia is seeking a service provider, implying that the applicant should be an established entity rather than an individual.

Funding Type: This is a planned call for tenders, specifically a negotiated procedure for a middle/low value contract. Therefore, the funding type is procurement, specifically a service contract.

Consortium Requirement: The text specifies that the European Commission Representation in Latvia is seeking "a qualified service provider," which implies that a single applicant is preferred. While a consortium might not be explicitly excluded, the emphasis on a single service provider suggests that a single applicant is the more suitable option.

Beneficiary Scope (Geographic Eligibility): The main place of supply is the European Union’s home in Riga, Latvia, as well as elsewhere in Riga and in the regions of Latvia. While the contracting authority is the European Commission, the services are primarily focused on Latvia. Therefore, while the opportunity is published on the EU Funding & Tenders Portal, the geographic eligibility is likely focused on entities established and operating in Latvia, or those with the capacity to deliver services within Latvia.

Target Sector: The primary target sector is education, with a focus on European themes. This includes pedagogical support services, communication, event services, and the development of educational materials. The opportunity also touches upon public relations and information dissemination related to EU policies and priorities.

Mentioned Countries: Latvia is explicitly mentioned as the location for the services. The European Union is also referenced as the overarching framework for the educational themes.

Project Stage: The project stage is focused on implementation and delivery of services. This includes the design, organization, and management of educational activities, the development of teaching materials, and the coordination of events. The project is not in the research or idea phase but rather in the execution and operational phase.

Funding Amount: The opportunity is described as a "negotiated procedure for middle/low value contract." While the exact funding amount is not specified, this suggests that the contract value is likely in the range of €50k to €200k or €200k to €1M, but without further information, it is difficult to provide a more precise estimate. The estimated total value is not provided in the text.

Application Type: The application type is a planned negotiated procedure. This means that after the expression of interest, the contracting authority will likely invite a select number of candidates to submit a full proposal. The initial stage involves an electronic expression of interest.

Nature of Support: The beneficiaries will receive a service contract in exchange for providing comprehensive education services related to European themes. The support is therefore monetary, in the form of payment for services rendered.

Application Stages: The application process appears to involve at least two stages: an initial expression of interest, followed by a negotiated procedure where selected candidates will be invited to submit a full proposal. Therefore, there are at least 2 stages.

Success Rates: There is no information provided regarding success rates. As this is a negotiated procedure, the success rate will depend on the number of candidates invited to participate in the negotiation phase.

Co-funding Requirement: There is no explicit mention of a co-funding requirement.

Summary:

This is a pre-announcement for a planned call for tenders by the European Commission Representation in Latvia. The call, scheduled for June 2025, seeks a qualified service provider to deliver comprehensive education services related to European themes for the European Commission Representation and EUROPE DIRECT Centres in Latvia. The selected service provider will be responsible for designing and implementing a strategy for engaging with Latvian educational institutions and young people. This includes organizing visits to schools and the EU home, conducting training seminars for teachers, developing educational materials, and coordinating events such as conferences and thematic competitions. The contract is classified as a negotiated procedure for a middle/low value contract, with a maximum duration of 48 months. The main place of supply is Riga, Latvia, and the surrounding regions. The first step is to submit an electronic expression of interest, with a deadline of June 17, 2025. The indicative date for the launch of the negotiated procedure is June 20, 2025. This opportunity is ideal for organizations with experience in education, communication, and event management, particularly those with a strong understanding of EU policies and priorities and a presence or capacity to operate in Latvia. The procedure identifier is EC-COMM/RIX/2025/MVP/0305-EXA. The lead contracting authority is the European Commission, DG COMM Communication. The main classification CPV code is 79952000 Event services. The nature of the contract is services, and it is a framework agreement without reopening of competition.