Produits et articles de nettoyage destinés aux services de restauration de la Commission européenne à Luxembourg (lot 1) et Bruxelles (lot 2)

The European Commission is issuing a public procurement contract for the supply of cleaning products and related materials for its catering services in Luxembourg and Brussels, under the identifier EC-OIL/2024/OP/0009. This opportunity is divided into two independent lots: Lot 1 for Luxembourg, estimated at €246,180, and Lot 2 for Brussels, estimated at €499,820, totaling €746,000. The procurement is intended for commercial suppliers capable of meeting the specified requirements and is not specifically targeted towards small or medium-sized enterprises.

The procurement contract will last a maximum of 48 months and includes provisions for three renewal periods of 12 months each. The awarding criteria will follow a best value approach, with a weighting of 60% for quality criteria and 40% for price. This contract does not involve co-funding and is not intended for innovation or research projects.

The process involves electronic submission, and potential bidders must provide a Personal Identification Code (PIC) to participate. The submission deadline is January 15, 2026, at 18:00, with public opening on January 16, 2026, at 10:30. Questions regarding the tender will not be addressed after January 7, 2026.

This procurement is considered an open call for tenders throughout the EU, emphasizing the submission of high-quality cleaning products for the European Commission's facilities. The relevant Common Procurement Vocabulary (CPV) code is 39830000, indicating it relates specifically to cleaning products and materials. The system for submission will support all 24 official EU languages and utilizes encrypted methods for document uploads.

The European Commission, specifically the Office for Infrastructure and Logistics in Luxembourg (OIL) and Brussels (OIB), is seeking a specialized professional for the supply of products and associated items necessary for cleaning the infrastructure and equipment used in the catering facilities, such as kitchens, canteens, and cafeterias. This procurement is divided into two lots: Lot 1 for Luxembourg (OIL) and Lot 2 for Brussels (OIB). The procedure identifier is EC-OIL/2024/OP/0009. The submission method is electronic and the procedure type is open. The estimated total value of the tender is 746,000 EUR. The TED publication date is 01/12/2025. The main classification (CPV) code is 39830000, which refers to cleaning products.

Lot 1 focuses on the supply of cleaning products and articles for the European Commission's catering services in Luxembourg. The estimated value for Lot 1 is 246,180 EUR. The nature of the contract is for supplies, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition. The deadline for receipt of tenders is 15/01/2026 at 18:00 Europe/Luxembourg. The date and time of the public opening is 16/01/2026 at 10:30 Europe/Luxembourg. The contracting authority is not bound to reply to questions submitted after 07/01/2026 at 07:00 Europe/Luxembourg.

Lot 2 focuses on the supply of cleaning products and articles for the European Commission's catering services in Brussels. The estimated value for Lot 2 is 499,820 EUR. The nature of the contract is for supplies, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition. The deadline for receipt of tenders is 15/01/2026 at 18:00 Europe/Luxembourg. The date and time of the public opening is 16/01/2026 at 10:30 Europe/Luxembourg. The contracting authority is not bound to reply to questions submitted after 07/01/2026 at 07:00 Europe/Luxembourg.

The following documents are available for download:
FR1. 2024 OP 0009- invitation à soum Invitation letter, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR2. 2024 OP 0009-ANX I-Part.1-CdC Tender specifications administrative part, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR2.1. 2024 OP 0009 Anx SA1-liste des documents Tender specifications administrative part, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR2.2. 2024 OP 0009-Anx SA2a. Lot1 OIL Form. offre fi Financial offer form, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR2.3. 2024 OP 0009-Anx SA2b. Lot2 OIB Form. offre fi Financial offer form, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR3. 2024 OP 0009-ANX I-Part.2-CdC Tender specifications, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR3.1. 2024 OP 0009-Anx ST1 Liste bâtiments Technical specifications, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR4. 2024 OP 0009-PJ CC fournitures Draft contract, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR4.1. 2024 OP 0009-PJ Appendice 2 au CC Draft contract annex, published on 01/12/2025, applicable to all lots, version 1, no translations available.
FR5. 2024 OP 0009-PJ -ANX III modèles CS-BdC Draft contract annex, published on 01/12/2025, applicable to all lots, version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) related to the eSubmission system are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmision? Follow the System Requirements.
Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this tender opportunity is for specialized professionals to supply cleaning products and related items for the European Commission's catering services in Luxembourg and Brussels. The tender is divided into two lots, one for each location, with a total estimated value of 746,000 EUR. The contract duration is 48 months, and the award will be based on the best price-quality ratio. The submission deadline is January 15, 2026. The process requires electronic submission through the eSubmission portal, and applicants must adhere to specific technical requirements for file sizes and formats. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but the tender is open, suggesting it is available to any professional or company specialized in the supply of cleaning products and related items.

Funding Type: This is a procurement opportunity.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender relates to services in Luxembourg and Brussels, suggesting that applicants should be based in the EU or have the capacity to provide services in these locations.

Target Sector: The target sector is the supply of cleaning products and articles for the catering services of the European Commission.

Mentioned Countries: Luxembourg, Belgium (Brussels).

Project Stage: The project stage is for the supply of goods, so it is at the commercialization stage.

Funding Amount: The estimated total value of the procurement is 746,000 EUR. Lot 1 has an estimated value of 246,180 EUR, and Lot 2 has an estimated value of 499,820 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for providing cleaning products and articles.

Application Stages: The number of application stages is not explicitly mentioned, but it is likely a multi-stage process involving submission of a tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: The information does not explicitly state whether co-funding is required.

Summary:

This is an open call for tenders, EC-OIL/2024/OP/0009, issued by the European Commission for the supply of cleaning products and related articles for its catering services in Luxembourg (OIL) and Brussels (OIB). The total estimated value of the procurement is 746,000 EUR. The tender is divided into two lots: Lot 1 for Luxembourg with an estimated value of 246,180 EUR and Lot 2 for Brussels with an estimated value of 499,820 EUR. The contract duration is a maximum of 48 months. The award method is based on the best price-quality ratio. The deadline for submitting tenders is 15/01/2026 at 18:00 Europe/Luxembourg. The contracting authority will not reply to questions submitted after 07/01/2026 at 07:00 Europe/Luxembourg. Submissions must be sent electronically. A Personal Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The maximum number of documents allowed per tender is 200 files, and the maximum file size is 50 MB. The supported file types depend on the type of submission and are specified within the system requirements.