Prestations de services de transport de personnes, au moyen de véhicules avec chauffeur et taxis, depuis/à Bruxelles et sa périphérie jusqu’à Luxembourg et Strasbourg

The European Commission's Office for Infrastructure and Logistics in Brussels is issuing a call for tenders under the reference EC-OIB/2025/OP/0012. This tender aims to establish a framework agreement for passenger transport services using chauffeur-driven vehicles and taxis, specifically for routes involving Brussels, Luxembourg, and Strasbourg.

The tender is divided into two lots. Lot 1 encompasses transport services using cars and minivans with private drivers from and to Brussels and its vicinity, including Luxembourg and Strasbourg, as well as throughout Belgium. Lot 2 focuses on taxi services within Brussels and its surrounding areas. Both lots are classified under the respective CPV codes for passenger transport services and taxi services.

The contracting authority is looking for service providers and has laid out specific qualifications and requirements for applicants. Submissions must be made electronically, and a Personal Identification Code (PIC) is mandatory for all participating entities, including those in consortia. The stipulated deadline for submitting tenders is September 9, 2025, at 15:00 Brussels time, with a public opening scheduled for September 11, 2025, at 10:00 Brussels time. It is noted that after September 1, 2025, at 06:00 Brussels time, the contracting authority will not address any further questions.

The contract duration is set for a maximum of 48 months, with the award based solely on price, indicating that the lowest bid will win. The framework agreement will not reopen for additional competition once awarded. Although no specific funding amounts are provided, the focus is clearly on ongoing operational service contracts rather than grants.

Potential applicants should note that the submission supports 24 official EU languages, employs encryption for document integrity, and allows for a maximum upload of 50 MB per attachment with a total limit of 200 files per tender submission.

Additional details regarding the technical specifications, financial offer forms, and draft contracts for both lots are readily available for download in electronic format. The tender presents a significant opportunity for transport service providers looking to expand their operations within EU infrastructures.

The European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB), is launching a call for tenders, EC-OIB/2025/OP/0012, to establish a market for the provision of passenger transport services using chauffeur-driven vehicles and taxis. These services will be required from/to Brussels and its periphery to Luxembourg and Strasbourg. The procedure is an open procedure. The TED reference is 145/2025 500358-2025.

The call for tenders is divided into two lots:

Lot 1: Services de transport en voitures et minivans avec chauffeurs privés depuis/à Bruxelles et sa périphérie et jusqu’à Luxembourg et Strasbourg ainsi que tout le territoire de la Belgique (Transport services in cars and minivans with private drivers from/to Brussels and its periphery and to Luxembourg and Strasbourg as well as all the territory of Belgium). The CPV code is 60171000 - Hire of passenger cars with driver.

Lot 2: Services de transport en taxi à Bruxelles et sa périphérie (Taxi transport services in Brussels and its periphery). The CPV code is 60120000 - Taxi services.

The nature of the contract for both lots is services. The maximum contract duration for both lots is 48 months. The award method for both lots is the lowest price. The contracting authority is the Commission européenne, OIB - Office for Infrastructure and Logistics in Brussels. The framework agreement is a framework agreement, without reopening of competition.

Key Milestones:

TED publication date: 31/07/2025
Date and time of public opening: 11/09/2025 10:00 Europe/Brussels
Deadline for receipt of tenders: 09/09/2025 15:00 Europe/Brussels
Deadline after which the Contracting authority is not bound to reply to questions: 01/09/2025 06:00 Europe/Brussels

The following documents are available for download:

FRInvitation à soumissionnerInvitation letterPublished on 31/07/2025All lotsVersion 1 No translations available
FRAnnexe I - Check-list des documentsTender specifications - adm. partPublished on 31/07/2025All lotsVersion 1 No translations available
FRAnnexe II.1 - Spécifications techniques - Lot 1Technical specificationsPublished on 31/07/2025Lot 1Version 1 No translations available
FRAnnexe II.2 - Spécifications techniques - Lot 2Technical specificationsPublished on 31/07/2025Lot 2Version 1 No translations available
FRAnnexe III.1 - Bordereau financier - Lot 1Financial offer formPublished on 31/07/2025Lot 1Version 1 No translations available
FRAnnexe III.2 - Bordereau financier - Lot 2Financial offer formPublished on 31/07/2025Lot 2Version 1 No translations available
FRAnnexe IV.1 - Projet de contrat-cadre - Lot 1Draft contractPublished on 31/07/2025Lot 1Version 1 No translations available
FRAnnexe IV.2 - Projet de contrat-cadre - Lot 2Draft contractPublished on 31/07/2025Lot 2Version 1 No translations available
FRAppendice - Contrat Cadre SecurityDraft contract annexPublished on 31/07/2025All lotsVersion 1 No translations available

Submissions must be sent exclusively via electronic submission at the address provided.

FAQ Regarding eSubmission:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content is encrypted upon upload and cannot be decrypted after the deadline.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’ for open calls for tenders, or in other relevant sections depending on the procedure type.
Which size should attachments have? Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory for all participants, including members of a consortium.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file meets the technical requirements of the system.
How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.
Why do tenderers need a PIC? A PIC is mandatory to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents.
Which file types does the system support? The supported file types depend on the type of submission.
Can I view and edit my draft submission? Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this is a call for tenders by the European Commission's OIB for transportation services. It is divided into two lots: one for chauffeur-driven car and minivan services between Brussels, Luxembourg, Strasbourg, and throughout Belgium, and another for taxi services within Brussels and its surrounding areas. The contract will be awarded based on the lowest price offered, and the framework agreement will not involve reopening of competition. The deadline for submitting tenders is September 9, 2025. The tender documents, including technical specifications, financial offer forms, and draft contracts, are available for download. The submission must be done electronically. A PIC code is mandatory for participation.

Eligible Applicant Types: The content does not explicitly state the eligible applicant types. However, given that it is a call for tenders for service contracts, it can be inferred that eligible applicants are likely to be service providers, companies, or other organizations capable of providing the specified transport services. The requirement for a PIC (Personal Identification Code) suggests that registered organizations are the intended applicants.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, indicating that the contracting authority is seeking offers from potential service providers to fulfill a specific need. The result will be a framework agreement.

Consortium Requirement: The content mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This indicates that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The call for tenders concerns transport services from/to Brussels and its periphery to Luxembourg and Strasbourg, and also within the territory of Belgium. Therefore, the geographic eligibility is likely focused on service providers located in or capable of operating within these regions.

Target Sector: The target sector is transport, specifically passenger transport services. This includes the hire of passenger cars with drivers and taxi services.

Mentioned Countries: Belgium, Luxembourg, France (Strasbourg).

Project Stage: The project stage is not applicable, as this is a call for tenders for operational services. The selected tenderer(s) will be providing ongoing transport services.

Funding Amount: The estimated total value is not specified in the provided content.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, according to the terms of the service contract.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there is at least one stage involving the submission of a tender, followed by evaluation and selection.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not mention any co-funding requirement.

Summary:

This is a call for tenders (EC-OIB/2025/OP/0012) issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB). The purpose of this tender is to establish a framework agreement for the provision of passenger transport services using chauffeured vehicles and taxis. The services are required from/to Brussels and its surrounding areas to Luxembourg and Strasbourg, as well as within Belgium. The procedure is an open procedure, and submissions must be made electronically. The deadline for submitting tenders is September 9, 2025, at 15:00 Brussels time. The public opening of the tenders will take place on September 11, 2025, at 10:00 Brussels time. The contracting authority will not answer questions submitted after September 1, 2025, at 06:00 Brussels time.

The tender is divided into two lots: Lot 1 concerns transport services in cars and minivans with private drivers from/to Brussels and its periphery to Luxembourg and Strasbourg, as well as throughout Belgium. Lot 2 concerns taxi services in Brussels and its periphery. The maximum duration of the contract is 48 months. The award method is based on the lowest price. Tenderers must submit their offers electronically and must have a Personal Identification Code (PIC). The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The maximum size of attachments is 50 MB, and the maximum number of documents per tender is 200.