Prestations de maintenance et de contrôle de la doublure de la façade du Berlaymont réalisée au moyen de louvres mobiles en verre

Open public tender EC-OIB/2026/OP/0011 for maintenance, inspection and specific works on the Berlaymont building's double-skin façade composed of approximately 22,000 motorised glass louvres, to be awarded as a framework agreement of up to 48 months. Submission is electronic via the EU Funding & Tenders Portal (PIC required) with deadline 15/04/2026 16:00 Europe/Brussels and evaluation by lowest price among compliant offers. Key requirements include financial capacity (minimum average turnover €260,000 over three years), ISO 9001 or equivalent, proven experience on automated façade systems on buildings of at least six storeys, and qualified on-site personnel with BA4 attestations.

Scope

Services contract for maintenance, inspection and corrective works of the inner façade lining of the Berlaymont building implemented with motorised glass louvres, including routine annual maintenance, on‑demand deep visual checks of individual louvres and specific interventions (replacement, spare parts, stock management).

Contract form and duration:Open procedure to award a framework agreement (no reopening of competition). Maximum contract duration 48 months; award by lowest price. Public opening of tenders 16/04/2026. ¹

Who can apply / key selection requirements

1. 1Economic operators (companies or consortia) able to sign electronically via the EU Funding & Tenders portal (PIC required).
2. 2Minimum economic requirement: average annual turnover in the relevant field at least €260,000 over the last three years (or equivalent supporting evidence).
3. 3Technical requirement: proven experience in maintenance of automated dynamic façade/ louvre systems on buildings of at least six storeys, including periodic maintenance contracts and ISO 9001 or equivalent quality system.
4. 4Personnel: onsite technician must be either an A2 electromechanic with 3+ years in solar protection systems and RGIE BA4 (or equivalent) or a Bachelor with equivalent experience and BA4; CVs and certifications required.
5. 5Compliance with exclusion criteria and provision of signed declarations and supporting documents as requested in the checklist (Annexe 1).

How to submit

Tenders must be submitted electronically via eSubmission on the EU Funding & Tenders portal. Submissions after the deadline will be rejected; attachments must meet system requirements.

Tender documents, technical specifications, annexes (checklist, specifications, templates, PSS) and the invitation to tender are published on the Funding & Tenders portal; bidders must include the required checklist documents, financial offer (bordereau) and the safety documentation (PSS/PPSS).

Pricing and invoicing notes:Evaluation based on lowest price. Financial schedule includes maintenance volumes (used for valuation) and a list of stock prices; stock list is valued at €50,000 for evaluation purposes; specific tasks and spare parts are ordered as Tasks Specifics (TS) at unit/hour rates. Payment documentation must include signed TS receipts and supplier invoices where applicable.

Contact and submission access via the Funding & Tenders portal opportunity page or by email to the Office for Infrastructure and Logistics in Brussels: oib-marches-publics@ec.europa.eu. Candidate questions must be sent through the portal Q&A before the stated cut-off (07/04/2026 23:59 Europe/Brussels).

Footnotes

1. 1Full tender dossier, annexes and submission instructions are available on the EU Funding & Tenders portal opportunity page: Tender page.

Opportunity type:Call for tenders. Procedure: Open procedure. Procedure identifier: EC-OIB/2026/OP/0011. Lead contracting authority: Commission européenne, OIB - Office for Infrastructure and Logistics in Brussels. Nature of contract: Services. Framework agreement: Yes, framework agreement without reopening of competition. Award method: Lowest price. Main CPV: 50000000 - Repair and maintenance services. Maximum contract duration: 48 months. TED reference: 47/2026 160585-2026. Place of performance: Berlaymont building, Rue de la Loi 200, 1049 Bruxelles, Belgium.

Scope:The contract covers the maintenance and control of the Berlaymont building’s secondary façade composed of motorized glass louvres (ventelles), including annual maintenance activities, on-demand visual inspections, and specific works as requested by the Commission’s technical service (STC). The system has partial deficiencies: software control is stopped, hardware remains operational except for motors, which are outside the scope for replacement under this contract.

Official notices and documents:Funding & Tenders Portal listing and full documentation: Opportunity page. Invitation to tender letter (FR): Invitation à soumissionner_V1.pdf. Technical and administrative specifications (FR): Annexe 2 - Spécifications Techniques_V1.pdf. Selection checklist (FR): Annexe 1 - Check-list_V1.docx.

Key Dates and Submission

• TED publication date: 09/03/2026
• Deadline for receipt of tenders: 15/04/2026, 16:00 Europe/Brussels
• Public opening of tenders: 16/04/2026, 10:00 Europe/Brussels (virtual session; up to two representatives per offer upon prior request)
• Cut-off for questions: Contracting authority is not bound to reply to questions submitted after 07/04/2026, 23:59 Europe/Brussels
• Optional site visits: 26/03/2026 at 10:00 and at 14:00; prior registration required; meeting point: BERL reception, Rue de la Loi 200, 1049 Bruxelles

Submission method:Electronic only via eSubmission on the EU Funding & Tenders Portal. A Participant Identification Code (PIC) is mandatory for each participating organisation in a joint offer. Tenders submitted by other means will not be accepted.

Contract Scope and Technical Requirements

Annual maintenance workload is fixed at 152 days per year, generally 3 working days per week, 7.5 hours per day between 07:00 and 17:00 on Commission working days. Work planning is agreed at contract start and may be adapted by mutual agreement. The contractor must deploy a qualified on-site technician 3 days per week, with replacements of equivalent qualification ensured to avoid service interruption exceeding one week.

Maintenance Annuale (core services included in the fixed price)

• Maintenance annuelle détaillée du système: Manual actuation and inspection of mechanical parts; tightening and level checks; louvre frame alignment checks; verification of lever arm seating; application of cleaning spray and Joker 440 or equivalent product on Igus bearings without dismantling; verification and adjustment of linkages and fasteners according to manufacturer procedures (Annexes 2.2, 2.3, 2.4, 2.10).
• Weekly visual rounds: Technician must visually inspect all façades from the building’s external perimeter; maintain a weekly report of zones inspected (Annexe 2.1 model).
• Assistance to the Commission Technical Service (STC): Technical advice, support during acceptance of corrective works by third parties, and documentation updates are included.

Contrôle visuel individuel approfondi des louvres (on-demand, per-order Specific Task)

Up to three full-system visual inspections per year of the 22,000 louvres may be ordered by the STC. Offers must state a unit price per single full inspection. Each inspection is ordered as a Specific Task (TS), invoiced separately after completion, and includes a detailed report referencing defects, corrective actions, panel command control sheet, and damage identification forms (Annexes 2.5 and 2.8). Damaged louvres must be immobilized and logged; photos must be archived. Indicative safety windows: active louvre with one broken pane can remain up to 20 calendar days; with two broken panes up to 5 calendar days.

Travaux Spécifiques (TS) ordered by STC

• Works outside annual maintenance scope
• Procurement of stock materials based on unit price list
• Replacement of louvres based on lump-sum prices provided in the financial schedule
• Quotations are required prior to execution, using agreed hourly rates and unit prices (Annexe 3 - Bordereau financier, tabs 3.1 and 3.2)
• Urgency: contractor must be available to mobilize within 3 hours for urgent interventions
• Overtime/unsocial hours multipliers: +150% on Saturdays; +200% on Sundays and Belgian public holidays; +50% for work beyond 7.5 hours per day within 07:00–17:00 on working days
• Non-listed materials: allowed with a 10% administrative uplift on supplier net purchase price (excl. VAT) and supplier invoice copies must be attached to the contractor invoice

Stock and Spare Parts

The Commission provides and owns the maintenance stock (see Annex 2.9 minimum stock list). The contractor manages on-site inventory, ensures replenishment requests, and stores parts in the designated Berlaymont basement room. Replacement of louvre glass, frames, joints, bearings, and wear parts is foreseen; motors are excluded from this contract’s maintenance scope.

Performance and Penalties

A points-based liquidated damages system applies monthly to service shortcomings, with tripling of points in the last three months of the contract. The point value equals 1/12,000 of the annual maintenance amount. Repeated occurrences apply multipliers (Kf=2 for second, 3 for third, 4 for fourth or more). Examples: failure to respect urgent response for double-pane breakage: 100 points per default; single-pane delay beyond 5 extra days: 50 points; non-respect of presence rules: 50 points; insufficient resources: 50 points; lack of cleanliness: 5 points.

Eligibility, Selection, and Award

Eligible Applicant Types

Economic operators capable of delivering building facade mechanical maintenance services, including SMEs, large enterprises, specialized facade maintenance companies, and joint tenders. Subcontracting is permitted. Offers may be submitted in any official EU language.

Selection Criteria (as per Annexe 1 - Check-list)

• Exclusion: Signed declaration on honour regarding EU exclusion grounds is required for the tenderer, each joint member, and any proposed subcontractors. Supporting documents must be provided on request before award.
• Legal and regulatory capacity: No specific documents required beyond establishment proof for each entity.
• Economic and financial capacity: Provide financial statements (balance sheets and P&L) for the last 3 financial years showing a positive annual result before tax. If unavailable, provide a declaration of results. If the 3-year average is negative, provide other proof of financial capacity such as a parent company guarantee or auditor/accountant statements. Provide a declaration of average specific annual turnover related to the subject-matter over the last 3 financial years; minimum required average: €260,000.
• Technical and professional capacity: List main services over the last 3 years relevant to dynamic and automated façade maintenance (louvre/ventelle systems) on buildings of at least 6 storeys, indicating duration, start date, and full client contact details. Must include at least one periodic maintenance contract. Quality: ISO 9001 certification or equivalent quality management system applicable to the activities covered by this tender. Staff: at least one A2-level electromechanic with 3 years of experience in solar protection systems and their software, with BA4 RGIE (or recognized equivalent); and one Bachelor-level person with 3 years of experience in solar protection systems and related software, with BA4 RGIE (or recognized equivalent). Provide organization chart identifying these roles, detailed CVs, copies of diplomas, and BA4 attestations.

Award Criteria

Award to the lowest-priced compliant offer. Financial evaluation based on estimated volumes and unit prices in the Bordereau financier, tab 3.1 Prestations maintenance. The stock price list in tab 3.2 will be valued at €50,000 in the total offer amount for comparison. Estimated volumes are indicative and do not commit the Commission.

Operational, Safety, and Compliance Requirements

• On-site staffing: One qualified technician on-site 3 days/week; replacements of equivalent profile required during absence; service interruptions beyond one week are not allowed.
• Languages: Technician and replacements must communicate satisfactorily in French and/or English with STC staff.
• Working hours: Commission service hours 07:00–17:00; daily presence and hours must be communicated to STC.
• Safety and health: Compliance with Belgian and EU regulations, including RGIE, RGPT, Arrêté Royal of 25/01/2001 on temporary or mobile construction sites, machine directives, PPE rules, and Brussels-Capital Region waste regulations. Provide a type safety and health plan at offer stage and, within 30 calendar days from contract start, provide the PPSS (Plan particulier de sécurité et de santé) Annex I completed and validated by the Commission’s SIPP. A PSS must be provided for each intervention post-start. Provide annual maintenance planning per façade and subsystem using the models provided (Annexes 2.1, 2.5, 2.6, 2.8).
• Access control: Contractor staff must obtain Commission badges; present on request; return on departure.
• Waste management: Comply with Commission and regional rules; provide attestations or evidence of proper waste handling on request.
• Documentation and reporting: Maintain and archive on STC premises all logs and reports including daily service tables, damage sheets, stock list, event logs, control panel inspection sheets, and control body visit reports.
• Tools and equipment: Contractor supplies and stores on-site all necessary tools, test and measurement devices, cleaning devices, ladders, handling equipment, safety equipment, communications (GSM), and ensures safe access adaptations for staff.
• Emergency response: Ensure phone availability during Commission working days (07:00–17:00) and meet urgent intervention timeframes.

Application and Submission Details

• Platform: eSubmission via the Funding & Tenders Portal; PIC is mandatory for single tenderers and each consortium member. Subcontractors’ PIC is not mandatory but may be requested.
• Single offer rule: Only the latest non-withdrawn submission is considered if multiple submissions are made. Drafts can be edited until the deadline. Withdrawals and replacements allowed before the deadline.
• Offer validity: As per the contract notice and portal data.
• Opening session: Virtual public session limited to verification of receipt, tenderer names, and total prices.
• Communication: All questions through the portal’s Questions & Answers tab; the contracting authority may publish clarifications and corrections. Subscription to the opportunity provides email notifications of updates.
• Languages: Procurement documents are in French; offers may be submitted in any official EU language.

Templates and Required Contents of the Offer

Use the provided models and checklists to structure your offer. Complete and upload all items in the correct fields in eSubmission.

• Administrative package (Annexe 1 - Check-list): Identification of the tenderer; signed declaration on honour for exclusion; proof of establishment for each entity; details of signatory(ies) including whether qualified electronic signature (QES) is available; contact details of contract manager; joint offer questionnaire and signed power of attorney if applicable; subcontracting questionnaire and letters of intent plus declarations on honour for each subcontractor ≥10% if applicable.
• Economic and financial capacity: Financial statements for the last 3 financial years or declarations; average specific turnover statement meeting the €260,000 three-year average minimum; any supporting guarantees if averages are negative.
• Technical and professional capacity: References list for last 3 years in dynamic/automated façade systems on buildings ≥6 storeys including at least one periodic maintenance contract; ISO 9001 certificate or equivalent QMS aligned to the subject; organisation chart; CVs; diplomas; BA4 RGIE (or equivalent) attestations for required profiles.
• Technical offer: Safety and health plan type at offer stage (PSS/PPSS outlines), including methods for mechanical inspections, louvre alignment and fixation checks, bearing lubrication with suitable products, linkage verification, visual control protocols, immobilization and reporting of damaged louvres, emergency response, documentation and archiving approach, and annual planning per façade using Annex 2.1 model.
• Financial offer: Bordereau de soumission financière (Annexe 3) including tab 3.1 Prestations maintenance (hourly/daily rates and estimated volumes) and tab 3.2 Liste des prix du matériel en stock (unit prices). Note: In case of discrepancy between eSubmission total and the uploaded Bordereau, the latter prevails.
• Operational logs and models: Use the provided models for daily service table (Annexe 2.1), frame adjustment technical sheet (Annexe 2.2), cleaning procedure for frames (Annexe 2.3), positioning procedures (Annexe 2.4), control panel visual report (Annexe 2.5), event log template (Annexe 2.6), fixation technical sheet (Annexe 2.7), damage identification sheet (Annexe 2.8), stock list (Annexe 2.9), Joker 440 or equivalent product data (Annexe 2.10), security plans (Annexes 2.11 and 2.12).

Opportunity Categorization and Structured Information

Eligible Applicant Types:SMEs and large enterprises specialized in building facade maintenance, mechanical systems, and dynamic solar protection systems; engineering and technical service companies; joint ventures or consortia; subcontractors under a prime contractor. Universities, research institutes, nonprofits, or individuals are not typical prime contractors unless they qualify as economic operators capable of service delivery under EU procurement rules.

Funding Type:Procurement of services under an EU institutional framework agreement. Payments against delivered services; no grant or subsidy.

Consortium Requirement:Single tenderers are allowed. Joint tenders (consortia) are permitted with a mandatory power of attorney naming a lead partner and joint and several liability among members. Subcontracting is allowed with disclosure and letters of intent.

Beneficiary Scope (Geographic Eligibility):No explicit geographic restriction stated in the provided documents; offers can be submitted in any official EU language. Participation follows EU institutional procurement rules. Place of performance is Brussels, Belgium.

Target Sector:Buildings and construction; maintenance of building envelopes; mechanical systems; industrial components; safety and facility management. Technologies include dynamic façade systems with motorized glass louvres, mechanical linkages, bearings (Igus), and related control panels.

Mentioned Countries:Belgium.

Project Stage:Operational service delivery, routine and corrective maintenance, inspections, and specific works during a multi-year framework period.

Funding Amount:Estimated total value is not disclosed in the provided text. Financial comparison uses estimated volumes for maintenance and values stock items at €50,000 for evaluation purposes. The framework duration is up to 48 months.

Application Type:Open call for tenders with electronic submission via the EU Funding & Tenders Portal.

Nature of Support:Money. Contractors are paid for services rendered under the framework agreement and specific orders (TS). No non-financial services are provided to beneficiaries.

Application Stages:Single-stage open procedure: submission, opening, evaluation of exclusion/selection/compliance and price, award. The authority may negotiate repeat similar services with the initial contractor within 3 years up to 50% of the initial value under FR 2024/2509 Annex I 11.1(e).

Success Rates:Not published.

Co-funding Requirement:No. This is a procurement contract with payments by the contracting authority. Contractors do not co-fund the services; they must demonstrate financial capacity.

Timelines and Contact

Contracting authority contact (as per invitation letter):Commission européenne, OIB.RPP.2 – Budget, finances et marchés publics. Email for procedural matters and opening attendance requests: oib-marches-publics@ec.europa.eu. All clarification questions must be submitted via the Funding & Tenders Portal Q&A tool on the opportunity page.

What This Opportunity Is About

This is a multi-year EU institutional service framework to maintain and control the iconic Berlaymont building’s outer double-skin façade composed of 22,000 mobile glass louvres. The contractor must deliver meticulous mechanical inspections and maintenance, ensure reliable manual operation in the current software-disabled status, carry out structured visual inspections on demand, and execute specific works such as louvre replacements and stock management on a call-off basis. The contract is highly operational, with strict response times for urgent safety-related incidents, formalized logging, technical reporting, and adherence to stringent EU and Belgian safety and health regulations. Selection emphasizes financial soundness, a relevant portfolio in dynamic façade systems on tall buildings, ISO 9001 or equivalent quality management, and on-site staff with BA4 electrical safety attestations and proven experience in solar protection systems. The competition is open via an electronic single-stage open procedure, awarded solely on lowest price among compliant tenders. Successful bidders will combine strong site logistics, qualified personnel, capacity for rapid interventions, and rigorous documentation and safety practices suitable for a sensitive EU institutional site in Brussels.

This is an open procedure tender (EC-OIB/2026/OP/0011) for maintenance and control services of the glass mobile louvres system forming the facade double-skin of the Berlaymont building in Brussels. The contract covers annual maintenance, specific works, and inspections to ensure functional reliability of approximately 22,000 louvres.

Key Dates and Procedure Details

• TED Publication Date: 09/03/2026
• Deadline for Receipt of Tenders: 15/04/2026 at 16:00 Europe/Brussels
• Questions Deadline: 07/04/2026 at 23:59 Europe/Brussels
• Public Opening: 16/04/2026 at 10:00 Europe/Brussels
• Procedure Type: Open procedure
• Award Method: Lowest price
• Nature: Services (CPV 50000000 - Repair and maintenance services)
• Contract Type: Framework agreement without reopening of competition
• Maximum Duration: 48 months

Submissions must be electronic via the EU Funding & Tenders Portal. A Participant Identification Code (PIC) is required for registration. Documents are available in French only; tenders may be submitted in any official EU language.

Contracting Authority

European Commission, Office for Infrastructure and Logistics in Brussels (OIB), responsible for managing the Berlaymont building, the European Commission's headquarters in Brussels. Contact: oib-marches-publics@ec.europa.eu.

Scope of Services

Annual maintenance:152 days/year, 3 days/week (7.5 hours/day, weekdays 07:00-17:00). Includes mechanical inspections, frame adjustments, cleaning procedures, lubrication, and visual controls. Up to 3 in-depth visual inspections of all 22,000 louvres per year. Specific works (TS): repairs, stock management, louvre replacements (excluding motors and glass/structure cleaning). Urgent interventions within 3 hours; glass breakage timelines: 5 days (double pane), 20 days (single pane).

Eligibility and Selection Criteria

Exclusion Criteria

Declaration on honour confirming no exclusion grounds (e.g., bankruptcy, corruption). Supporting documents provided on request.

Economic and Financial Capacity

• Financial statements for last 3 years showing positive pre-tax profit
• Average annual turnover >= €260,000 over last 3 years for similar services

Technical and Professional Capacity

• List of main services in last 3 years: periodic maintenance of automated facades (min. 6 storeys)
• ISO 9001 certification or equivalent for relevant activities
• Qualified personnel: 1x A2 electromechanician (3+ years solar protection systems, RGIE BA4) + 1x Bachelor-level (3+ years, RGIE BA4). Provide CVs, diplomas, org chart

Joint tenders and subcontracting allowed with specific forms. PIC required for all.

Evaluation and Award

Lowest price among compliant offers. Financial evaluation based on estimated volumes in Annexe 3 (Bordereau financier), with stock prices valued at €50,000. Variants not allowed.

Required Documents

1. 1Declaration on honour (exclusion/selection)
2. 2Financial statements/turnover declaration
3. 3Service references, ISO cert, personnel proofs
4. 4Proof of legal entity, authorised signatories
5. 5Financial offer (Annexe 3)
6. 6Technical offer: Health & safety plan, detailed planning
7. 7Joint tender/subcontracting forms if applicable

19 documents available on portal, including technical specs (Annexe 2), checklists (Annexe 1). Site visits: 26/03/2026 at 10:00 and 14:00 (mandatory registration).

Contractual Obligations and Penalties

• Personnel: Weekly on-site technician (BA4 qualified); French/English speakers
• Equipment: All tools/EPI provided; stock management in OIB storage
• Reporting: Daily/weekly logs, event tables, damage sheets
• Safety: Detailed PSS/PPSS required; waste management certification
• Penalties: Points system (e.g., 100 pts for delayed double-glass intervention), valued at 1/12,000 of annual maintenance amount; tripled near contract end

Additional Information

Portal:Full details and documents: EU Funding & Tenders Portal. TED Notice: 47/2026 160585-2026.

Berlaymont context:Iconic EU Commission HQ with complex dynamic facade requiring specialised maintenance due to prior asbestos issues and renovations¹. No estimated value published; focus on compliance and lowest price.

Footnotes

1. 1Historical refurbishment details from public sources highlight facade system's importance for energy efficiency and weather response.