CDT-NET-2026 - services d’entretien et de nettoyage des locaux du Centre (LOT 1) et services d'évacuation des déchets et destruction de documents à ca...

The Translation Centre for the Bodies of the European Union (CDT) has published open tender CDT/2026/OP/0004 (TED ref. 209983-2026) for two lots: Lot 1 building cleaning and maintenance services and Lot 2 waste evacuation and confidential document destruction at Technopolis Gasperich, Luxembourg. Framework agreements for each lot will be awarded by lowest price for up to 48 months and require electronic submission via the EU Funding & Tenders Portal eSubmission with deadline 28/04/2026 18:00 Europe/Luxembourg and a mandatory site visit on 14/04/2026. Selection requires an average turnover greater than €1,000,000 over the last two financial years and specified technical references, and bidders must submit the required annexes, declarations and supporting documents as set out in the tender dossier.

What is funded

Scope (2 lots)

Lot 1:contracted framework for cleaning and maintenance of the Translation Centre premises (daily cleaning, periodic deep-cleaning, sanitary maintenance, window cleaning options, etc.). Lot 2: evacuation, selective collection and treatment of waste, and destruction of confidential documents/supports (secure shredding with certificates, provision and exchange of locked collection trolleys, etc.).

Contract type and length:Framework agreement (single contractor per lot), without reopening of competition; maximum duration 48 months; award by lowest price. ¹

Who can apply

Open procedure:any economic operator established in the scope of the EU treaties or eligible third countries may tender. Offers may be submitted by a single company or a joint venture; use of subcontractors is allowed (designated subcontractors over 20% must be declared). Applicants must be registered in the EU Funding & Tenders participant register (PIC) and submit electronically via eSubmission (EU Login required).

1. 1Professional cleaning companies and facility managers (Lot 1).
2. 2Waste management, recycling and secure destruction providers (Lot 2).
3. 3Consortia or subcontracting structures allowed; selection requires proof of economic/financial and technical capacity.

Key practicals

Tender documents, administrative and technical specifications, and financial offer templates are published on the EU Funding & Tenders portal (full dossier in French). A mandatory site visit is scheduled (details in documents). Financial envelopes must use the provided Annex 6 forms.

Estimated value / pricing:Estimated total value is indicated in the notice documents and pricing is evaluated on lowest price per lot; bidders must submit the full financial forms in Euros. See procurement documents for the contract ceiling and estimated volumes.

How to apply

Register or use your existing PIC in the Participant Register, subscribe to the call on the Funding & Tenders Portal and submit the tender electronically via eSubmission before the stated deadline. Follow submission rules and file formats in the eSubmission guide.

Tender dossier and submission portal:Funding & Tenders Portal - CDT-NET-2026

Footnotes

1. 1The contract is a framework agreement for 48 months, awarded by lowest price. Full contractual and evaluation rules are in the tender specifications (Partie 1 and Partie 2) available on the portal.

Opportunity title and reference

CDT-NET-2026 / CDT/2026/OP/0004 (TED ref. 60/2026 209983-2026)

The Translation Centre for the Bodies of the European Union (the contracting authority, also referred to as the Centre) publishes an open tender CDT-NET-2026 for two lots: LOT 1 services for maintenance and cleaning of the Centre’s premises (building-cleaning services) and LOT 2 services for evacuation of waste and destruction of confidential documents (refuse disposal, paper collecting, secure destruction). The procedure identifier is CDT/2026/OP/0004 and the TED notice identifier is 209983-2026. Procurement documents and full specifications are available on the EU Funding & Tenders Portal Funding & Tenders Portal.

Tender publication and public opening:TED publication date 26/03/2026. Public opening (virtual) on 29/04/2026 at 14:30 Europe/Luxembourg. Deadline for receipt of tenders 28/04/2026 18:00 Europe/Luxembourg. Questions must be submitted by 20/04/2026 23:59 Europe/Luxembourg. Note: eSubmission access via EU Login is required ¹.

What is being procured (scope and lots)

This is an open procedure to award framework agreements (framework agreement, without reopening of competition) for two separate lots. Each lot will result in a single framework contract (one contractor per lot) for a maximum duration of 48 months. Each lot is evaluated and awarded independently; bidders may submit offers for one or both lots. The award method is lowest price for both lots.

1. 1Lot 1: Prestations de services d’entretien et de nettoyage des locaux occupés par le Centre de traduction (CPV main 90911200 - Building-cleaning services). Services include daily and periodic cleaning across two floors of the Technopolis Gasperich building (total area 4 449.37 m2), permanent on-site staff during daytime, evening cleaning teams, cleaning of offices, meeting rooms, cafetaria, kitchenettes, sanitary blocks, corridors, lifts, window and blind cleaning as specific additional tasks, textile floor maintenance (shampooing), PVC floor maintenance (decapage, emulsion), supply and use of cleaning products and equipment, waste triage and handover to LOT 2 procedures where applicable.
2. 2Lot 2: Prestations de services portant sur l’évacuation des déchets et la destruction de documents à caractère confidentiel (CPV additional 90510000 Refuse disposal and treatment; 90511400 Paper collecting services). Services include regular evacuation and selective collection of listed waste streams (paper/cardboard, mixed wood, cabling, cartridges, batteries, plastics, polystyrene, IT data media), transport, recycling/valorisation or disposal, provision and collection of locked aluminium carts (70/240/420/620 L) with drop slot for confidential paper, secure destruction of paper and data media to DIN 32757 / DIN 66399 standards, issuance of destruction and disposal certificates and annual reporting with waste quantities and CED codes.

Contract model, duration and value

Type:Framework agreement, without reopening of competition. Maximum contract duration: 48 months for each lot. The framework establishes a ceiling (plafond) per lot specified in the market notice and tender documents; estimated volumes and an indicative financial model are provided in Annex 6 forms. The Centre may award specific contracts (orders) under the framework. Within three years of signature, the Centre may procure additional similar services (repetitions) up to 50% of the framework ceiling.

Eligibility and who may apply

Participation is open to any natural or legal person established in the area of application of the EU Treaties, organisations established in third countries where applicable under international agreements, and international organisations when permitted by the rules. Bidders must be registered in the EU Participant Register and have a valid PIC for eSubmission. Subcontracting is allowed; when subcontractors are designated they must be declared in Annex 4 and provide letters of intent (Annex 5.1). Entities whose capacities are invoked must provide commitment letters (Annex 5.2).

Eligible applicant types

Eligible applicant types include private companies of any size (SME or large enterprise), public bodies and public undertakings where allowed, consortia / joint ventures (offers conjointes) and subcontractors. Bidders may rely on capacities of third parties (subcontractors or other entities) following the declared procedures in the administrative specifications. Non-EU bidders may participate only where international agreements permit. Individuals (sole traders) can participate when meeting requirements.

Funding type and nature of support

This is a public procurement (call for tenders) issued by an EU agency. Funding mechanism:procurement / service contract under a framework agreement. Nature of support: contractual payment for delivered services (money). The award is a paid contract, not a grant or subsidy.

Consortium requirement and subcontracting

Consortium is optional. A single tenderer may apply or a group/consortium may submit an offer; where a consortium submits an offer they must sign the model Accord/Procuration (Annex 3) naming the lead (chef du groupement) with joint and several liability. Subcontractors may be included; subcontractors with more than 20% share or whose capacities are invoked for selection criteria must be designated in Annex 4 and deliver commitment letters (Annex 5.1).

Geographic eligibility (Beneficiary scope)

Primary execution location:Technopolis Gasperich building, 12E rue Guillaume Kroll, L-1882 Luxembourg. Eligible tenderers: entities established across the EU and other countries covered by EU public procurement rules and applicable international agreements. The contracting authority is an EU institution (Translation Centre).

Target sectors and CPV codes

Target sectors:facilities management, building cleaning, waste management and secure document destruction. CPV main: 90911200 Building-cleaning services. Additional CPV: 90510000 Refuse disposal and treatment; 90511400 Paper collecting services.

Project stage and expectations

Expected maturity:operational / service delivery. The awarded suppliers will provide ongoing operational services (daily cleaning, waste removal, secure destruction) and be prepared to deliver additional one-off remediation tasks (carpet shampooing, floor restoration, window cleaning) when ordered.

Funding amount and pricing

Estimated values and the framework ceiling per lot are published in the tender documents and the financial annexes (Annex 6). Bidders must complete Annex 6 financial offer forms for each lot with annual lump sum and unit prices. Prices must be expressed in euros, excluding VAT, with two decimals. The award criterion is lowest price (price-based evaluation).

Application method and submission

Submission method:Electronic submission exclusively via the eSubmission application accessible from the Funding & Tenders Portal. EU Login account and Participant Identification Code (PIC) are mandatory. No email or paper submissions are accepted. Late submissions will be rejected. eSubmission technical requirements and supported browsers are indicated in the guidance. A mandatory site visit is scheduled (14/04/2026 10:00 Luxembourg) and representatives must register in advance with ID details.

Application type and deadlines:Open call for tenders (not invitation-only). Key deadlines: questions deadline 20/04/2026; tender submission deadline 28/04/2026 18:00 Europe/Luxembourg; public opening 29/04/2026 14:30 Europe/Luxembourg. eSubmission receipt timestamp is proof of timely delivery ¹.

Evaluation process (stages and criteria)

Evaluation includes administrative compliance checks, exclusion criteria check, selection criteria assessment, and award evaluation. The process is essentially single-stage submission (tender submission) with possible requests for clarifications and later checks of supporting documents. Award method for both lots: lowest price. Evaluation order: admissibility and eligibility -> exclusion -> selection criteria -> price evaluation and ranking. Public opening announces received bids and total price.

1. 1Stage 1: Submit full tender via eSubmission (Annexes and required documents).
2. 2Stage 2: Administrative and exclusion checks (declaration on honour Annex 2; possible supporting documents).
3. 3Stage 3: Selection checks (economic/financial and technical/professional criteria; consolidated evaluation possible).
4. 4Stage 4: Award evaluation by lowest price and contract recommendation; signature of framework agreement.

The authority may request additional supporting documents during evaluation and will reject offers that fail to meet mandatory minimum requirements or fail to provide requested proofs in time.

Selection and minimum requirements (key extracts)

Key selection minima specified in the tender documents (examples – consult specs for full detail): economic/financial requirement: average annual turnover over the last two financial years must exceed €1 000 000 (for each lot this is specified similarly). Technical/professional requirements: Lot 1 – at least two similar cleaning contracts in the last three years each worth at least €100 000; Lot 2 – at least two similar waste/secure destruction contracts in last three years each worth at least €6 500. Proofs: audited accounts or equivalent bank statements, project reference lists, client certificates or declarations, CVs, organigram, liability insurance certificates.

Exclusion grounds and required declarations

Tenderers must submit the Declaration on honour (Annex 2) covering exclusion grounds per Article 138 of the Financial Regulation (bankruptcy/insolvency, fraud, corruption, organised crime, money laundering, terrorism financing, grave professional misconduct, tax/social security default, serious breach of contract funded by the EU, etc.). Supporting documentation may be requested; failure to provide valid evidence within the required time may lead to rejection. The EU rapid exclusion and detection system (EDES) may be consulted.

How to prepare the tender — templates and required forms

Tenderers must follow the exact structure and templates provided in the tender documentation. Mandatory annexes and forms include (not exhaustive): Invitation to tender / Letter, Cahier des charges Partie 1 (administrative) and Partie 2 (technical specifications), Annex 1 list of documents to provide, Annex 2 Declaration on honour, Annex 3 Accord/Procuration for consortiums, Annex 4 list of designated subcontractors, Annex 5.1 (engagement letter of designated subcontractor), Annex 5.2 (engagement letter for entities whose capacities are invoked), Annex 6 financial offer forms (separate for Lot 1 and Lot 2). The Annex 6 financial forms define the required price structure (annual lump sum per area and detailed unit prices for supplementary services), and separate sheets for hourly rates, products, and detailed lines for waste and destruction quantities in Lot 2.

1. 1Annex 2: Declaration on honour — signed by authorised representative (QES recommended).
2. 2Annex 3: Consortium agreement / power of attorney (if submitting an offer conjoint).
3. 3Annex 4: List of designated subcontractors and percentage of subcontracting (must declare any subcontractor >20% or whose capacities are invoked).
4. 4Annex 5.1 / 5.2: Letters of commitment from subcontractors or third parties whose capacities are invoked.
5. 5Annex 6: Financial offer form for the lot (annual global lump sum, base price breakdown, rates for additional services, unit prices for waste streams and destruction).

Evaluation detail: award and price submission

Award criterion:lowest price. For lots with lowest price rule, the bidder must input the total price in the eSubmission 'offer data' field identical to the Annex 6 'montant global' value. Prices must be in euros and exclude VAT. Conditional offers and scribbled/rated prices are not accepted. Variants are not allowed.

Success rates and co-funding

Success rates are not published in the tender documentation. This is a competitive procurement; success depends on meeting exclusion and selection criteria and offering the lowest compliant price. Co-funding is not applicable — this is not a grant; the contractor will be paid for services under the contract.

Application stages (summary count)

Primary submission stage via eSubmission plus post-submission document verification if requested. Applicants should expect up to 4 logical stages (submission, administrative/exclusion check, selection evidence verification, award/contracting).

Key operational and technical obligations (highlights from technical specs)

Lot 1 operational highlights:building area 4 449.37 m2 across 2 floors; permanent day-time attendant (6 hours per working day at specified daytime windows), evening teams (two persons 17:00–20:30), cleaning frequencies and tasks listed in Annex 1.1, supply and use of all cleaning materials and equipment (except certain disposables provided by the Centre), carpet shampooing and major floor restoration as priced optional operations, installation and emptying of 16 hygenic sanitary bins emptied twice monthly. Environmental constraints: product and packaging sustainability requirements, preference for biodegradable concentrates and avoidance of certain hazardous substances; compliance with EMAS/ISO14001 objectives. Controls: daily self-inspections and weekly contradictory inspections by the Centre; monthly independent quality control to EN 13549 / ISO 2859 standards; penalties for quality below thresholds.

Lot 2 operational highlights:scheduled removals during opening hours (Mon-Fri 08:30–12:00 and 14:00–16:00) upon request by Centre contact, provide locked aluminium carts with drop slot, remove and replace carts, transport and ensure recycling/disposal with certificates, weights or volumes to be recorded and attached to invoices, destruction of confidential paper and data media per DIN 32757 / DIN 66399, provide annual summaries and certificates and maintain compliance with Luxembourg and EU waste legislation.

Mentioned countries and location

Primary execution country:Luxembourg (site: Technopolis Gasperich, 12E rue Guillaume Kroll, L-1882 Luxembourg). Tendering is open across EU and other countries where procurement rules permit. The contracting authority is the Translation Centre for the Bodies of the European Union, Luxembourg.

How to obtain documents, technical support and Q&A

All procurement documents (Invitation to tender, administrative specifications, technical specifications, Annexes 1–6 and contract drafts) were published on 26/03/2026 on the Funding & Tenders Portal opportunity page. Questions are to be submitted via the Portal Q&A function before the questions deadline. The eSubmission helpdesk provides technical support; recommended browsers are latest Chrome or Firefox. File size and format limits apply (attachments < 50 MB, max 200 files per submission).

Practical checklist for bidders

1. 1Register organisation in the Participant Register and obtain PIC (if not already registered).
2. 2Create EU Login account for the person submitting via eSubmission.
3. 3Download and review the Invitation to Tender, Cahier des charges Partie 1 and 2 and all annexes (Annexes 1–6).
4. 4Attend mandatory site visit (register attendees with ID at least two working days before visit).
5. 5Prepare required documents: Annex 2 declaration on honour; proof of legal status; financial statements; references; organigram and CVs; liability insurance; Annex 4 subcontractor list and Annex 5 commitment letters (if applicable); Annex 6 completed financial form per lot.
6. 6Complete eSubmission tender workspace early and upload all documents in the formats and naming conventions required; verify the total price in eSubmission equals the Annex 6 montant global.
7. 7Submit before deadline and retain eSubmission receipt timestamp. Monitor Portal for Q&A and addenda.

Risks, penalties and contract management

The contract includes quality controls (daily self-checks, weekly Centre checks, monthly independent checks). Penalties apply for substandard performance (e.g. below 90% in external checks for Lot 1). The Centre may require immediate replacement of staff and reserves rights to request proof of compliance with legal, social and insurance obligations. The contractor bears costs for corrections, damage, and any safety/security clearances required for staff.

Contact and review bodies

Contracting authority:Translation Centre for the Bodies of the European Union, Bâtiment Technopolis Gasperich, rue Guillaume Kroll 12E, L-1882 Luxembourg. Review organisation for remedies: Court of Justice of the European Union; further information on review procedures is provided in the tender documents. For document access use the Funding & Tenders Portal opportunity page.

This summary reproduces the essential procurement information and the mandatory application requirements extracted from the published procurement documents. Bidders must read the full Invitation to Tender, the administrative specifications (Partie 1), the technical specifications (Partie 2) and all annexes on the Funding & Tenders Portal and comply strictly with the templates and submission procedures. For the official documentation and downloads see the opportunity page on the Funding & Tenders Portal Funding & Tenders Portal ¹.

Footnotes

1. 1Portal link and eSubmission: full procurement documents, Annexes and eSubmission link are available on the EU Funding & Tenders Portal opportunity page: ec.europa.eu and direct eSubmission endpoint: webgate.ec.europa.eu. Ensure EU Login and PIC registration in advance.

Overview

This is an open procedure call for tenders (CDT/2026/OP/0004) launched by the Translation Centre for the Bodies of the European Union (CDT), located at 12E rue Guillaume Kroll, L-1882 Luxembourg. The tender covers two lots: LOT 1 for maintenance and cleaning services of CDT premises, and LOT 2 for waste evacuation and confidential document destruction services. It results in framework agreements without reopening of competition, awarded to the lowest price bidder. TED reference: 60/2026 209983-2026. Published on 26/03/2026.

Key Dates and Deadlines

• TED publication date: 26/03/2026
• Questions deadline: 20/04/2026 23:59 Europe/Luxembourg
• Mandatory site visit: 14/04/2026 10:00 at Translation Centre, Bâtiment Technopolis Gasperich, rue Guillaume Kroll 12E, L-1882 Luxembourg (notify tenders@cdt.europa.eu at least 2 working days in advance with representative details)
• Tender submission deadline: 28/04/2026 18:00 Europe/Luxembourg (electronic via eSubmission)
• Public opening: 29/04/2026 14:30 Europe/Luxembourg (virtual; request access via tenders@cdt.europa.eu at least 3 hours prior)

Who Can Apply (Eligibility)

Open to all economic operators from EU Member States, EEA countries, and third countries with relevant agreements (e.g., WTO GPA signatories). Requires EU Login account and Participant Identification Code (PIC) registration. Joint tenders allowed with designated lead. Subcontracting permitted with prior written approval for designated subcontractors (>20% share or relied upon for selection criteria). No cross-subcontracting between bidders.

Exclusion Criteria

Mandatory declaration on honour (Annexe 2). Excludes entities in bankruptcy, tax/social security non-compliance, professional misconduct, fraud, corruption, terrorism financing, child labour, serious contract breaches, or obstructing audits/investigations. Supporting documents required (e.g., criminal records, tax certificates). Self-cleaning measures possible except for fraud/corruption.

Selection Criteria

Consolidated evaluation for all associated entities (bidder, group members, designated subcontractors, relied-upon entities). Documents must accompany tender.

Financial Capacity (both lots):Average annual turnover last 2 financial years > €1,000,000 (bilances/profit & loss statements or bank declarations; most recent closed within 18 months).

Technical Capacity LOT 1:T1: 2 similar cleaning projects last 3 years, each >= €100,000. T2: Operational capacity (1 daytime, 2 evening staff + replacements), detailed organigramme/CVs, civil/professional liability insurance proof.

Technical Capacity LOT 2:T1: 2 similar waste/document destruction projects last 3 years, each >= €6,500. T2: Operational capacity, organigramme/CVs, liability insurance.

Scope of Services

LOT 1: Cleaning Services (CPV 90911200)

Daily/weekly/monthly cleaning of €4,449 M² offices (92 bureaux for 205 staff), meeting rooms, cafeteria, kitchenettes, sanitary blocks (9+1 PMR), corridors, elevators at Technopolis Gasperich. Includes daytime permanence (6h/day), evening team (17h00-20h30), waste bin emptying (hygiene bins bimensual), eco-friendly products. Supplementary: window/store cleaning (377 windows/265 stores, max 3x/year), floor restoration, disinfection.

LOT 2: Waste & Confidential Destruction (CPV 90510000, 90511400)

Waste evacuation/treatment (indicative annual volumes:paper 100kg, wood 100kg, cables 50kg, toners 50kg, batteries 15kg, plastics €10M³, etc.), transport (24x/year), confidential paper/data destruction (2,000kg paper, 300kg data supports; DIN 32757/66399 standards), locked aluminium carts rental (3x70L, 4x240L, 2x420L, 2x620L monthly). Certificates required.

Contract Details

• Type: Framework agreements (unique contractor per lot, no competition reopening)
• Duration: 48 months each
• Award: Lowest price
• Estimated value: Not specified (indicative volumes in Annexe 6; max ceiling per TED)
• Location: Luxembourg (Technopolis Gasperich)
• Electronic submission mandatory via Funding & Tenders Portal; French primary language, EU languages accepted
• Site visit mandatory; Q&A via portal

Financial Offer Requirements

Use Annexe 6 templates. Annual global forfait (LOT 1:by area + permanence; LOT 2: unit prices by waste type/quantity). Include breakdowns (labour/products/overheads), hourly rates, supplements. Prices in EUR (2 decimals), excl. VAT (EU bodies exempt). No conditional offers.

Submission Requirements

1. 1EU Login + PIC registration
2. 2Declaration on honour (Annexe 2)
3. 3Proof of signing authority
4. 4Joint tender: Accord/Procuration (Annexe 3)
5. 5Subcontractors list/engagements (Annexes 4-5)
6. 6Exclusion proofs, legal/financial/technical documents (Annexe 1 list)
7. 7Financial offer (Annexe 6)

Key Documents

Download from EU Funding & Tenders Portal (15 documents, French only). Includes invitation letter, admin/tech specs (Parts 1-2), annexes, financial forms. TED notice: TED Notice.

Additional Considerations

• Environmental focus: Eco-products, waste sorting (SuperDrecksKësch label), EMAS compliance
• Security: Background checks, confidentiality, no interim staff except holidays (max 30%), casier judiciaire required
• Quality control: Monthly external audits (contractor cost), penalties if <90%
• Contacts: tenders@cdt.europa.eu; subscribe for updates

Bidders must attend site visit and prepare full documentation. Lowest price wins post-selection checks. Full details in tender docs; no estimated values disclosed beyond indicatives.