Multiple Framework Contract to Support EU Electoral Missions

The grant opportunity is a call for tenders from the European Commission for a Multiple Framework Contract to Support EU Electoral Missions, valued at approximately €200 million over a period of 48 months. The contract aims to secure integrated logistical, administrative, financial, and security support for various EU electoral missions including Election Observation Missions, Election Assessment Teams, and other related activities.

Eligible applicants primarily include companies and organizations capable of providing large-scale services, with a focus on those with proven international operational capacity. While small and medium enterprises (SMEs) are deemed unsuitable, the framework allows for participation from larger entities and specialized firms in logistics and security. The geographic scope of the tender is global, with services provided in all countries as designated for performance.

The funding is structured as a procurement contract under the EU's Foreign Policy Instruments, categorized under business services that reflect the law, marketing, consulting, and security sectors. The contract's nature is monetary, directly compensating providers for their services.

Submission is done through an open electronic call, adhering to a restricted procedure. This involves an initial selection phase based on requests to participate, followed by invitations to submit comprehensive tenders to those selected. The evaluation will weigh quality at 80% and price at 20%, indicating a strong emphasis on the quality of proposals.

The deadline for submitting requests to participate is set for July 9, 2025, by 14:00 CEST. A Personal Identification Code (PIC) is necessary for participation, and all documents should be submitted electronically through the designated platform that supports all official EU languages. The encryption of submissions ensures the confidentiality and integrity of the information provided.

Overall, this framework contract represents a significant effort by the EU to facilitate and enhance electoral processes worldwide, ensuring they are conducted with integrity and efficiency. Participants will have to demonstrate their capability and experience in supporting electoral missions, given the substantial resources dedicated to this initiative.

The opportunity is a call for tenders for a Multiple Framework Contract to Support EU Electoral Missions with procedure identifier EC-FPI/2025/EA-RP/0016. The TED reference is 102/2025 346291-2025. It is published on 28/05/2025. The submission method is electronic and the call is open for submission. The estimated total value is 200,000,000 EUR.

The contract provides integrated logistical, administrative, financial, and security support for the deployment of various EU electoral missions. This includes travel arrangements, insurance, accommodation, local services (e.g., transport, translation), office and communication facilities, security assistance (including emergency response and evacuation), and financial management (e.g., fees, per diems, allowances).

The missions include:
Election Observation Missions and Election Assessment Teams: Deploying 50–100 observers and electoral experts to assess the full electoral process.
Election Expert Missions: Deploying 2–4 experts to assess electoral process.
Exploratory Missions: Deploying 3 experts to assess the usefulness, advisability and feasibility of future EOMs or EATs.
Election Follow-up Missions: Reviewing the implementation of past EOM recommendations.
Complementary Activities: Conducting studies or desk reviews on electoral matters.

The procedure type is a restricted procedure. The lead contracting authority is the European Commission, FPI Service for Foreign Policy Instruments. The main classification (CPV) code is 79000000 Business services: law, marketing, consulting, recruitment, printing and security. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement with reopening of competition. The place of delivery or performance is 31085511 All Countries. The programme is 44996037 Human rights and democracy. The deadline for receipt of requests to participate is 09/07/2025 14:00 Europe/Brussels.

One document is available: ENAdditional information contract notice 2Invitation to submit a request to participate, published on 28/05/2025, Version 1, with no translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Some frequently asked questions (FAQ) and their answers are available:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 20:40.
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36.
How should I name attachments in eSubmission? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 16:39.
Can I submit a video in eSubmission? Which formats are supported? You can check the System Requirements of eSubmission. Published on 03/10/2024 16:37.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 16:36.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 16:36.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 16:35.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 17:14.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 16:07.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56.
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 21/02/2024 23:55.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05.

In summary, this opportunity is a call for tenders by the European Commission for a framework contract to provide comprehensive support to EU electoral missions worldwide. This support encompasses logistical, administrative, financial, and security aspects. The goal is to ensure the smooth and secure deployment of election observation and assessment teams, expert missions, exploratory missions, and follow-up missions. The contract has a significant estimated value of 200 million EUR and will be awarded based on the best price-quality ratio. The deadline for submitting requests to participate is July 9, 2025. The tenderers need to provide a PIC (Personal Identification Code) and must use the electronic submission system. The system supports all 24 official EU languages and encrypts all uploaded documents.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the contract, it is likely that eligible applicants include companies, organizations, or consortia with expertise in providing logistical, administrative, financial, and security support services. This could include SMEs, large enterprises, NGOs, or other entities with relevant capabilities.

Funding Type: The primary financial mechanism is a procurement contract, specifically a multiple framework contract.

Consortium Requirement: The tender information mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), so either a single applicant or a consortium is acceptable.

Beneficiary Scope (Geographic Eligibility): The place of delivery or performance is listed as "All Countries," suggesting that the geographic eligibility is international.

Target Sector: The target sector is business services, specifically law, marketing, consulting, recruitment, printing, and security, as indicated by the CPV code 79000000. The tender focuses on providing support for EU electoral missions, which falls under the broader category of human rights and democracy.

Mentioned Countries: The tender specifies "All Countries" as the place of delivery or performance, indicating a global scope rather than specific countries.

Project Stage: The project stage is focused on the provision of services to support operational electoral missions, including logistical, administrative, financial, and security aspects. This suggests a focus on implementation and operational support rather than research or development.

Funding Amount: The estimated total value of the framework contract is 200,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission. The procedure type is specified as a restricted procedure.

Nature of Support: The beneficiaries will receive money in exchange for providing services.

Application Stages: The procedure type is "Restricted procedure", which implies at least two stages: a first stage where candidates submit a request to participate based on selection criteria, and a second stage where selected candidates are invited to submit a full tender.

Success Rates: The success rates are not specified in the provided text.

Co-funding Requirement: The co-funding requirement is not specified in the provided text.

Summary:

This opportunity is a call for tenders issued by the European Commission, FPI Service for Foreign Policy Instruments, for a multiple framework contract to support EU electoral missions worldwide. The contract, valued at an estimated 200,000,000 EUR, aims to secure integrated logistical, administrative, financial, and security support for the deployment of various EU electoral missions, including Election Observation Missions, Election Assessment Teams, Election Expert Missions, Exploratory Missions, and Election Follow-up Missions, as well as complementary activities like studies and desk reviews on electoral matters.

The framework agreement will have a maximum duration of 48 months, and the award method will be based on the best price-quality ratio. The procedure type is a restricted procedure, meaning that there will be an initial selection phase based on requests to participate, followed by invitations to submit full tenders for those who are selected.

The call is open for electronic submissions, and the deadline for receipt of requests to participate is 09/07/2025 at 14:00 Europe/Brussels time. The tender documents include an additional information contract notice and an invitation to submit a request to participate.

To participate, tenderers need to register for a Personal Identification Code (PIC), which is mandatory for both sole candidates and members of a consortium. The eSubmission system supports various file types and has specific requirements for naming attachments. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.