Maintenance of rising vehicle barriers

This opportunity involves a public tender by the European Commission, specifically under the Directorate-General for Human Resources and Security, for the maintenance of rising vehicle barriers in Belgium. The procurement project is identified as EC-HR/2025/RP/0104 and has an estimated overall contract amount of 387,200 EUR. The process is categorized as a services procurement type, with a maximum contract duration of 72 months, or six years.

The application is an open call but follows a restricted procedure requiring potential participants to first submit a request to participate by July 29, 2025, at 16:00 CEST. Eligible applicants include a range of economic operators capable of providing the maintenance services. Participation is open to both single entities and consortia, although a Personal Identification Code (PIC) is mandatory for participation.

The award criterion for this tender is price, weighted at 100%, meaning that the contract will be awarded to the bidder offering the lowest price. The contract will be structured as a framework agreement without reopening for competition, allowing future specific service requests under the established terms. The CPV code for this tender is 50610000, which corresponds to repair and maintenance services of security equipment, confirming its focus on security infrastructure.

The geographic eligibility for applicants is not strictly limited, as per EU procurement rules, meaning businesses from any EU member state or EEA country can apply. The project is in the operational stage, focusing on the ongoing maintenance of existing infrastructure rather than research or new development.

In terms of submission requirements, applications must be made electronically through an eSubmission system, which supports attachments up to 50 MB and allows a maximum of 200 files per submission. The system ensures document security through encryption and supports all 24 official EU languages.

Overall, this tender provides an opportunity for companies specializing in maintenance and repair services for security equipment to engage with the European Commission for long-term service provision in Belgium. Detailed administrative and technical specifications, along with selection criteria and draft contract terms, are available to assist applicants in preparing their submissions.

This is an invitation to submit a request to participate in the call for tenders EC-HR/2025/RP/0104 for the maintenance of rising vehicle barriers (RVBs) in Belgium. The procedure type is a restricted procedure. The estimated total value of the tender is 387200 EUR. The TED publication date is 25/06/2025. The lead contracting authority is the European Commission, DG HR Human Resources and Security. The main classification (CPV) code is 50610000 Repair and maintenance services of security equipment. The nature of the contract is for services, with a maximum contract duration of 72 months. The award method is the lowest price, and it is a framework agreement without reopening of competition. The deadline for receipt of requests to participate is 29/07/2025 at 16:00 Europe/Brussels time. Submissions must be sent exclusively via electronic submission.

The following documents are available for download:

1. Invitation to submit request to participate EC-HR2025RP0104 Maintenance RVBs, published on 25/06/2025, Version 1, no translations available.
2. Tender specification EC-HR 2025 RP 0104 RVB part 1 admin, Tender specifications administrative part (requests to participate), published on 25/06/2025, Version 1, no translations available.
3. Tender specification EC-HR 2025 RP 0104 RVB part 2 tech, Technical specifications (requests to participate), published on 25/06/2025, Version 1, no translations available.
4. Annex 1A, Tender specifications (requests to participate), published on 25/06/2025, Version 1, no translations available.
5. Annexes 2-3-4-5, Tender specifications (requests to participate), published on 25/06/2025, Version 1, no translations available.
6. Annex 7, Overview of selection criteria, Tender specifications (requests to participate), published on 25/06/2025, Version 1, no translations available.
7. Draft FWC EC-HR-2025-RP-0104, Draft contract (requests to participate), published on 25/06/2025, Version 1, no translations available.
8. Draft FWC annexes, Draft contract (requests to participate), published on 25/06/2025, Version 1, no translations available.

The eSubmission system supports the latest versions of Google Chrome or Mozilla Firefox. The maximum file size for attachments is 50 MB, and the maximum number of attachments per submission is 200. Attachments must be named following the System Requirements. The character set encoding is UTF-8. The system encrypts all uploaded documents using an asymmetric key. A Personal Identification Code (PIC) is mandatory to participate. A PIC is unique and its validity is not limited in time. The system supports all 24 official EU languages. Until the submission deadline, draft submissions can be edited, viewed, and deleted.

This tender opportunity is for companies or organizations that specialize in the maintenance and repair of security equipment, specifically rising vehicle barriers. The European Commission, through DG HR, is seeking a contractor to provide these services in Belgium. The contract is a framework agreement, meaning that it establishes the terms and conditions for future specific service requests. The award will be based on the lowest price offered. Interested parties must submit a request to participate electronically by the specified deadline. The documentation provides detailed administrative and technical specifications, selection criteria, and draft contract terms. A key requirement for participation is having a valid PIC (Participant Identification Code). The eSubmission system is used for all submissions, and it has specific technical requirements regarding browser compatibility, file size, and naming conventions.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that this is a call for tenders for maintenance services, it is likely that eligible applicants would include companies, SMEs, or other organizations with the relevant expertise in repair and maintenance services of security equipment.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The description specifies that the maintenance services are for rising vehicle barriers in Belgium. While the call is issued by the European Commission, this suggests that the service provider should be based in or capable of operating in Belgium. Therefore, the geographic eligibility is likely focused on entities within the EU or potentially the EEA, with a strong emphasis on those able to provide services in Belgium.

Target Sector: The target sector is security equipment maintenance and repair services. Specifically, it focuses on the maintenance of rising vehicle barriers. The CPV code provided (50610000) confirms this, indicating "Repair and maintenance services of security equipment."

Mentioned Countries: Belgium is explicitly mentioned as the location where the maintenance services are required.

Project Stage: The project stage is operational. The call is for the maintenance of existing infrastructure (rising vehicle barriers), not for research, development, or demonstration.

Funding Amount: The estimated total value of the contract is 387,200 EUR.

Application Type: The application type is an open call for tenders, with electronic submission. The procedure type is specified as a restricted procedure.

Nature of Support: The beneficiaries will receive money in exchange for providing maintenance services. This is a service contract.

Application Stages: The procedure type is "Restricted procedure," which typically involves at least two stages: a selection stage where candidates submit a request to participate, and a tender stage where selected candidates submit a full proposal. Therefore, there are at least 2 stages.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement in the provided text.

Summary:

This is a call for tenders (EC-HR/2025/RP/0104) issued by the European Commission, DG HR - Human Resources and Security, for the maintenance of rising vehicle barriers in Belgium. The estimated total value of the contract is 387,200 EUR, and the maximum contract duration is 72 months. The procedure type is a restricted procedure, meaning there will be an initial selection phase based on requests to participate, followed by a full tendering phase for selected candidates. The award method is based on the lowest price. Submissions must be made electronically, and the deadline for receipt of requests to participate is 29/07/2025 at 16:00 Europe/Brussels time. The call is open for submission, and the TED reference is 119/2025 405506-2025. The relevant CPV code is 50610000, indicating repair and maintenance services of security equipment. The selected contractor will enter into a framework agreement without reopening of competition. Tenderers need a Personal Identification Code (PIC) to participate, either as a single entity or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment naming and file sizes (maximum 50 MB per file, up to 200 files per submission). The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.