Maintenance DI-Water facility EL-TEST

This is a call for tenders issued by the European Commission's Joint Research Centre (DG JRC) for a four-year framework maintenance contract at the JRC Petten facility in the Netherlands. The contract supports the production of deionized water and clean steam for the EL-TEST laboratories' experimental activities. The total estimated value of the contract is €145,000, divided into three separate lots: Lot 1 for deionized water production valued at €53,000, Lot 2 for a hot water boiler system at €46,000, and Lot 3 for a clean steam generation unit also at €46,000.

The type of procedure is an open tender, allowing any interested and qualified service provider to submit a proposal. The submission method is exclusively electronic through the Funding and Tenders Portal, with a deadline set for December 17, 2025, at 16:00. The opening date for the received tenders is the same day at 16:30. Contractors will provide preventive and corrective maintenance services, prepare service reports, and support compliance in pressure vessel inspections.

The contracting authority signals a focus on specialized service providers with expertise in industrial maintenance of equipment used in critical infrastructure. While small and medium-sized enterprises (SMEs) are not explicitly excluded, the designation of "SME unsuitable" in the data implies that these contracts may favor more established contractors. Eligibility may include various types of enterprises that can demonstrate relevant technical expertise and fulfill procurement guidelines.

Key characteristics include a single-stage application process, where bidders must submit complete proposals without a separate pre-qualification phase. The awarded contracts will be based solely on price, with the lowest compliant bid receiving the award. There is no requirement for co-funding, as successful bidders will be compensated directly for their services.

Interested parties are encouraged to review the tender documents thoroughly to ensure compliance with all administrative and technical criteria while also obtaining a Participant Identification Code (PIC) for submission. The multilingual system supports all 24 official EU languages, emphasizing the EU's accessibility in procurement processes. Overall, this procurement opportunity is aimed at maintaining essential experimental systems, ensuring operational continuity at the JRC Petten facility.

This is an invitation to tender with the identifier EC-JRC/PTT/2025/OP/5308. The TED reference is 220/2025 754752-2025. It is an open procedure and submissions must be electronic. The call was published on 14/11/2025.

The description is for a four-year framework maintenance contract for the JRC Petten facility for the production of deionized water and clean steam for the experimental activities of EL-TEST laboratories. The estimated total value is 145000 EUR. The lead contracting authority is the European Commission, DG JRC - Joint Research Centre. The main classification (CPV) code is 50510000 - Repair and maintenance services of pumps, valves, taps, and metal containers.

The tender is divided into three lots:

Lot 1: De-ionized water production facility. The estimated value is 53000 EUR. The services to be provided include preventive and corrective maintenance activities for primary & row pumps, EDI, Reverse Osmose module, and O3 generator, as well as the preparation of a service report. The main CPV code is 65121000 - Water demineralisation services. Additional CPV codes are 42912300 - Machinery and apparatus for filtering or purifying water, 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers, and 65123000 - Water softening services.

Lot 2: Hot water boiler production system. The estimated value is 46000 EUR. The services to be provided include preventive and corrective maintenance activities, preparation of a service report and fume exhaust monitoring and adjustment, and support for the Certified Body e.g. LRQA Netherland in their pressure vessels inspection duty. The main CPV code is 50531100 - Repair and maintenance services of boilers. Additional CPV codes are 42162000 - Steam-generating boilers and 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers.

Lot 3: Clean steam generation unit for Fuel cell / electrolyser facility operation in the FCTEST & ELTEST laboratories. The estimated value is 46000 EUR. The services to be provided include preventive and corrective maintenance activities for the main vessel generator and preparation of a service report. The main CPV code is 51131000 - Installation services of steam generators. Additional CPV codes are 42162000 - Steam-generating boilers and 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers.

For all lots, the nature of the contract is services, the maximum contract duration is 48 months, and the award method is the lowest price. It is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 14/11/2025, Date and time of public opening: 17/12/2025 16:30 Europe/Amsterdam, Deadline for receipt of tenders: 17/12/2025 16:00 Europe/Amsterdam, Contracting authority is not bound to reply to questions submitted after 09/12/2025 07:00 Europe/Amsterdam.

The following documents are available for download: Invitation to tender 5308 Invitation letter, Technical specifications Tender specifications, Annex I - Tender specifications - Part 1 - Administrative specifications - 5308 Tender specifications - adm. part, Financial offer form for Lot 1, Lot 2, and Lot 3, Declaration on honor - 5308 Declaration on honour (tender), Draft service FWC 5308 Draft contract, Appendix 2 Security requirements Draft contract annex, and Annex V - Maintenance acceptance form Draft contract annex. All documents are published on 14/11/2025, are version 1, and have no translations available.

Submissions must be sent exclusively via electronic submission.

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In summary, this is a call for tenders for a four-year framework maintenance contract for the JRC Petten facility, focusing on the maintenance of equipment used for the production of deionized water and clean steam. The contract is divided into three lots, each addressing a specific part of the facility: the de-ionized water production facility, the hot water boiler production system, and the clean steam generation unit. The European Commission is seeking qualified service providers to ensure the reliable operation of these systems through preventive and corrective maintenance. The tender process is electronic, and the award will be based on the lowest price. Interested parties should carefully review the tender documents and ensure they meet all administrative and technical requirements, including obtaining a PIC and adhering to the eSubmission system's guidelines. The deadline for submitting tenders is December 17, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies or service providers with expertise in maintenance and repair services, particularly those specializing in water treatment plants, boiler systems, and steam generation units. This could include SMEs, large enterprises, or specialized service companies.

Funding Type: The funding type is procurement, specifically a service contract. The call is for a "Four years Framework maintenance contract".

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the tender is divided into three lots, suggesting that a single applicant could bid for one or more lots depending on their expertise. Therefore, both single applicants and consortia could potentially be eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity, it is highly likely that applicants from the EU and potentially EEA countries are eligible. The location of the facility being maintained is in Petten, Netherlands, which suggests a focus on companies operating within the EU.

Target Sector: The target sector is industrial maintenance and repair services, specifically focusing on: water treatment, water demineralization, steam generation, and boiler systems. This includes elements of cleantech and energy, as the systems maintained are related to clean steam production and efficient operation of experimental facilities.

Mentioned Countries: The Netherlands is explicitly mentioned as the location of the JRC Petten facility.

Project Stage: The project stage is operational maintenance. The tender is for a maintenance contract, implying that the facilities are already in operation and require ongoing maintenance and repair services.

Funding Amount: The estimated total value of the tender is 145,000 EUR. The estimated values for each lot are: Lot 1: 53,000 EUR, Lot 2: 46,000 EUR, and Lot 3: 46,000 EUR. These values represent the estimated maximum value of the framework contracts over the four-year period.

Application Type: The application type is an open call for tenders, with electronic submission required.

Nature of Support: The beneficiaries will receive money in exchange for providing maintenance and repair services. This is a service contract where payment is made upon the successful delivery of the contracted services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages. These likely include: submission of the tender, evaluation of the tender based on administrative and technical criteria, and potentially a contract negotiation phase.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The information does not explicitly state whether co-funding is required. Given that this is a procurement contract for services, it is unlikely that co-funding would be required.

Summary:

This is a call for tenders issued by the European Commission, DG JRC Joint Research Centre, for a four-year framework maintenance contract for the JRC Petten facility in the Netherlands. The facility focuses on the production of deionized water and clean steam for the experimental activities of EL-TEST laboratories. The tender is divided into three lots: Lot 1 covers the de-ionized water production facility, Lot 2 covers the hot water boiler production system, and Lot 3 covers the clean steam generation unit. The total estimated value of the contract is 145,000 EUR, with individual lot values ranging from 46,000 EUR to 53,000 EUR.

The procedure type is an open procedure, meaning any interested and qualified service provider can submit a tender. The submission method is electronic, and the deadline for receipt of tenders is December 17, 2025, at 16:00 Europe/Amsterdam time. The contract duration is 48 months. The award method is based on the lowest price.

The services to be provided include preventive and corrective maintenance activities, preparation of service reports, fume exhaust monitoring and adjustment (for Lot 2), and support for pressure vessel inspections (also for Lot 2). The main classification (CPV) code is 50510000 Repair and maintenance services of pumps, valves, taps, and metal containers, with additional CPV codes specific to each lot.

To participate, tenderers must submit their offers electronically and ensure they meet the technical requirements of the eSubmission system, including file size limits (under 50 MB per file) and naming conventions. A Participant Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the confidentiality of the information.

The contracting authority is not bound to reply to questions submitted after December 9, 2025, at 07:00 Europe/Amsterdam time. Interested parties can download the tender documents, including the invitation letter, technical specifications, administrative specifications, financial offer forms for each lot, a declaration on honor, a draft service contract, security requirements, and a maintenance acceptance form.