Long-term operating leasing (48 months) of a new official vehicle for the Representation of the European Commission in BARCELONA, without purchase option.

The European Commission has announced a future procurement opportunity identified as EC-COMM/BCN/2025/LVP/0398-EXA for the long-term rental of one new official vehicle for its Representation in Barcelona. The contract duration is set for 48 months and will not include a purchase option. This is not a current call for tenders but a pre-announcement for a negotiated procedure categorized as a low to middle value contract.

Eligible applicants for this procurement include businesses that can provide vehicle rental services, likely open to both small and large enterprises, although the announcement does not specify any restrictions based on company size. The procurement type is specifically a service contract focusing on the automotive rental sector, aligned with Common Procurement Vocabulary code 34110000, which refers to passenger cars.

Geographically, the opportunity is primarily aimed at entities operating within EU member states, especially those located near Barcelona, given the service location. The opportunity is expected to operate under standard EU public procurement rules, but it does not provide explicit details regarding the total funding amount or exact locations outside Spain.

The application process will begin with an electronic expression of interest starting July 22, 2025, with a submission deadline of September 11, 2025. Following this, the expected launch of the negotiated procedure is on September 15, 2025. Interested parties will be required to submit their expressions electronically through the designated portal.

There are no co-funding requirements, as the nature of this contract entails monetary compensation for the services rendered. The process typically involves initial expressions of interest followed by a negotiated stage for selected applicants. Metrics such as success rates or funding amounts are not provided, indicating that evaluations will likely depend on the competitiveness of the bids received.

Overall, this procurement opportunity is designed for companies specializing in vehicle rental services, outlining clear timelines for participation, while maintaining adherence to EU procurement regulations. Interested applicants are encouraged to monitor the situation closely and prepare to submit expressions of interest when the formal call for tenders is announced.

This is a publication announcing the European Commission's intention to publish a future negotiated low or middle value procedure. It is not a call for tenders.

The procedure identifier is EC-COMM/BCN/2025/LVP/0398-EXA.

The description of the procedure is for the long-term rental (48 months) of a new official vehicle for the Representation of the European Commission in BARCELONA, without a purchase option.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The lead contracting authority is the European Commission, DG COMM Communication.

The main classification (CPV) code is 34110000, which refers to passenger cars.

The nature of the contract is supplies.

The maximum contract duration is 48 months.

There is no framework agreement.

The start date for expression of interest is 2025-07-22 Europe/Brussels.

The deadline for expression of interest is 2025-09-11 04:59 Europe/Madrid.

The indicative date of launch of the negotiated procedure is 2025-09-15 Europe/Madrid.

The method of expression of interest is electronic.

Submissions must be sent exclusively at the address for submission given.

A question and answer section is available, where users can log in to create questions, view public Q&As, access FAQs, and download Q&As in XLS format.

One FAQ is listed: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 2024-10-03 16:32.

In summary, this is not an active call for tenders, but rather an announcement of a future opportunity for a negotiated procedure related to the long-term rental of a vehicle in Barcelona. The European Commission intends to launch a low or middle value negotiated procedure for the long-term rental of a new official vehicle for its Representation in Barcelona. The procedure is identified as EC-COMM/BCN/2025/LVP/0398-EXA. Companies interested in this future opportunity can express their interest electronically, with a deadline of September 11, 2025. The actual call for tenders is expected to be launched around September 15, 2025.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, given the nature of the contract as a long-term rental of a vehicle, eligible applicants are likely to be companies or organizations that provide vehicle rental services. This could include SMEs or large enterprises specializing in vehicle leasing.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for supplies, in this case, the long-term rental of a vehicle.

Consortium Requirement: The information does not specify whether a consortium is required. It is likely that a single applicant is sufficient, as the requirement is for a service that a single company can provide.

Beneficiary Scope (Geographic Eligibility): While not explicitly stated, the service is for the Representation of the European Commission in Barcelona. Therefore, it is highly likely that the geographic eligibility is focused on companies operating in Spain, and possibly more specifically in or near Barcelona, to facilitate the provision of the vehicle rental service. EU companies may also be eligible.

Target Sector: The target sector is transport and vehicle rental services. The main classification (CPV) code provided, 34110000, confirms that the focus is on passenger cars.

Mentioned Countries: Spain (specifically Barcelona) is mentioned as the location where the service is required.

Project Stage: This is an operational procurement, not a project in the traditional sense. The relevant stage is the provision of a service, specifically the long-term rental of a vehicle.

Funding Amount: The estimated total value is described as a middle/low value contract. The exact amount is not specified.

Application Type: The application type is a planned negotiated procedure. This means that after an expression of interest, selected applicants will be invited to negotiate the terms of the contract.

Nature of Support: The beneficiaries will receive money in exchange for providing the service of long-term vehicle rental.

Application Stages: There are multiple stages. First, there is an expression of interest. Then, there is a negotiated procedure. The exact number of stages within the negotiated procedure is not specified, but it implies at least two stages: initial submission and negotiation.

Success Rates: The success rates are not mentioned. Given that this is a negotiated procedure, the success rate after the expression of interest will likely depend on the number of companies invited to negotiate and the competitiveness of their offers.

Co-funding Requirement: Co-funding is not mentioned, and is not expected for a procurement contract of this nature.

Summary:

This is a publication announcing the European Commission's intention to launch a future negotiated procedure for a low or middle value contract. The procedure identifier is EC-COMM/BCN/2025/LVP/0398-EXA. The contract is for the long-term rental (48 months) of a new official vehicle for the Representation of the European Commission in Barcelona, without a purchase option. The lead contracting authority is the European Commission, DG COMM Communication. The main classification (CPV) is 34110000 Passenger cars. The nature of the contract is for supplies. The maximum contract duration is 48 months. There is no framework agreement. The start date for expression of interest is 2025-07-22, and the deadline for expression of interest is 2025-09-11. The indicative date of launch of the negotiated procedure is 2025-09-15. The method of expression of interest is electronic, and interested parties must express their interest via the provided link. This is not a call for tenders but a pre-announcement. The actual call for tenders will be published at a later date. Companies interested in providing vehicle rental services in Barcelona should monitor this opportunity and submit an expression of interest when the call is formally launched. The process involves an initial expression of interest, followed by a negotiated procedure for selected applicants.