Leasing opérationnel des vélos de service à Bruxelles

This summary provides a detailed overview of a public procurement opportunity for the operational leasing of service bicycles in Brussels, issued by the European Parliament under the identifier EP-INLO/2025/OP/0035. The primary goal of this procurement is to ensure the continuity of soft mobility services for European Parliament staff in Brussels.

The opportunity is categorized as a procurement contract rather than a grant, emphasizing that the successful vendor will receive financial compensation for services rendered. The process is open, requiring electronic submissions from interested bidders, which supports all 24 official EU languages. The contract duration is set for a maximum of 48 months.

Eligible applicants for this procurement are primarily larger enterprises or specialized leasing companies, as indicated by the exclusion of small and medium enterprises from eligibility. Companies must be capable of leasing bikes and meeting specific requirements outlined in the tender documents. Geographic eligibility appears focused on Brussels, although no explicit nationality restriction is stated, suggesting that EU-based companies are preferred.

The contract will be awarded based on a combined quality-price evaluation method, with quality weighing 30% and price weighing 70%. There is no requirement for consortia, as the structure specifies a single lot, indicating that individual companies can bid independently.

No specific funding amount is disclosed, and bidders must consult the tender documents for financial details. Key dates include the deadline for tender submission on December 11, 2025, at 15:00 CET, and the public opening of tenders scheduled for December 12, 2025, at 11:00 CET. Prospective bidders are advised that questions submitted after December 2, 2025, may not receive responses.

The procurement documents are available in French and include conditions for candidates, specifications, a financial offer form, financial identification form, and a draft contract. All tenders must be submitted electronically through the designated platform, which has specific technical requirements regarding file sizes and formats. A Personal Identification Code (PIC) is mandatory for both individual applicants and consortium members.

Overall, this tender represents a clear opportunity for companies in the mobility services sector to engage in a long-term service contract with an EU institution, aligning with broader goals of promoting sustainable transportation solutions in urban environments.

This is a call for tenders for the operational leasing of service bicycles in Brussels. The procedure identifier is EP-INLO/2025/OP/0035. The submission method is electronic and the call is open for submission. The description indicates a need to ensure the continuity of soft mobility services for staff of the European Parliament in Brussels. The procedure type is an open procedure. The TED publication date is 07/11/2025. The lead contracting authority is the European Parliament, INLO Directorate-General for Infrastructure and Logistics. The main classification (CPV) code is 34430000, which refers to bicycles. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. No framework agreement is mentioned. The date and time of the public opening is 12/12/2025 at 11:00 Europe/Brussels. The deadline for receipt of tenders is 11/12/2025 at 15:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 02/12/2025 at 07:00 Europe/Brussels.

The following documents are available for download:

FRConditions - Vélos BXL- M051 Information for candidates and tenderers, published on 07/11/2025, Version 1, no translations available.
FRCahier des charges -Vélos BXL - M051 Tender specifications, published on 07/11/2025, Version 1, no translations available.
FRBdP-M051-Vélos BXL Financial offer form, published on 07/11/2025, Version 1, no translations available.
FRFiche Identification Financier Other invitation to tender document, published on 07/11/2025, Version 1, no translations available.
FRProjet du contrat -Vélos BXL - M051 Draft contract, published on 07/11/2025, Version 1, no translations available.

Submissions must be sent exclusively via the electronic submission address.

There are FAQs available regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents: Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support: Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for technical recommendations.
Is it possible to view the details of the submission after the deadline: No, the content is encrypted upon upload and cannot be decrypted after the deadline.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal: Submissions can be found in ‘My Submission(s)’.
Which size should attachments have: Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission: Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported: Check the System Requirements.
I received an invitation from the F&T Portal but cannot view the procurement documents: Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission: A Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error: Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission: The system allows a maximum of 200 files per tender.
Why do tenderers need a PIC: A PIC is mandatory to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC): Check if the organisation is already registered using the Search PIC tool.
How many languages does the system support: The system supports all 24 official EU languages.
Which is the character set encoding in the system: The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information: Yes, the system encrypts all uploaded documents.
Which file types does the system support: The supported file types depend on the type of submission.
Can I view and edit my draft submission: Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission: No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent: No, this is an auto-generated notification.

In summary, this is a call for tenders by the European Parliament for the operational leasing of service bicycles in Brussels. The goal is to maintain a soft mobility service for the Parliament's staff. The tender is an open procedure, meaning any eligible organization can apply. The contract will be awarded based on the best price-quality ratio, and the maximum duration of the contract is 48 months. The tender documents, including the specifications, draft contract, and financial offer form, are available for download. All submissions must be made electronically through the eSubmission portal. The deadline for submitting tenders is December 11, 2025. The eSubmission portal has specific technical requirements, including file size limits and naming conventions, which applicants must adhere to. A PIC (Participant Identification Code) is mandatory for all tenderers. The eSubmission system supports all 24 official EU languages and uses encryption to protect the confidentiality of submissions.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can provide operational leasing services for bicycles. This could include SMEs, large enterprises, or other entities with the relevant expertise and capacity.

Funding Type: The funding type is procurement, specifically a call for tenders. The European Parliament is seeking a service provider through a service contract.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the service is for the European Parliament in Brussels ("Vélos BXL"), it is highly likely that the eligible applicants must be based in the EU or have the capacity to operate within the EU, specifically in Brussels.

Target Sector: The target sector is transport, specifically sustainable mobility and bicycle leasing services.

Mentioned Countries: Belgium (specifically Brussels is mentioned as "BXL").

Project Stage: The project stage is operational. The tender is for the "Leasing opérationnel des vélos de service," indicating that the service is already established and the European Parliament is seeking to ensure its continuity.

Funding Amount: The estimated total value is not provided in the scraped content. The content states "Estimated total value -".

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for the provision of bicycle leasing services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and contract award. The presence of documents such as "Conditions - Vélos BXL," "Cahier des charges - Vélos BXL," and "Projet du contrat - Vélos BXL" suggests a multi-stage process.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The co-funding requirement is not explicitly stated.

Summary:

This is a call for tenders (EP-INLO/2025/OP/0035) issued by the European Parliament, specifically the Directorate-General for Infrastructure and Logistics (INLO), for the operational leasing of service bicycles in Brussels ("Vélos BXL"). The tender aims to ensure the continuity of a soft mobility service for the agents of the European Parliament in Brussels. The procedure type is an open procedure, and submissions must be electronic. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The TED reference is 215/2025 738893-2025. The TED publication date is 07/11/2025. The deadline for receipt of tenders is 11/12/2025 at 15:00 Europe/Brussels, and the date and time of the public opening is 12/12/2025 at 11:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 02/12/2025 at 07:00 Europe/Brussels.

The main classification (CPV) code is 34430000, which refers to bicycles. The nature of the contract is supplies. There is no framework agreement associated with this tender.

Interested parties must submit their tenders electronically through the eSubmission system. The system supports various file types, with a maximum file size of 50 MB per attachment and a maximum of 200 files per submission. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents using an asymmetric key as an encryption mechanism.

To participate, tenderers need a Personal Identification Code (PIC), which is mandatory for both sole candidates and members of a consortium. The tender documents, including the conditions, specifications, financial offer form, financial identification form, and draft contract, are available for download in French ("FR").