IT Services - Cabling Expertise

The European Parliament, specifically the ITEC Directorate-General for Innovation and Technological Support, has issued a call for tenders identified as EP-ITEC/LUX/2025/OP/0005 for providing IT services focused on cabling expertise. This procurement contract is not a grant but rather a public procurement opportunity to secure specialized services related to IT cabling technologies.

The main aspects of the tender include:

- **Type**: This is a services contract under a framework agreement for a duration of 48 months, specifically for IT cabling infrastructure services.
- **Deadline**: Tenders must be submitted electronically by December 19, 2025, at 16:00 CET, with the public opening of tenders scheduled for January 6, 2026, at 10:00 CET.
- **Eligible Applicants**: While not explicitly stated, any legal entity capable of providing the required services can apply. However, the contract may pose challenges for small and medium-sized enterprises due to its complexity and scale.
- **Funding**: The contract does not indicate the total value, as this information is typically not disclosed to avoid influencing bid prices. Compensation will be provided for services rendered under EU funding.
- **Consortiums**: Participation as individual entities or as part of a consortium is allowed. However, there are requirements for designating a lead organization and ensuring all members meet certain qualifications.
- **Geographic Scope**: The tender appears to be open to entities across EU member states and potentially EEA countries, given its nature as a European Parliament contract.
- **Evaluation Criteria**: The evaluation will primarily focus on price, with the cheapest compliant bid being awarded the contract.
- **Nature of Support**: Successful bidders will receive monetary compensation for their services rather than any form of grant or non-monetary support.

Interested parties need to register for a Personal Identification Code (PIC) and are encouraged to obtain detailed tender documents, which outline technical specifications and requirements for submission. The overall goal is to secure essential IT services that support the operational continuity of the European Parliament and other EU institutions.

The European Parliament, ITEC Directorate-General for Innovation and Technological Support is the lead contracting authority for the call for tenders EP-ITEC/LUX/2025/OP/0005. The TED reference is 220/2025 756509-2025. This is an open procedure and submissions must be electronic. The call for tenders is currently open for submission.

The contract covers the provision of services related to IT cabling technologies, including assessment, design, layout definition, and maintenance of IT cabling infrastructure, technical rooms with high-density cabling, and data center environments. This invitation to tender is part of a multiannual planning process to ensure the continuity of IT services for the European Parliament and other EUIs, as these services are essential for supporting their activities.

The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the lowest price. The framework agreement is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 14/11/2025
Date and time of public opening: 06/01/2026 10:00 Europe/Luxembourg
Deadline for receipt of tenders: 19/12/2025 16:00 Europe/Luxembourg
Contracting authority is not bound to reply to questions submitted after: 11/12/2025 07:00 Europe/Luxembourg

The main classification (CPV) code is 72000000 IT services: consulting, software development, Internet and support.

There are 43 documents available for download related to this tender:
ENEN-01 Invitation to tender Invitation letter Published on 14/11/2025 Version 1 No translations available
ENEN-02 CABLING EXPERTISE 26 Tender Specifications Tender specifications Published on 14/11/2025 Version 1 No translations available
ENEN-02A01 CABLING EXPERTISE 26 Annex I to Tender Specifications Technical specifications Technical specifications Published on 14/11/2025 Version 1 No translations available
ENEN-02A01A CABLING EXPERTISE 26 Part A to Technical Specifications Specification of services Technical specifications Published on 14/11/2025 Version 1 No translations available
ENEN-02A01B CABLING EXPERTISE 26 Part B to Technical Specifications Profiles Technical specifications Published on 14/11/2025 Version 1 No translations available
ENEN-02A01D Part D to Technical Specifications Service Requirements Technical specifications Published on 14/11/2025 Version 1 No translations available
ENEN-02A01DF01 Contract Execution Form 1-RFO Technical specifications Published on 14/11/2025 Version 1 No translations available
ENEN-02A01DF02 Contract Execution Form 2-List of subcontractors Technical specifications Published on 14/11/2025 Version 1 No translations available
ENEN-02A01DF03 Contract Execution Form 3-FP DELIVERY NOTE Technical specifications Published on 14/11/2025 Version 1 No translations available
ENEN-02A01DF04 Contract Execution Form 4-FP ACCEPTANCE Technical specifications Published on 14/11/2025 Version 1 No translations available

Submissions must be sent exclusively via electronic means at the address provided.

There are currently no public Q&A items available.

FAQ's:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows... Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link... Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u... Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ... Published on 17/10/2024 21:40
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I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European Parliament for IT cabling expertise. The contract aims to secure IT services related to cabling infrastructure, technical rooms, and data centers. It is an open procedure, meaning any eligible organization can apply. The contract will be awarded based on the lowest price, and it will establish a framework agreement for a duration of 48 months. Interested parties must submit their tenders electronically by December 19, 2025. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations with expertise in IT cabling technologies, assessment, design, layout definition, and maintenance of IT cabling infrastructure. This could include SMEs, large enterprises, or specialized IT service providers.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract where the selected tenderer will be contracted to provide IT cabling services.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The FAQ section mentions that a Personal Identification Code (PIC) is mandatory whether participating as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned, but given that it is a tender from the European Parliament, it is likely open to entities registered in the EU and possibly EEA countries.

Target Sector: The target sector is ICT, specifically IT services related to cabling expertise. This includes IT cabling technologies, assessment, design, layout definition, and maintenance of IT cabling infrastructure, technical rooms with high-density cabling, and data center environments.

Mentioned Countries: Luxembourg is mentioned as the location for the date and time of the public opening (Europe/Luxembourg).

Project Stage: The project stage is for the provision of operational services, specifically the maintenance and continuity of IT services. It is not focused on research, development, or demonstration, but rather on the implementation and delivery of established IT cabling services.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, specifically IT cabling services.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a call for tenders issued by the European Parliament, ITEC Directorate-General for Innovation and Technological Support, for "Cabling Expertise." The tender, identified as EP-ITEC/LUX/2025/OP/0005, seeks to secure a service contract for the provision of IT cabling technologies, assessment, design, layout definition, and maintenance of IT cabling infrastructure. This includes technical rooms with high-density cabling and data center environments. The contract aims to ensure the continuity of essential IT services for the European Parliament and other EUIs as part of a multiannual planning process.

The procedure is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is 19/12/2025 at 16:00 Europe/Luxembourg. The maximum contract duration is 48 months. The award method is based on the lowest price. The contract will be a framework agreement without reopening of competition.

Interested tenderers must submit their proposals electronically through the designated eSubmission portal. The portal supports multiple EU languages and encrypts uploaded documents to ensure integrity and confidentiality. Tenderers need a Personal Identification Code (PIC) to participate, whether as a single entity or as part of a consortium. The eSubmission system accepts attachments up to 50 MB in size, with a maximum of 200 files per tender.

The tender documents, including the invitation letter, tender specifications, technical specifications, and contract execution forms, are available for download. The European Parliament is not bound to reply to questions submitted after 11/12/2025 at 07:00 Europe/Luxembourg. The public opening of the tenders will take place on 06/01/2026 at 10:00 Europe/Luxembourg.