Interim Services

The European Insurance and Occupational Pensions Authority (EIOPA) has announced an invitation to tender (reference number EIOPA/2024/OP/0007) for interim staff services to be provided in Germany. The procurement process is classified as an open procedure, allowing any eligible organization to submit a proposal electronically via the Funding & Tenders Portal. The deadline for receiving tenders is set for August 7, 2025, at 16:00 CET.

This tender is designed to establish a contractual agreement for a maximum duration of 48 months, emphasizing the provision of personnel services under the main CPV code 79612000, which pertains to the staffing sector. The procurement type is explicitly designated as a contract for services rather than a grant.

Eligible applicants can include any qualified economic operator, such as businesses capable of providing personnel services, which may encompass large companies and potentially SMEs. The tender does not impose specific geographic restrictions beyond the requirement that services must be rendered in Germany; therefore, participation is likely open to operators from across the EU and EEA.

The tender does not necessitate a consortium for participation, as it allows submissions from single applicants. Although the estimated total value of the contract is not disclosed, the evaluation process will be based on a "most economically advantageous tender" criteria, weighing price and quality equally at 50%.

Documentation related to the tender, including the invitation letter, specification details, terms of reference, financial templates, and declaration forms, is available for download. Applicants should ensure compliance with submission requirements, including maintaining file size limits and following naming conventions for attachments.

Overall, this tender represents a significant opportunity for service providers in the human resources sector to establish a long-term partnership within the EU framework, focusing on delivering interim staffing solutions efficiently in Germany.

The European Insurance and Occupational Pensions Authority (EIOPA) has issued an invitation to tender, reference number EIOPA2024OP0007, for interim services in Germany. The procedure is an open procedure, and submissions must be electronic. The TED reference for this tender is 121/2025 416130-2025. The estimated total value is not specified. The publication date was 27/06/2025.

The lead contracting authority is the European Insurance and Occupational Pensions Authority. The main classification (CPV) code is 79612000, which refers to placement services of office-support personnel. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones include the TED publication date of 27/06/2025, the date and time of the public opening on 08/08/2025 at 14:00 Europe/Berlin, and the deadline for receipt of tenders on 07/08/2025 at 16:00 Europe/Berlin. The contracting authority is not bound to reply to questions submitted after 30/07/2025 05:00 Europe/Berlin.

The following documents are available for download:

Invitation to tender EIOPA2024OP0007 Interim Services Invitation letter, published on 27/06/2025, Version 1, no translations available.
Annex I Tender Specifications, published on 27/06/2025, Version 1, no translations available.
Appendix I.A Terms of Reference, published on 27/06/2025, Version 1, no translations available.
Appendix I.J Financial Offer template, published on 27/06/2025, Version 1, no translations available.
Appendix I.H Decl hon ESC Declaration on honour (tender), published on 27/06/2025, Version 1, no translations available.
Appendix I.I Decl hon CESL Law Obligation Declaration on honour (tender), published on 27/06/2025, Version 1, no translations available.
Annex II FWCDraft contract, published on 27/06/2025, Version 1, no translations available.
Appendix I.B List of documents, published on 27/06/2025, Version 1, no translations available.
Appendix I.C Power of Attorney, published on 27/06/2025, Version 1, no translations available.
Appendix I.G Tender Submission Form, published on 27/06/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content is not accessible after submission due to system encryption.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’.
Which size should attachments have? Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.
Why do tenderers need a PIC? A PIC is mandatory to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents using an asymmetric key.
Which file types does the system support? The supported file types depend on the type of submission. Check the system requirements.
Can I view and edit my draft submission? Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue and not blocking.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this is a call for tenders by the European Insurance and Occupational Pensions Authority (EIOPA) for the provision of interim staff services in Germany. The tender is an open procedure, meaning any eligible organization can apply. The submission must be done electronically through the eSubmission portal. The deadline for submitting the tender is August 7, 2025. The tender documents, including the invitation letter, tender specifications, terms of reference, financial offer template, declaration of honour, draft contract, and submission form, are available for download. The tender will be awarded based on the best price-quality ratio, and the framework agreement will have a maximum duration of 48 months. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the description, it is likely that companies or organizations providing placement services of office-support personnel are eligible. This could include SMEs, large enterprises, and potentially other types of organizations capable of providing interim staff services.

Funding Type: Procurement. This is an invitation to tender, indicating a procurement process where the contracting authority (EIOPA) is seeking services from external providers.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The description specifies that the provision of interim staff services is in Germany. This suggests that the geographic eligibility is likely focused on entities that can operate and provide services within Germany.

Target Sector: The target sector is placement services of office-support personnel. This falls under the broader category of human resources and staffing services.

Mentioned Countries: Germany is explicitly mentioned as the location where the interim staff services are to be provided.

Project Stage: The project stage is operational. The tender is for the provision of interim staff services, indicating that the services are required for ongoing operations rather than research, development, or demonstration.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: Open call. The procedure type is described as an open procedure, indicating an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for services rendered. This is a service contract.

Application Stages: The number of application stages is not explicitly detailed, but the process involves submitting a tender, which will then be evaluated based on the award method (best price-quality ratio) and selection criteria. The exact number of stages would be detailed in the tender documents.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is an invitation to tender (EIOPA/2024/OP/0007) issued by the European Insurance and Occupational Pensions Authority (EIOPA) for the provision of interim staff services in Germany. The procedure type is an open procedure, meaning any eligible organization can submit a tender. The submission method is electronic, and the deadline for receipt of tenders is 07/08/2025 at 16:00 Europe/Berlin time. The contract duration is a maximum of 48 months, and the award method is based on the best price-quality ratio. The tender documents, including the invitation letter, tender specifications, terms of reference, financial offer template, and draft contract, are available for download. Tenderers must submit their proposals electronically and should ensure they meet the system requirements for eSubmission, including file size limits (50 MB per file) and attachment naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The contracting authority is not bound to reply to questions submitted after 30/07/2025 at 05:00 Europe/Berlin time. The TED reference for this tender is 121/2025 416130-2025.